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Financial Disclosure Form

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Financial Disclosure Affidavit

FAMILY COURT OF THE STATE OF NEW YORK

COUNTY OF

In the Matter of a Proceeding for Support

Docket No.

(Commissioner of Social Services, Assignor, on behalf of , Assignee)

Petitioner

FINANCIAL DISCLOSURE AFFIDAVIT

-against-

Respondent.

Notice: Your signature on this form must be notarized. You are required to attach to this form the following documents:

$ Current and representative paycheck stub(s);

$ Copies of your most recently filed state and federal income tax returns, including all forms;

$ A copy of the W-2 wage and tax statement(s) submitted with the returns OR, if you did not file tax returns, a copy of your W-2 form for the most recent year for which you filed tax returns;

$ Information relating to health insurance plans available to you for the provision of insurance, health care, dental care, optical care, prescription drug and other pharmaceutical and health-related benefits for the child(ren) for whom support is sought, including the costs for adding the child(ren) to such plans; and

$ Information relating to accident and life insurance plans.

STATE OF NEW YORK )

):ss.:

COUNTY OF )

I. INCOME FROM ALL SOURCES:

I, , the herein, residing at , being duly sworn, depose and say that the following is an accurate statement of my income from all sources, my liabilities, my assets and my net worth, from whatever sources, and whatever kind and nature, and wherever situated:

a. Wages and Salaries

1 Employer and address

2. Hours worked per week

3. Gross salary/wages Weekly Bi-weekly Monthly Semi-monthly Annual

4. Deductions:

a. Social Security/Medicare Tax

b. Federal Income Tax

c. New York State Tax

d. NYC/Yonkers Tax

e. Other payroll deductions

5. Number of members in household

6. Number of dependents

7. Income of other members of household per

per

b. Self-Employment Income

c. Interest/Dividend Income

d. Other Income/Benefits

1. Workers Compensation per

2. Disability Benefits per

3. Unemployment Insurance Benefits per

4. Social Security Benefits per

5. Veterans Benefits per

6. Pensions and Retirement Benefits per

7. Fellowships/Stipends/Annuities per

8. Supplemental Security Income (SSI) per

9. Public Assistance per

10. Food Stamps per

e. Income from other sources

II. ASSETS:

a. Savings account balance (Name of bank: )

b. Checking account balance (Name of bank: )

c. Automobile(s) (Year and make: )

Loan information

d. Residence owned (Address: )

e. Other real estate owned

f. Other assets

III. DEDUCTIONS FROM INCOME:

a. Unreimbursed employee business expenses

b. Maintenance actually paid to spouse not a party to this action

c. Maintenance actually paid to spouse who is a party to this action

d. Child support actually paid on behalf of non-subject child(ren)

e. Public Assistance and Food Stamps

f. Supplemental Security Income

g. NYC/Yonkers Income Tax

h. Social Security/Medicare Taxes

IV. HEALTH INSURANCE, UNREIMBURSED HEALTH-RELATED EXPENSES, CHILD CARE EXPENSES, EDUCATIONAL EXPENSES AND LIFE AND ACCIDENT INSURANCE POLICIES:

a. I do NOT have health insurance coverage

I HAVE health insurance coverage through

Employer or organization Private purchase Medicaid Child Health Plus program; my monthly premium is $

1. My coverage includes medical dental prescription drugs optical other health care services or benefits

2. The cost of the insurance paid by me is $ per

3. The person(s) covered by my insurance is/are:

4. My policy number is

5. Coverage does does not presently include my child(ren).

Medical: $ per Optical: $ per

Dental: $ per Prescription drugs: $ per

Other Health Services or Benefits $ per

6. The name and address of my primary (and secondary) health insurer is/are:

7. My primary (and secondary) health plan administrator is/are:

8. There are medical dental prescription drugs optical other health care benefits available to the child(ren) through an individual who is not a party to this action.

