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Florida Declaration of Covenants, Conditions and Restrictions

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DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS

THIS DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS for (hereinafter referred to as “Declaration”) made this day of , 20 by , hereinafter referred to as “Declarant”.

WITNESSETH

WHEREAS, the Declarant is the owner of the real property situate, lying and being in County, Florida, and described on Exhibit "A" attached hereto and incorporated herein by this reference ( Towne Centre" and/or the "Property"); and

NOW, THEREFORE, the Declarant, for itself and its successors and assigns, declares that the Property is, and shall be, held, transferred, sold, conveyed, mortgaged, and occupied subject to the covenants, restrictions, easements, charges and liens hereinafter set forth, all of which shall run with title to the land.

ARTICLE I

Definitions

a. "Association" shall mean and refer to .

b. "Board of Directors" shall mean and refer to the Board of Directors for Towne Centre Association, Inc., a Florida corporation not for profit, or its successors and assigns.

e. "The Declarant" shall mean and refer to First Street Group, L.C., a Florida limited liability company, and its successors and assigns.

h. "Design Guidelines" shall mean and refer to the Towne Centre Design Control Guidelines established from time to time by the Architectural Control Committee described in Article VI below.

ARTICLE II

Structure, Powers and Duties of and Membership and Voting Rights in the Association

Section 1. Association. The Association shall be a nonprofit corporation charged with the duties and vested with the powers prescribed by law and set forth in the Articles of Incorporation of the Association, the BYLAWS of the Association and this Declaration.

ARTICLE III

Property Rights

Section 1. Member’s Easements of Enjoyment. Subject to the provisions of this declaration, the Association, the Declarant (until the Declarant transfers ownership of the last Lot, Office Unit and/or Pad owned by Declarant) and all Members of the Association shall have a non-exclusive right, license, privilege and easement of use and enjoyment in and to the Common Property.

ARTICLE IV

Insurance and Casualty Losses

The Board of Directors shall have the authority but not the duty to obtain insurance for insurable improvements on the Common Property owned by it, against loss or damage by fire or other hazards.

ARTICLE V

Covenant for Maintenance Assessments

Section 1. Creation of the Lien and Personal Obligation on Assessments.

a. Each Owner, by acceptance of a deed to any Lot or Office Unit and/or Pad, whether or not it shall be so expressed in any such deed or other conveyance, shall be deemed to and hereby does covenant and agree to pay to the Association:

(1) annual assessments or charges,

(2) special assessments, and

(3) individual assessments.

b. Exempt Property. The Common Property shall be exempt from the assessments, charges and liens created herein.

Section 3. Determination of Assessments.

a. Operating Budget. It shall be the duty of the Board, by majority vote, at least forty-five (45) days prior to the end of the Association's fiscal year, to prepare and approve a budget covering the estimated costs of operating the Association during the coming year.

Section 4. Special Assessments.

a. Special Assessments. In addition to the annual assessments established pursuant to Section 3 hereof, the Board of Directors may levy at any time a special assessment.

ARTICLE VI

Architectural Control

Section 1. Architectural Control; ACC. All improvements on the Property are subject to architectural and environmental review.

Section 2. Approval or Disapproval. Approval of the plans and specifications may be withheld not only because of noncompliance with any of the specific conditions, covenants and restrictions contained in this Declaration.

ARTICLE VII

Maintenance

Section 1. Owner's Responsibility; Default. It shall be the affirmative duty of each owner at all times to keep and maintain the improvements, landscaping and stormwater drainage and retention improvements located on and serving to drain only its Lot, Office Unit and/or Pad and the Restricted Common Area surrounding its Office Unit in good and presentable condition and repair.

Section 2. Access at Reasonable Hours. For the purpose of performing the repairs or maintenance authorized by this Article, the Association shall have the right to enter upon any owners' property and the exterior of any improvements thereon during reasonable hours.

ARTICLE VIII

Restrictive Covenants

Section 1. Water and Sewage Facilities. No individual water supply system or individual sewage disposal system shall be permitted on any Lot, Office Unit and/or Pad.

Section 2. Drainage Facilities. Each Owner will comply with the master drainage plan approved for the Property by the Suwannee River Water Management District.

