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Inventory Checklist

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Lease of Unfurnished House with Inventory Checklist

Agreement made on the , between

of , referred to herein as Lessor, and

of , referred to herein as Lessee.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows

1. Lease of Premises

Lessor hereby leases to Lessee the house and lot situated at , hereinafter referred to as the Demised Premises or Premises, and more particularly described as follows:

(Insert Legal Description)

Together with all appurtenances, for a term of months, to commence on , and to end on , at .

2. Amount of Rent

Lessee agrees to pay, without demand, to Lessor as rent for the Demised Premises per month in advance on the day of each calendar month beginning on . Said payments are to be made at , or at such other place as Lessor may designate to Lessee in writing.

3. Security Deposit

On execution of this Lease, Lessee deposited with Lessor the sum of , receipt of which is acknowledged by Lessor, as security for the faithful performance by Lessee of the terms of this Agreement, to be returned to Lessee, without interest, on the full and faithful performance by Lessee of the provisions of this Agreement.

4. Quiet Enjoyment

Lessor covenants that on paying the rent and performing the covenants contained in this Lease Agreement, Lessee shall peacefully and quietly have, hold, and enjoy the Demised Premises for the agreed term.

5. Use of Premises

The Demised Premises shall be used and occupied by Lessee exclusively as a private single-family residence. Neither the Premises nor any part of the Premises shall be used at any time during the term of this Lease by Lessee for the purpose of carrying on any business, profession, or trade of any kind, or for any purpose other than as a private single-family residence. Lessee shall comply with all the sanitary laws, ordinances, rules, and orders of appropriate governmental authorities affecting the cleanliness, occupancy, and preservation of the Demised Premises, and the sidewalks connected to the Demised Premises, during the term of this Lease.

6. Number of Occupants

Lessee agrees that the Demised Premises shall be occupied by no more than persons, consisting of adults and children under the age of years, without the prior, express, and written consent of Lessor.

7. Condition of Premises

Lessee stipulates that he/she has examined the Demised Premises, including the grounds and all buildings and improvements, and, at the time of this Lease, said Demised Premises are in good order, good repair, safe, clean, and tenantable condition.

8. Assignment and Subletting

Without the prior, express, and written consent of Lessor, Lessee shall not assign this Lease, or sublet or grant any concession or license to use the Demised Premises or any part of the Premises. A consent by Lessor to one assignment, subletting, concession, or license shall not be deemed to be a consent to any subsequent assignment, subletting, concession, or license. An assignment, subletting, concession, or license without the prior written consent of Lessor, or an assignment or subletting by operation of law, shall be void and shall, at Lessor's option, terminate this Lease.

9. Alterations and Improvements

Lessee shall make no alterations to the buildings on the Demised Premises or construct any building or make other improvements on the Demised Premises without the prior, express, and written consent of Lessor. All alterations, changes, and improvements built, constructed, or placed on the Demised Premises by Lessee, with the exception of fixtures removable without damage to the Demised Premises and movable personal property, shall, unless otherwise provided by written agreement between Lessor and Lessee, be the property of Lessor and remain on the Demised Premises at the expiration or earlier termination of this Lease.

10. Damage to Premises

If the Demised Premises, or any part of the Demised Premises, shall be partially damaged by fire or other casualty not due to Lessee's negligence or willful act or that of Lessee's employee, family, agent, or visitor, the Demised Premises shall be promptly repaired by Lessor and there shall be an abatement of rent corresponding with the time during which, and the extent to which, the Demised Premises may have been untenantable. However, if the Premises should be damaged other than by Lessee's negligence or willful act or that of Lessee's employee, family, agent, or visitor to the extent that Lessor shall decide not to rebuild or repair, the term of this Lease shall end and the rent shall be prorated up to the time of the damage.

11. Dangerous Materials

Lessee shall not keep or have on the Demised Premises any article or thing of a dangerous, inflammable, or explosive character that might unreasonably increase the danger of fire on the Premises or that might be considered hazardous by any responsible insurance company.

12. Utilities

Lessee shall be responsible for arranging and paying for all utility services required on the Premises, except that water and garbage service shall be provided by Lessor.

13. Maintenance and Repair

Lessee, after inspecting the Premises, has completed the attached Schedule A Inventory Checklist, incorporated into this Lease by this reference, and found the Premises to be in good order and repair. Lessee agrees to maintain the Premises in as good condition as Lessee finds the Premises, reasonable wear and tear excepted, and agrees to pay for all maintenance and repairs to put the Premises in the same condition as when Lessee entered; and to keep the lawn mowed, clean and free of debris and refuse, and in a presentable condition at all times. Lessee shall keep the fixtures in the house or on or about the Demised Premises in good order and repair; keep the furnace clean; and keep the walks free from dirt and debris. Lessee shall, at Lessee's sole expense, make all required repairs to the plumbing, range, heating apparatus, and electric and gas fixtures whenever damage to such items shall have resulted from Lessee's misuse, waste, or neglect or that of Lessee's employee, family, agent, or visitor. Major maintenance and repair of the Demised Premises (i.e., with an estimated cost of or more) not due to Lessee's misuse, waste, or neglect or that of Lessee's employee, family, agent, or visitor, shall be the responsibility of Lessor.

