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Declaration of Motion Certificate

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MOTION FOR RECONSIDERATION OR NEW TRIAL; DECLARATION; NOTICE OF MOTION; CERTIFICATE OF SERVICE

IN THE DISTRICT COURT OF THE FIRST CIRCUIT

Choose One DIVISION

STATE OF HAWAIʻI

Plaintiff(s)

Reserved for Court Use

Civil No.

Defendant(s)

Filing Party/Attorney Name, Attorney Number (if applicable), Address, Telephone and Fax Numbers

Trial/Motion Judge:

MOTION FOR RECONSIDERATION OR NEW TRIAL

Filing Party requests that this Motion be set for hearing on a date and time certain. This Motion is based on the Declaration below and is made pursuant to:

District Court Rules of Civil Procedure, Rule ;

New trial under District Court Rules of Civil Procedure, Rule 59.

DECLARATION

1. I am the Movant or associated with the Movant as ;

2. The following are facts why the Motion should be granted (Attach additional page(s), if necessary):

I DECLARE UNDER PENALTY OF LAW THAT WHAT I HAVE STATED IS TRUE AND CORRECT.

Signature of Declarant:

Date:

Print/Type Name:

SEE PAGE 2 FOR NOTICE OF MOTION AND TO RESPOND TO THE MOTION

NOTICE OF MOTION

TO

Please take notice that this Motion will be heard by the District Judge of this Court, in his/her Courtroom, at the address checked below on

(Day): (Date): at (Time): .m.

or as soon thereafter as parties may be heard.

COURT ADDRESSES

Honolulu Division

'Ewa Division

Koʻolaupoko OR Koʻolauloa Division

Wahiawā OR Waialua Division

Wai'anae Division

1111 Alakea Street, 10th Floor, Honolulu, Hawai'i

870 Fourth Street, Pearl City, Hawai'i

45-939 Poʻokela Street, Kane'ohe, Hawai'i

1034 Kilani Avenue, Wahiawā, Hawaiʻi

4675 Kapolei Parkway, Kapolei, Hawai'i

Mailing address for the above Courts:

CERTIFICATE OF SERVICE

I certify that on (date): I served a copy of this Motion on all parties or their attorneys by

Hand-delivery or Mail, addressed as follows:

Signature of Filing Party/Attorney:

Date:

Print/Type Name:

RESPONSE TO THE MOTION/CERTIFICATE OF SERVICE

I DO NOT OBJECT to this Motion.

I DISAGREE with this Motion for the following reasons (Attach additional page(s), if necessary):

Reserved for Court Use

I DECLARE UNDER PENALTY OF LAW THAT WHAT I HAVE STATED IS TRUE AND CORRECT.

CERTIFICATE OF SERVICE

I certify that on (date): I served a copy of this Response To The Motion on all parties or their

attorneys by Hand-delivery or Mail, addressed as follows:

Signature of Responding Party/Attorney:

Date:

Print/Type Name:

♿

In accordance with the Americans with Disabilities Act and other applicable state and federal laws, if you require an accommodation for a disability when working with a court program, service, or activity, please contact the District Court Administration Office at PHONE NO. 538-5121, FAX 538-5233, or TTY 539-4853 at least ten (10) working days before your proceeding, hearing, or appointment date.

For all Civil related matters, please call 538-5151 or visit the District Court Service Center at 1111 Alakea Street, Third (3rd) Floor.

(Rev. 03/01/2010)
1D-P-780

CommonLook®
508 Certified

Page 2 of 2

Form#1DC41
Reprographics (03/10) 1DC

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What the Declaration of Motion Certificate Is

A Declaration of Motion Certificate is a formal written statement used to support a motion filed with a court or administrative tribunal. It summarizes facts, identifies the moving party, cites the underlying motion or application, and confirms service or compliance with procedural requirements. The certificate may accompany affidavits, exhibits, or proof of service and is often required for the court to calendar, consider, or act on the motion. Formats and mandatory elements vary by jurisdiction and court rules, so confirm local filing requirements before submission.

Why a Clear Certificate Matters

A properly prepared Declaration of Motion Certificate ensures the court has the information needed to process a motion, avoids delays, and reduces the risk of rejection under local rules.

Why a Clear Certificate Matters

Who Typically Prepares or Signs This Certificate

The document is prepared and filed by attorneys, self-represented litigants, or administrative representatives when requesting judicial or agency action.

  • Attorneys and law firms filing motions on behalf of clients in civil or administrative proceedings.
  • Pro se litigants who must certify service and factual statements when bringing motions without counsel.
  • Administrative staff completing procedural certificates for agency hearings or internal docketing.

Core Elements of a Professional Declaration of Motion Certificate

A complete certificate combines identifying data, clear factual statements, procedural attestations, and signature blocks so courts can verify compliance and proceed with the motion.