This individual is . The cost is: $ per .

b. My child care provider is:

The average number of hours of child care incurred per week are:

c. My child's educational needs and expenses are:

I have the following life and accident insurance policies:

1. Life insurance: (Name of insurer) $

(Beneficiary/Beneficiaries):

(Name of insurer) $

(Beneficiary/Beneficiaries):

2. Accident insurance: (Name of insurer) $

(Name of insurer) $

This information is current as of (specify date)

V. VARIANCE FROM THE PERCENTAGES:

VI. EXPENSES:

Check applicable box: I am listing my expenses on a weekly monthly basis:

EXPENSE ITEM COST
a) Rent or mortgage payment
b) Mortgage interest and amortization
c) Realty taxes
d) Insurance on realty
e) Utilities
f) Garbage collection
g) Household repairs
h) Food
i) Charge accounts, loans, etc.
j) Auto expense
k) Public transportation
l) Life insurance
m) Health insurance
n) Clothing
o) Laundry and dry cleaning
p) Education and tuition
q) Child care
r) Contributions
s) Union dues
t) Entertainment
u) Miscellaneous personal expenses
v) Other
w) TOTAL

VII. LIABILITIES, LOANS AND DEBTS:

Creditor Purpose Date incurred Total balance due Monthly payment

Creditor Purpose Date incurred Total balance due Monthly payment

Creditor Purpose Date incurred Total balance due Monthly payment

I have carefully read the foregoing statement and attest to its truth and accuracy.

Signature of Petitioner/Respondent

Print or Type Name

Date

Attorney's Name, if any

Attorney's Address and Telephone Number

Sworn to before me this

Notary Public

ADDENDUM A - CHILD SUPPORT PERCENTAGES

The child support percentages that shall be applied by the Court unless the Court makes a finding that the non-custodial parent’s share is unjust or inappropriate are as follows: 17% for one child; 25% for two children; 29% for three children; 31% for four children; and no less than 35% for five or more children.

ADDENDUM B - COMBINED PARENTAL INCOME "CAP"

Where combined parental income exceeds the amount published by the New York State OTDA pursuant to Social Services Law 111-i(2)a, the Court shall determine the amount of child support for the amount of the combined parental income in excess of such dollar amount through consideration of the factors set forth in Addendum D and/or the support percentage set forth in Addendum A.

ADDENDUM C - SELF-SUPPORT RESERVE

Where the annual amount of the basic child support obligation would reduce the non-custodial parent's income below the poverty income guidelines amount for a single person, the basic child support obligation shall be $25 per month unless the interests of justice dictate otherwise. Where the annual amount would reduce income below the self-support reserve but not below the poverty income guidelines amount, the basic child support obligation shall be $50 per month or the difference between income and the self-support reserve, whichever is greater.

ADDENDUM D - VARIANCE FROM THE PERCENTAGES

1. The financial resources of the custodial and non-custodial parent, and those of the child.

2. The physical and emotional health of the child and his/her special needs and aptitudes.

3. The standard of living the child would have enjoyed had the marriage or household not been dissolved.

4. The tax consequences to the parties.

5. The non-monetary contributions that the parents will make toward the care and well-being of the child.

6. The educational needs of either parent.

7. A determination that the gross income of one parent is substantially less than the other parent's gross income.

8. The needs of the children of the non-custodial parent for whom the non-custodial parent is providing support who are not subject to the instant action and whose support has not been deducted from income, and the financial resources of any person obligated to support such children, provided, however, that this factor may apply only if the resources available to support such children are less than the resources available to support the children who are subject to the instant action.

9. Provided that the child is not on public assistance (i) extraordinary expenses incurred by the non-custodial parent in exercising visitation, or (ii) expenses incurred by the non-custodial parent in extended visitation provided that the custodial parent's expenses are substantially reduced as a result thereof.

10. Any other factors the Court determines are relevant in each case.

NOTE: The language in the above Addenda is paraphrased from the statute for the purposes of simplification. For statutory language, see Family Court Act Sections 413(1), 416 and 424-a and Domestic Relations Law Sections 236-B and 240.