14. General Liability and Indemnification

Lessee assumes all risks and responsibilities for accidents, injuries, and death to persons or property occurring in, on, or about the Premises. Lessee agrees to indemnify and hold harmless Lessor and Lessor's agents, successors, and assigns from any and all claims, liabilities, losses, costs, and expenses, including attorney's fees, arising from, or in connection with, the condition, use, or control of the Premises, including the improvements on the Premises, no matter how caused, and for any act done by Lessee, or any agent, invitee, or licensee of Lessee, or any other party, except in the case of Lessor's failure to perform, or negligent performance of, a duty imposed by law.

15. Animals

Lessee shall keep no domestic or other animals on or about the Demised Premises without the prior, express, and written consent of Lessor.

16. Right of Inspection

Lessor and Lessor's agents shall have the right at all reasonable times during the term of this Lease and any renewal of this Lease to enter the Demised Premises for the purpose of inspecting the Demised Premises and all building and improvements on the Demised Premises.

17. Display of Signs

During the last days of this Lease, Lessor or Lessor's agent shall have the privilege of displaying the usual For Sale or For Rent or Vacancy signs on the Demised Premises and of showing the property to prospective purchasers or tenants.

18. Subordination of Lease

This Lease and Lessee's leasehold interest under this Lease are and shall be subject, subordinate, and inferior to any liens or encumbrances now or later placed on the Demised Premises by Lessor, all advances made under any such liens or encumbrances, the interest payable on any such liens or encumbrances, and any and all renewals or extensions of such liens or encumbrances.

19. Holdover by Lessee

Should Lessee remain in possession of the Demised Premises with the consent of Lessor after the natural expiration of this Lease, a new tenancy from month-to-month shall be created between Lessor and Lessee which shall be subject to all the terms and conditions of this Lease Agreement but shall be terminable on days' written notice served by either Lessor or Lessee on the other party.

20. Surrender of Premises

At the expiration of the lease term, Lessee shall quit and surrender the Demised Premises in as good a state and condition as they were at the commencement of this Lease, reasonable use, and wear and damages by the elements excepted.

21. Default

If any default is made in the payment of rent, or any part of the rent, at the times specified in this Lease, or if any default is made in the performance of or compliance with any other term or condition of this Lease, the Lease, at the option of Lessor, shall terminate and be forfeited, and Lessor may re-enter the premises and remove all persons from the Demised Premises. Lessee shall be given written notice of any default or breach. Termination and forfeiture of the Lease shall not result if, within days of receipt of the notice, Lessee has corrected the default or breach or has taken action reasonably likely to effect such correction within a reasonable time.

22. Termination of Lease

After vacating the Premises, Lessee shall pay for all utility services due and have them discontinued, will see that the Premises are swept out and adequately cleaned, remove all trash or other refuse from the Premises, lock all doors and windows, and return any keys to Lessor.

23. Abandonment

If at any time during the term of this Lease, Lessee abandons the Premises, Lessor may, at his option, enter the Premises by any means without being liable for any prosecution for such entering, and without becoming liable to Lessee for damages or for any payment of any kind whatever, and may, at Lessor's discretion, as agent for Lessee, relet the Demised Premises, or any part of the Demised Premises, for the whole or any part of the then unexpired term, and may receive and collect all rent payable by virtue of such reletting, and, at Lessor's option, hold Lessee liable for any difference between the rent that would have been payable under this Lease during the balance of the unexpired term, if this Lease had continued in force, and the net rent for such period realized by Lessor by means of the reletting. If Lessor's right of reentry is exercised following abandonment of the Premises by Lessee, then Lessor may consider any personal property belonging to Lessee and left on the Premises to also have been abandoned, in which case Lessor may dispose of all such personal property in any manner Lessor shall deem proper and is relieved of all liability for doing so.

24. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

23. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

24. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

25. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

26. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

27. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

28. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

29. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

WITNESS our signatures as of the day and date first above stated.

Lessor

Lessee

SCHEDULE A

INVENTORY CHECKLIST

CONDITION OF DEMISED PREMISES

NOTICE TO LESSEE:

You should complete this checklist, noting the condition of the Demised Premises, and return it to the Lessor when Lessor delivers possession of the Premises.

Item
Beginning Condition
Ending Condition

Living Room

Doors (including locks)

Carpet

Walls

Ceiling

Plugs and switches

Dining Room

Carpet

Walls

Ceiling

Lights and switches

Entry

Door

Ceiling

Walls

Carpet/floor

Hallway

Carpet

Walls

Ceiling

Switches and plugs

Hall Closet

Door

Ceiling

Shelves

Carpet/floor

Kitchen

Vinyl

Walls

Ceiling

Lights and switches

Stove/oven

Refrigerator

Disposal

Sink

Cabinets

Countertop

Bedroom #1

Door

Windows

Screens

Carpet

Walls

Ceiling

Lights and switches

Closet

Bedroom #2

Door

Windows

Screens

Carpet

Walls

Ceiling

Lights and switches

Closet

Bedroom #3

Door

Windows

Screens

Carpet

Walls

Ceiling

Lights and switches

Closet

Bathroom #1

Door

Walls

Ceiling

Sink

Tub and shower

Toilet

Cabinet and shelves

Closet

Towel bars

Lights and switches

Bathroom #2

Door

Walls

Ceiling

Sink

Tub and shower

Toilet

Cabinet and shelves

Closet

Towel bars

Lights and switches

Basement

Door

Furnace

General area

Stairway

Lights and switches

The above is a complete inventory checklist of the condition of the Demised Premises located at .

