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Declaration Order

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REQUEST FOR RELIEF FROM COURT COSTS;
DECLARATION; ORDER

Form 3DC13

IN THE DISTRICT COURT OF THE THIRD CIRCUIT

DIVISION

STATE OF HAWAII

REQUEST FOR RELIEF FROM COURT FILING FEES

Pursuant to Hawaiʻi Revised Statutes §607-3, the filing party in this case asks the court to waive the prepayment of court filing fees as set forth in Hawai'i Revised Statutes §607-4(b) because he or she is unable to pay such costs and provide for his or her necessities in life.

Please answer the following questions:

1. Are you currently employed?

a. If the answer is Yes,

► State the amount of your monthly salary/wages: $

► Name and address of your employer:

b. If the answer is No,

► State the date you were last employed:

► Name and address of your former employer:

2. Do you rent or own your home?

► State the amount of your monthly rent/mortgage payment: $

► If you rent, do you receive any rent assistance? (Section 8)

3. Do you own any real estate other than your home?

If the answer is Yes, state the total value: $

4. Do you have any money in any bank account? (Include any funds in prison accounts.)

If the answer is Yes, state the total amount: $

(continued on page 2)

REQUEST FOR RELIEF FROM COURT FILING FEES (continued)

5. Do you own any motor vehicles?

6. Do you receive any of the following (check all that apply)?:

7. List any persons who depend upon you for financial support. State your relationship to those persons and state how much you contribute to their support.

8. Do you have any other sources of income not listed above?

If the answer is Yes, describe what other income you receive.

DECLARATION

I DECLARE UNDER PENALTY OF PERJURY THAT WHAT I HAVE STATED IS TRUE AND CORRECT.

ORDER

(Reserved For Court Use)

Having reviewed the request for relief from costs the court :

♿

In accordance with the Americans with Disabilities Act and other applicable state and federal laws, if you require an accommodation for a disability when working with a court program, service, or activity, please contact the District Court Administration Office at PHONE NO. (808) 961-7424, FAX(808) 961-7411, or TTY (808) 961-7422 at least ten (10) working days before your proceeding, hearing, or appointment date. For Civil related matters, please call or visit the District Court Civil Section at Hilo Division, 777 Kilauea Avenue, Hilo, Ph. (808) 961-7515 • Kohala Division, 67-5187 Kamamalu St., Kamuela, Ph. (808) 443-2030 • Kona Division, 79-1020 Haukapila St., Kealakekua, Ph. (808) 322-8700

3D-P-266

CommonLook®

Reprographics (09/11) 3D

(Rev. 08/03/2011)

508 Certified

Form 3DC13

Page 1 of 2

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What a Declaration Order Is and When It’s Used

The Declaration Order is a formal written instrument that records an official determination, priority, or directive by an authorized party, such as a court, corporate officer, or administrative agency. It is used to set factual findings, distribute assets, establish succession, or confirm procedural steps required by law or contract. Where permitted by statute, an electronic Declaration Order executed under ESIGN or UETA carries the same legal effect as a paper version, provided it meets intent, consent, attribution, and retention requirements. This guide explains key fields, completion steps, and filing considerations.

Why a Clear Declaration Order Matters

A clear Declaration Order provides an authoritative record of decisions, reduces disputes about priorities or status, and supports downstream filings or enforcement actions. Using a properly completed order ensures consistent interpretation, preserves evidentiary value, and can speed administrative processing.

Why a Clear Declaration Order Matters

Typical Users and Roles

Typical users include court clerks, corporate secretaries, estate administrators, and government agency staff preparing formal determinations.

  • Court clerks and judges: prepare or enter orders to resolve procedural or evidentiary matters.
  • Corporate secretaries: record board resolutions or corporate actions preserving corporate minute book accuracy.
  • Estate administrators and trustees: establish distribution order, verify beneficiaries, and document asset priority.

Core Components of a Professional Declaration Order

Core components of a Declaration Order include identity sections, factual findings, authority citation, effective date, signature blocks, and filing instructions.

Parties

List each party or entity by full legal name, role, and contact details; include EIN/organizing document references for entities to avoid identity ambiguity in downstream filings.

Findings

State concise factual findings with dates and supporting facts; reference exhibits and evidence precisely, and attach an indexed exhibit list to enable verification during enforcement or probate review.