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What the Financial Disclosure Form Is and when it's used

The Financial Disclosure Form is a standardized document used to report an individual's or entity's financial interests, assets, liabilities, income sources, and potential conflicts of interest to a requesting party. Commonly required by employers, financial institutions, government agencies, and legal proceedings, the form organizes monetary and non-monetary disclosures in a consistent format for review. It supports transparency, compliance, and decision-making by documenting ownership, relationships, and transactions that could influence obligations or eligibility. This guide explains the form's structure, required fields, filing pathways, and digital completion options including eSign considerations.

Why accurate disclosure matters

Using a Financial Disclosure Form centralizes reporting of assets and relationships to reduce conflicts of interest, satisfy regulatory requirements, and create an auditable record. Accurate disclosure supports compliance with federal and state rules and helps organizations manage risk and transparency obligations.

Why accurate disclosure matters

Who typically prepares and reviews these forms

Employers, government reviewers, financial institutions, attorneys, and compliance officers commonly request Financial Disclosure Forms to assess conflicts and eligibility.

  • Public officials and candidates — to disclose assets and avoid conflicts with public duties.
  • Corporate officers and board members — to report holdings that may influence company decisions.
  • Loan applicants and financial service clients — for underwriting, due diligence, and compliance checks.

The specific requester determines the required level of detail and any supporting documentation to accompany the disclosure.

Essential parts of a professional Financial Disclosure Form

Core components of a professional Financial Disclosure Form ensure clear identification, complete financial schedules, conflict descriptions, certifications, reviewer instructions, and attachments for supporting evidence.

Identification

Provide full legal name, business name if applicable, date of birth, taxpayer identification number or EIN, and primary contact details so reviewers can verify records and match disclosures to official files.

Assets

List all reportable assets including bank accounts, securities, real property, trust interests, and significant personal property with estimated values and ownership percentages where applicable as of the effective date.

Liabilities

Disclose mortgages, loans, lines of credit, and other debts with creditor names, balances, and whether obligations are joint or sole as reported on the effective date.

Income

Report income sources including salary, dividends, rental income, consultant fees, honoraria, and other recurring or significant one-time receipts with amounts, payers, and tax treatment where relevant.

Conflicts

Describe any potential conflicts of interest, business relationships, or familial ties that could affect impartiality; include timeframes, parties involved, and mitigation measures taken with supporting documentation when available.

Certification

A signed certification block where the filer attests under penalty of perjury or organizational policy that the information is complete, accurate, and current as of the effective date.

Security and compliance considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II, ISO 27001 certified
HIPAA: BAA required for PHI handling
ESIGN/UETA: Compliant with ESIGN and UETA
21 CFR Part 11: Supports FDA-regulated electronic records
Accessibility: WCAG 2.0 Level AA support

Key legal risks and penalties to avoid

Tax Penalties: IRC §6721 fines per late return
I-9 Violations: 8 CFR §274a.2 penalties possible
Civil Penalties: State fines for nondisclosure
Contract Risk: Agreements voided for misrepresentation
Reputational Harm: Public trust erosion and scrutiny
Criminal Liability: Fraud charges where intentional concealment

Common mistakes that delay or invalidate disclosures

  • Incomplete asset schedules leading to mismatches with third-party records and triggering follow-up audits or requests for clarification, causing processing delays and potential penalties.
  • Using inaccurate dates, failing to note effective date or reporting period, which can alter disclosure scope and result in noncompliance with statutory deadlines.
  • Mismatched names or TINs between the form and supporting documents that can trigger backup withholding or rejected filings by payers and agencies.
  • Attaching unsigned or unverified supporting documents or omitting required exhibits, undermining the disclosure's reliability and prolonging review cycles.

Step-by-step: filling out the Financial Disclosure Form

Follow these steps to complete the Financial Disclosure Form accurately and submit it for review or filing.

  • 01
    Gather Documents: Collect bank, brokerage, and property records required for entries.
  • 02
    Enter Details: Complete identification, asset, liability, and income sections fully.
  • 03
    Attach Evidence: Upload statements, deeds, or contracts as supporting exhibits.
  • 04
    Review & Sign: Verify accuracy, then sign and date the certification.

How the disclosure workflow typically proceeds

Typical routing for a Financial Disclosure Form from creation through final filing or archive, including reviewer and approver steps.