Section 3. Landscaping. Irrigation and landscaping on each Lot, Office Unit and/or Pad or Restricted Common Area shall be continuously maintained in good, aesthetically pleasing condition.

Section 4. Obnoxious or Offensive Activity. No obnoxious or offensive activity shall be allowed on the Property.

Section 5. Garbage and Trash. No trash, garbage or other waste material or refuse shall be placed or stored on any part of the Property except in areas approved by the Board of Directors.

ARTICLE IX

Amendment by Declarant

The Declarant, as long as Declarant owns a Lot, Office Unit and/or Pad or any portion of a Lot, Office Unit, and/or Pad, reserves and shall have the sole right to amend this Declaration.

ARTICLE X

Additional Covenants and Restrictions

No Owner, without prior written approval of the Declarant or the Board of Directors, may impose additional covenants or restrictions on any part of the Property.

ARTICLE XI

Amendment

The holders of at least two-thirds (2/3) of the votes in the Association may change or amend any provision hereof by executing a written instrument in recordable form.

ARTICLE XII

Duration and Termination

The covenants and restrictions of this Declaration shall run with and bind the land for a term of ten (10) years from the date this Declaration is recorded.

ARTICLE XIII

Enforcement

Section 1. Remedies. If any person or entity shall violate or attempt to violate any of these covenants or restrictions, it shall be lawful for the Declarant, or any owner or the Association to prosecute proceedings for the recovery of damages or to maintain a proceeding in any court of competent jurisdiction.

ARTICLE XIV

Miscellaneous

Section 1. Number and Gender. Reference to the singular shall include reference to the plural and the plural shall include the singular.

Section 3. Notices. Any notice provided for herein shall be deemed to have been properly sent when mailed, postpaid, to the last known address of the person as shown on the records of the Association at the time of such mailing.

IN WITNESS WHEREOF, the Declarant has caused these presents to be executed in its name and its seal to be affixed hereto as of the day and year first above written.

DECLARANT:

By:

Print Name:

By:

Print Name:

STATE OF FLORIDA

COUNTY OF

On this day of , 20 , before me, a Notary Public in and for the State and County aforesaid, personally appeared as , to me known, and he acknowledged executing the foregoing instrument under authority duly vested in him by said company as the free act and deed of said company on behalf of said company for the purpose therein expressed.

WITNESS my hand and official seal the day and year last aforesaid.

Notary Public at Large

My Commission expires:

Enter text✕

What the Florida Declaration of Covenants, Conditions and Restrictions Is

A Florida Declaration of Covenants, Conditions and Restrictions is a recorded legal instrument that establishes binding rules, obligations, and property-use limitations for a subdivision, planned community, or condominium. Typically created by a developer or homeowners association (HOA), it declares permitted uses, maintenance responsibilities, assessment obligations, architectural controls, and enforcement remedies that run with the land and bind current and future owners once recorded in the county public records.

Why a Clear, Recorded Declaration Matters

A well-drafted declaration creates predictable property rights, supports enforceable assessments and design controls, and preserves resale value by making obligations and restrictions transparent to owners, title companies, and buyers.

Why a Clear, Recorded Declaration Matters

Who Typically Prepares and Uses This Declaration

Typical parties involved in preparing, recording, or relying on a declaration include developers, HOAs, title professionals, and real estate attorneys.

  • Homeowners associations and boards responsible for community governance and collection of assessments.
  • Property developers and planners who create the community’s initial restrictions and maintenance framework.
  • Title companies, closing agents, and real estate attorneys reviewing documents for closing and title insurance.

These stakeholders must ensure accuracy before recording because errors can create title defects and enforcement challenges.

Core Components to Include in a Professional Declaration

A comprehensive declaration organizes legal descriptions, rights, and processes so owners, managers, and third parties can apply and enforce the rules consistently.

Legal Description

Detailed metes-and-bounds or recorded plat reference identifying affected parcels and county recording details for title clarity and indexing.

Covenants

Specific affirmative obligations such as maintenance duties, insurance requirements, and utility responsibilities measurable against performance standards.

Restrictions

Prohibited uses, architectural rules, and occupancy limits that control property appearance, use, and subletting consistent with community character.

Assessments

Authority to levy regular and special assessments, collection procedures, late fees, and lien remedies for unpaid amounts.