Beginning Condition Inventory Checklist was made on .

Lessor

Lessee

Ending Condition Inventory Checklist was made on

Lessor

Lessee

Enter text✕

What an Inventory Checklist Is and when it's used

An Inventory Checklist is a structured record used to list physical or intangible assets, their quantities, locations, condition, and assigned value. Organizations use it for stock counts, move-ins/move-outs, asset audits, insurance documentation, and pre- or post-transaction due diligence. A well-prepared checklist standardizes data collection, supports depreciation and tax reporting, and serves as a contemporaneous record if property is lost, damaged, or disputed. For recurring inventories, checklists also create comparability across periods and reduce reconciliation time when paired with consistent identification fields.

Why an accurate Inventory Checklist matters

A clear Inventory Checklist reduces accounting errors, supports insurance and tax claims, and speeds operational audits. It creates an auditable trail linking each item to location, custodian, and condition while enabling consistent valuation for reporting and replacement planning.

Why an accurate Inventory Checklist matters

Who typically prepares and relies on an Inventory Checklist

Clear role assignment on the checklist reduces discrepancies and improves accountability during reconciliation and audits.

  • Inventory Clerk — Performs physical counts and records item-level details during stocktakes and moves.
  • Property or Facilities Manager — Uses checklist to confirm location, condition, and maintenance needs for assets.
  • Accounting / Finance — Uses totals and values for depreciation schedules, tax reporting, and audit support.

Step-by-step: completing an Inventory Checklist

Follow a short, repeatable sequence to collect consistent, auditable data during an inventory event.

  • 01
    Prepare: Gather prior inventory, templates, and item identifiers before counting.
  • 02
    Record: Enter item name, SKU, serial number, location, quantity, and condition.
  • 03
    Verify: Cross-check counts with a second person for high-value items.
  • 04
    Finalize: Sign, date, and store the checklist with supporting documentation.

Typical workflow for collecting and routing checklists

A consistent routing workflow ensures checklists are reviewed, approved, and retained in the correct system.

  • Capture: Collect items via paper form or digital template at point of count.
  • Upload: Add completed checklists to the records system or document management platform.
  • Review: Designated reviewer validates counts and flags discrepancies.
  • Archive: Store final version with audit metadata and supporting photos.

Configuring an online Inventory Checklist workflow

Set configurations to control routing, authentication, and archival when using a digital form.

Field Configuration
Required Fields Make Item, Quantity, Location mandatory
Signer Order Assign preparer then supervisor reviewer
Authentication Email or SMS code for standard verifications
Retention Rule Automatic export to records repository after approval

Digital delivery and eSubmission considerations

Ensure the platform you select supports audit logs, secure storage, and the export formats required by your compliance policies.

  • Document Formats: PDF, DOCX, Excel supported
  • Integrations: Connectors for major ERPs and storage
  • Authentication: Email, SMS, or stronger methods

Comparison: eSignature pricing and capability overview

Basic pricing and feature availability for common eSignature vendors. Confirm plan details with each provider before purchase.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by promotion Varies by promotion Varies by promotion Varies by promotion
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies Varies

Essential data elements to capture on the checklist

Item ID: Unique tag or serial number
Description: Concise product or asset name
Quantity: Number of units counted
Location: Building, room, shelf
Condition: New / Good / Fair / Poor
Responsible: Custodian name or department

Common risks and consequences of errors

Insurance Denial: Claims may be denied without contemporaneous proof
Tax Exposure: Incorrect records can trigger IRS adjustment
Operational Loss: Missing items cause supply disruptions
Audit Findings: Discrepancies increase audit scope and cost
Legal Disputes: Poor documentation weakens contract claims
Data Integrity: Inconsistent naming creates reconciliation delays

Practical tips for accurate and efficient checklists

Adopt consistent processes and leverage digital features to lower error rates and shorten reconciliation cycles.

Standardize naming and codes
Use a controlled vocabulary for item descriptions and SKU formats. This reduces duplicates and improves searchability in asset registries, enabling faster reconciliations.
Use unique identifiers
Attach barcode or asset tag numbers for high-value items so counts are unambiguous. Scanning eliminates transcription errors common with manual entry.
Require dual verification
For high-value or high-risk items, require a second person to verify counts and sign the checklist, reducing disputes and improving audit defensibility.
Include photos and timestamps
Attach photos and geotags for high-risk items to corroborate condition and location. Digital timestamps support chain-of-custody and insurance claims.

FAQs and troubleshooting for Inventory Checklists

Answers to common questions about format, signatures, digital submission, and post-count corrections.


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