  • Prepare: Draft form and populate fields with validated data.
  • Request Signatures: Send for signatures to required parties with authentication.
  • Reviewer Check: Compliance team verifies disclosures and supporting documents.
  • File: Submit to requester or retain per retention policy.

Configuring an online workflow for disclosures

Configure an online workflow to collect, validate, and route Financial Disclosure Forms with automated reminders and conditional fields.

Field Configuration
Signer Authentication Email link with optional SMS verification
Conditional Fields Show fields based on prior answers
File Attachments Allow PDF/DOCX uploads up to 25 MB
Notifications Auto-reminders and completion alerts

Platform capabilities to support eSubmission

Ensure your platform supports secure eSubmission, audit trails, integrations, and required authentication for electronic Financial Disclosure Forms.

  • File Types: PDF, DOCX, XLSX supported
  • Integrations: Salesforce, Microsoft 365, NetSuite, Google Workspace
  • Authentication: Email, SMS, SSO options

Timing to keep in mind when disclosures affect tax or employment records

Key timing and filing expectations related to Financial Disclosure Forms, tax reporting, and supporting documentation.

W-9 Provision:

Provide upon payer request; no fixed IRS deadline

1099 Reporting:

Provider must have correct TIN before issuing payments

I-9 Records:

Retain per 8 CFR §274a.2(b)(2)(i)(A) retention rules

Tax Filing:

Follow IRS deadlines for required returns and corrections

State Notices:

State agencies may impose separate filing and notice timelines

eSignature vendor comparison for Financial Disclosure Form workflows

A concise comparison of common eSignature vendors and plan-level characteristics relevant to disclosure workflows; signNow appears first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

Real-world examples of disclosure use

Two representative examples show how organizations manage Financial Disclosure Forms in practice while addressing security and workflow needs.

Optica Ventures

Optica Ventures used an eSignature workflow to collect disclosure forms across investors and partners efficiently.

  • Reduced turnaround time for returned disclosures and fewer follow-ups.
  • Brian Fitzgibbons, COO, noted the interface is simple for internal teams and external users, enabling faster completion and fewer support inquiries during review cycles.

Fertility Centers of Illinois

A healthcare provider required HIPAA-compliant disclosures for patient financial agreements and provider relationships.

  • Needed a BAA and secure storage for PHI.
  • John Butler reported responsive support, reliable API integrations, and confidence in compliance when processing disclosures across mobile and offline environments.

Best practices to reduce errors and speed processing

Practical tips that reduce errors and processing time while improving compliance when preparing and submitting Financial Disclosure Forms.

Verify identity and taxpayer information
Cross-check full legal names, TINs or EINs, and addresses against government-issued IDs and payer records. Correct mismatches before submission to prevent backup withholding, rejected payments, or IRS filing penalties under IRC §6721.
Use consistent effective dates and reporting periods
Enter the effective date using MM/DD/YYYY format across all fields and attachments. Inconsistent dates can change reportable windows, affect statute of limitations calculations, and cause reviewers to request amendments that delay processing.
Attach clear supporting documentation with descriptive names
Include bank statements, deeds, contracts, or 1099s as PDF attachments with descriptive file names. Clear exhibits reduce verification time, lower auditor follow-ups, and strengthen the disclosure's evidentiary value.
Maintain an audit-ready trail for all actions
Record reviewer notes, version history, and signer authentication details. Preserve electronic timestamps, IP addresses, and the certificate of completion to support legal validity under ESIGN and organization audits.

Key milestones from submission to archival

Sequential processing milestones for a Financial Disclosure Form from initial collection through archival and compliance review.

01

Collection

Gather disclosures and supporting documents from all required parties.

02

Verification

Validate entries, TINs, and attachments for accuracy.

03

Approval

Compliance or legal teams review and certify the disclosures.

04

Archive

Store per retention policy with secure access controls and audit logs.

FAQs: common questions about Financial Disclosure Forms

Answers to common questions about completing, signing, and filing Financial Disclosure Forms, including eSignature and retention concerns.


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