Architectural Controls

Standards and approval processes for exterior changes, submission timelines, review criteria, and remedies for unauthorized work.

Enforcement Remedies

Board powers, fines, injunctive relief, lien priority, and procedures for dispute resolution and corrective enforcement actions.

Step-by-Step: Preparing and Executing the Declaration

Follow these core steps to draft, approve, execute, and record a Florida declaration properly.

  • 01
    Assemble Documents: Gather plats, bylaws, and HOA articles for consistency.
  • 02
    Draft Covenants: Define uses, assessments, and enforcement language clearly.
  • 03
    Obtain Approvals: Secure board or developer sign-off per governing documents.
  • 04
    Execute and Record: Sign, notarize, and file in the county public records.

How Recording Makes the Declaration Operative

Recording places the declaration on public notice, binds successors, and enables enforcement and title searching by third parties.

  • Public Filing: Record instrument in the county where property is located.
  • Notice to Buyers: Recorded declaration appears in title searches and closing documents.
  • Runs with the Land: Restrictions bind current and future owners when recorded.
  • Enforcement Triggered: Board may enforce once obligations are breached and recorded.

Configuring an Electronic Workflow for the Declaration

Set up a clear signing and recording workflow to capture intent, identity, and retention metadata for enforceability.

Field Configuration
Signature Order Declarant, developer, HOA representatives, then witnesses/notary
Authentication Level Email link or SMS code; consider multi-factor for higher assurance
Notary Required Yes for acknowledgement; use RON where state permits
Retention Setting Store signed PDF and certificate of completion securely for recordkeeping

Technical and Format Requirements for Digital Completion

Ensure the e-signature platform supports notarization workflows, audit trails, and PDF/A output for county recording.

  • File Formats: PDF and DOCX accepted
  • Integrations: Works with Salesforce and Google Workspace
  • Authentication: Supports SMS, email, and SSO

Use a platform that provides tamper-evident signed PDFs, audit logs (IP, timestamp), and optional remote online notarization where Florida rules permit RON workflows.

Typical Timing and Recording Expectations

Plan recording and notice timelines to avoid gaps that impair enforceability or title clearance.

Recording Window:

Record promptly after execution to provide public notice.

Effective Date:

Effective date in instrument governs when obligations begin.

Assessment Notices:

Provide statutorily required notice periods before levying special assessments.

Amendment Notice:

Follow amendment voting and notice timelines set in the declaration.

Title Clearance:

Allow sufficient time for title exam and insurer review before closing.

Common Risks and Consequences of Flawed Declarations

Unenforceable Provisions: Courts may refuse to enforce vague or illegal restrictions.
Title Defects: Recording errors can cloud title and delay closings.
Failed Notices: Improper notice periods can invalidate special assessments.
Litigation Exposure: Ambiguous drafting increases risk of costly disputes.
Recording Rejection: Incorrect notary or formatting may lead county clerks to reject filing.
Tax Consequences: Unclear assessment language can affect tax treatment and reporting.

Required Information and Key Fields Checklist

Legal Description: Full recorded description
Parcel ID: County parcel/folio number
Declarant Name: Full legal entity name
Association Name: Exact corporate name
Effective Date: MM/DD/YYYY
Signatures: All signers and notary

Practical Tips for Accurate and Efficient Completion

Adopt a disciplined review and recording checklist to prevent common defects and ensure enforceability.

Use the full recorded legal description
Copy the exact legal description from the recorded plat or previous deed; minor variances can cause title exam exceptions and recording rejection.
Confirm corporate names and signatory authority
Verify entity names against state formation documents and get corporate resolutions or officer affidavits authorizing the signers to bind the entity.
Include clear amendment procedures
Specify voting thresholds, notice periods, and recording steps for amendments to avoid post-recording disputes about change authority.
Retain executed originals and metadata
Keep the recorded instrument, signed original, and the electronic audit trail (timestamps, IP, signer identity) for evidentiary support.

Selected eSignature Vendor Comparison for Document Execution and Notarization

Compare per-user starting prices and core capabilities; signNow appears first and supports notarization workflows, audit trails, and HIPAA compliance.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
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Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Declarations and Electronic Execution

Answers to common questions about e-signing, notarization, recording, and legal enforceability for Florida declarations.


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