Caption

Case caption and docket number exactly as on the underlying motion so the court can match the certificate to the correct file.

Declarant

Full legal name, role (attorney/party), bar number if applicable, and contact information for the person making the declaration.

Statement of Facts

Concise, numbered facts supporting the motion, signed under penalty of perjury when required by court rules or statute.

Procedural Attestation

Statement confirming service, notice dates, attempts to meet and confer, or compliance with local rules governing motion practice.

Exhibits

List of attached exhibits and how they are referenced in the motion and certificate for ease of review by the court.

Signature Block

Declarant signature, date, and printed name; include notary block if the jurisdiction requires notarization for sworn declarations.

Step-by-Step: Preparing and Filing the Certificate

Follow a simple sequence to prepare, verify, and submit the certificate alongside your motion to reduce processing delays.

  • 01
    Draft Certificate: Populate caption, declarant info, numbered facts, and exhibits list.
  • 02
    Attach Exhibits: Label and paginate attachments referenced in the factual paragraphs.
  • 03
    Confirm Service: Complete the service attestation with method and date, then serve required parties.
  • 04
    File with Court: Submit per local e-filing or clerk instructions and retain stamped copies for your file.

How to Configure an Online Certificate Workflow

Set up an e-filing workflow that mirrors court requirements to streamline electronic submission and recordkeeping.

Form Template Create a reusable certificate template matching local court fields.
Required Fields Mark caption, declarant, service date, and signature fields as mandatory.
Conditional Logic Show notarization block only if jurisdiction requires it.
Signer Authentication Enable email or SMS verification for the declarant signer.
Archive Settings Auto-save completed PDFs and audit trails to your case folder.

Where to Send or File the Certificate

Understand routing options: electronic court filing, clerk's office delivery, service on opposing counsel, and retention of proof.

  • E-Filing System: Upload certificate and exhibits per court's portal requirements.
  • Clerk Submission: Deliver to clerk when the court requires paper filings or original signatures.
  • Serve Opposing Parties: Provide served copies and logs to opposing counsel or pro se parties.
  • Retain Evidence: Keep stamped filings and proof of service in the client file.

Digital Signing and Technical Requirements

Use an e-signature and document platform that supports required file formats, signer authentication, and audit logs.

  • File Formats: PDF or PDF/A preferred for court submissions.
  • Authentication: Email, SMS, or advanced methods to attribute signatures.
  • Audit Trail: Timestamp, IP, and action log for each signer.

Ensure the platform meets court or agency e-filing rules and retain a secure copy of the certificate and audit trail for compliance.

Common Timing and Deadline Considerations

Check local civil or agency rules for filing windows, hearing dates, and service deadlines that affect when to file the certificate.

Motion Filing Window:

Observe court-specific notice periods before the hearing date.

Service Deadline:

Serve opposing parties within the time required by local rule.

Hearing Scheduling:

Include requested hearing date if the court requires calendaring information.

Response Periods:

Account for opposing party response time before a hearing.

E-Filing Cutoffs:

Submit before portal cut-off times to ensure same-day filing.

Key Milestones from Draft to Court Action

A sequential view of milestones helps coordinate drafting, service, and court scheduling for the motion and its certificate.

01

Draft Completion

Finalize factual paragraphs and exhibits before initiating service.

02

Service Performed

Complete and document service on required parties per rule.

03

Filing Submitted

File the motion and certificate with the court's clerk or portal.

04

Court Decision

Await clerk calendar action or judge's ruling after receipt.

Common Mistakes to Avoid

  • Incorrect captioning or docket number that results in misrouting or delays with the clerk's office.
  • Missing or incomplete service attestation causing a court to deny calendaring or to continue the hearing.
  • Unsigned or improperly formatted signature blocks when the court requires notarization or sworn declarations.
  • Attaching unindexed exhibits or failing to reference exhibit labels inside the factual paragraphs.

Consequences of an Incorrect Certificate

Filing Rejection: Court may refuse to accept or calendar the motion.
Hearing Delay: Proceedings can be postponed for cure or re-service.
Sanctions Risk: Misrepresentations may expose the declarant to sanctions.
Evidence Exclusion: Improperly authenticated exhibits can be excluded.
Fee Exposure: Additional filing or service fees for re-submission.
Undermined Credibility: Errors can affect credibility in contested matters.

Sample eSignature Pricing and Feature Comparison

Compare common platform criteria for executing and managing Declaration of Motion Certificates; signNow is listed first for parity and clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (available) Yes Yes Yes Limited
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions about the Certificate

Answers to common practical and legal questions about preparing, signing, and submitting a Declaration of Motion Certificate.


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