Authority

Cite the legal or contractual authority underlying the order, such as a statutory provision, court rule, corporate bylaw, or appointment instrument, to establish jurisdiction and enforcement basis.

Effective Date

Provide an effective date using MM/DD/YYYY format; specify whether retroactive effect applies and whether that date triggers filing deadlines or notice periods and any survivability clauses.

Signatures

Include named signature blocks for each signatory with printed name, title, corporate capacity, date line, and identification method; indicate if electronic signature or notarization required.

Filing

Specify filing instructions, clerk or agency contact, transmission method, and any service or publication requirements; attach certificate of service if required by rule and record retention note.

Step-by-Step: Prepare and Finalize a Declaration Order

Follow these steps to complete a Declaration Order accurately and to prepare for filing or electronic submission.

  • 01
    Collect Information: Gather party names, dates, exhibits, and authority citations.
  • 02
    Draft Findings: Write concise factual statements supported by evidence.
  • 03
    Add Signatures: Place signature blocks; note e-sign or notarization.
  • 04
    File & Serve: File with clerk or agency and preserve proof.

Configure a Signing Workflow

Configure a signing workflow that matches the Declaration Order's approval sequence and evidence requirements for filing.

Field Configuration
Signing Order Sequential signers by role.
Authentication Level Email or SMS code for non-critical; KBA for high-risk.
Document Fields Signature, date, initials and attachments.
Storage Retain PDF with audit trail and copies.

Platform Capabilities to Check Before eSubmission

Choose a platform that supports secure e-sign, audit trails, and your chosen authentication methods for Declaration Orders.

  • Audit Trail: Tamper-evident timestamps and logs.
  • Authentication: Email/SMS/KBA options and SSO.
  • Export Formats: PDF/A with embedded audit certificate.

Typical Routing and Signing Sequence

Typical routing for a Declaration Order moves from drafter to internal approvers, to signatories, and finally to filing or recording authorities.

  • Upload: Start by uploading the base document to your e-sign platform.
  • Assign Fields: Place signature, date, and checkbox fields for each signer.
  • Authenticate: Choose authentication: email, SMS code, or KBA.
  • Complete Audit: Platform captures audit trail, timestamps, and IP.

Essential Data Elements to Include

Full Legal Name: Enter exactly as on government ID.
Entity Details: Include EIN and state of formation.
Effective Date: Enter as MM/DD/YYYY format.
Signature Type: Specify e-signature or wet signature.
Notary Block: Include notary acknowledgement if required.
Exhibit List: Reference attachments with page counts.

Typical Timelines and Processing Expectations

Timelines for preparing and filing a Declaration Order depend on case deadlines, notice periods, and agency processing times.

Prepare Draft:

Allow 3–7 business days for review and counsel input.

Signature Window:

Signatories should return within 5–10 business days.

Notarize:

Complete notarization or RON prior to filing if required.

File with Clerk:

Filing timelines vary; allow up to 10 business days for processing.

Service/Notice:

Serve all parties and retain proof of service before enforcement steps.

Common Risks and Potential Consequences

Invalid Signature: May render order unenforceable.
Missed Deadlines: Loss of priority or relief.
Incorrect Authority: Subject to challenge and reversal.
Notarization Omitted: Clerk may refuse acceptance.
Tax Consequences: Backup withholding or reporting errors.
Civil Penalties: Fines or sanctions possible.

How Organizations Use Declaration Orders in Practice

These examples illustrate how Declaration Orders support property transactions, administrative processing, and healthcare record handling in real settings.

Martin Properties

Tim Martin, Founder of Martin Properties, used an electronic workflow to finalize property-related declaration orders without in-person meetings.

  • Saved administrative time and improved compliance.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Fertility Centers of Illinois

Fertility Centers of Illinois integrated electronic orders into patient administrative workflows to reduce paper handling and ensure audit trails.

  • Improved auditability and workflow control.
  • The integration streamlined routing and retrieval, preserved compliance for patient records, and reduced administrative effort for audits and patient requests.

Pricing and Feature Comparison for eSignature Vendors

Side-by-side pricing and common feature availability for platforms often used to execute Declaration Orders and manage high-volume filings.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Depends on plan Depends on plan Depends on plan

FAQs and Troubleshooting: Declaration Order Questions

Answers to common questions about preparing, signing, notarizing, and filing a Declaration Order in electronic or paper form.


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