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Statement of Change of Registered Office

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Kentucky Secretary of State

TREY GRAYSON

Division of Corporations

BUSINESS FILINGS

P.O. Box 718

Frankfort, KY 40602

(502) 564-2848

http://www.sos.ky.gov/

Amended Certificate of

Assumed Name

AAN

This certifies that the assumed name of:

[Name of record with the Secretary of State]

has been amended to revise the real name of the partners or business organization holding the assumed name to:

[Real name – KRS 365.015(1)]

The certificate of assumed name was filed with the Secretary of State on:

The current principal office address is:

Street Address, if any

City

State

Zip Code

The principal office address is hereby changed to:

Street Address, if any

City

State

Zip Code

The certificate is effective upon filing unless a delayed effective date and/or time is specified:

The changes in the identity of the partners are as follows:

(Signature)

(Type or Print Name)

Date

(Signature)

(Type or Print Name)

Date

Instructions:

Submit this form with one (1) exact or conformed copy. The filing fee is $20.00. Please make your check payable to the "Kentucky State Treasurer"

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What the Statement of Change of Registered Office Is

A Statement of Change of Registered Office is a formal corporate filing submitted to a state Secretary of State (or equivalent agency) that updates the official street address of a corporation or LLC's registered office and, where applicable, the registered agent. The form records the entity's new domiciliary address for service of process and statutory notices, replaces the prior registered office on public record, and becomes part of the company’s permanent filings with the state. Accurate completion ensures ongoing compliance with state law and preserves proper receipt of legal and regulatory communications.

Why Updating the Registered Office Matters

Maintaining an accurate registered office protects your organization from missed service of process, administrative penalties, and potential administrative dissolution. It also ensures government notices and statutory communications reach the correct recipient and preserves the corporation’s good standing with the state.

Why Updating the Registered Office Matters

Who Typically Prepares and Submits This Statement

Organizations and individuals responsible for corporate compliance usually prepare the change; outside counsel or registered agent services often assist.

  • Corporate secretary or general counsel — prepares and certifies state filings as part of compliance duties.
  • Registered agent service — receives notice, verifies consent, and files updates for clients.
  • Business owner or manager — initiates the change after relocating headquarters or physical office.

Choose the party with legal authority and access to official company records to avoid processing delays.

Core Elements Included in a Professional Statement

A complete filing includes entity identification, the new registered office address, registered agent details, effective date, authorized signature, and any required acknowledgements or consents.

Entity Information

Provide the legal entity name exactly as registered with the Secretary of State, including any punctuation or suffix (Inc., LLC). Inaccurate names delay processing and may require corrective filings.

New Office Address

List the full street address of the new registered office (no P.O. boxes unless permitted). Include city, state, and ZIP to ensure service-of-process delivery and accurate public records.

Registered Agent

If the registered agent changes, provide the agent’s legal name and business address plus explicit agent consent where required by state law to avoid rejection.

Effective Date

Specify when the change takes effect (immediate or a future date). The effective date affects when service of process will be routed to the new address.

Authorized Signature

An officer or authorized representative must sign per the entity’s governance rules; unsigned or improperly signed forms are commonly rejected.

Filing Method

Indicate the filing route (online portal, mail, in-person). Some states permit electronic submission only, while others accept paper with a stamped acknowledgement.

Required Data Fields at a Glance

Legal Name: Exact registered name
Entity Type: Corporation, LLC, etc.
New Address: Street, city, state, ZIP
Agent Name: Registered agent name
Effective Date: MM/DD/YYYY
Authorized Signer: Name and title

Step-by-Step: Submitting the Statement of Change

Follow these sequential steps to prepare and file the change with minimal friction.

  • 01
    Confirm Authority: Verify who may sign under your articles or operating agreement.
  • 02
    Gather Details: Collect exact names, addresses, and agent consent documents.
  • 03
    Complete Form: Fill the state form online or on paper per instructions.
  • 04
    File and Pay: Submit to the Secretary of State and retain the confirmation.

Configuring an Online Workflow for the Change

Use a consistent online workflow to gather approvals, capture signatures, and file electronically when the state accepts e-submissions.

Field Configuration
Form Template Create a reusable PDF or DOCX with prepared fields
Signer Roles Assign officer and registered agent roles and order
Authentication Use email confirmation or SMS code for signer identity
Archive Store completed filing and state confirmation PDF

Where to File and Typical Routing of the Form

Submission depends on the state; this sequence outlines common destinations and next steps after filing.

  • Secretary of State: Primary filing office for the statement
  • Registered Agent: Agent must receive and acknowledge consent
  • Corporate Records: Retain a copy in the company minute book
  • Public Record: State posts updated registered office to public database

Digital Signing and Delivery Considerations

Use an eSignature platform that supports required authentication and produces an audit trail acceptable to the state.

  • Document Formats: PDF and DOCX are widely accepted for attachments
  • Authentication: Email, SMS, or two-factor methods strengthen attribution
  • Audit Trail: Platform should capture timestamps, IP, and signer actions

Ensure the platform can export a signed PDF and a certificate of completion to include with the filing or to retain in corporate records.

Typical Timelines and Processing Expectations

Processing times and deadlines vary by state; plan filings to avoid gaps in registered-office coverage or missed notices.

Immediate Effect:

If effective on filing date, service will route after state processes the form

Standard Processing:

Many states process within 3–10 business days for standard submissions

Expedited Options:

Some states offer same-day or next-day expedited processing for additional fees

Annual Reports:

Update any annual report or franchise tax contact info per state schedule

Record Retention:

Save confirmation and stamped copies permanently in corporate records

Consequences of Incorrect or Delayed Filings

Administrative Penalties: Late fees or fines imposed by the state
Loss of Good Standing: Company may lose good standing for noncompliance
Service Risk: Missed service of process leading to default judgments
Administrative Dissolution: State can administratively dissolve the entity
Contractual Issues: Counterparties may require updated addresses for notices
Compliance Audit: Inaccuracies can trigger regulatory review

Common Mistakes to Avoid When Preparing the Statement

  • Entering an address that uses a P.O. box when the state requires a physical street address for service of process.
  • Failing to obtain and record the registered agent’s written consent before filing an agent name change, causing rejection.
  • Using an inconsistent legal entity name (abbreviations, missing suffixes) that does not match state records.
  • Not retaining the confirmation or stamped copy, which complicates proof of change during audits or legal proceedings.

Practical Tips for Accurate and Efficient Filing

Follow these practices to streamline the filing and reduce rework or rejection risk.

Verify Names and Addresses
Cross-check the legal entity name and agent details against the Secretary of State database before submitting. A single character error can lead to rejection, requiring corrected filings and additional fees.
Obtain Agent Consent
Secure written or recorded consent from the registered agent before filing. Some states require an explicit agent acceptance; having documentation on file avoids processing delays.
Use Electronic Filing When Available
Submit the statement through the state’s online portal when possible. Electronic filings often process faster, provide immediate confirmations, and reduce mailing or handling errors.
Archive Supporting Evidence
Retain the filed form, payment receipts, agent consent, and any board or member resolutions authorizing the change to support compliance and future audits.

Who Signs and Certifies the Change

Corporate Secretary

Typically responsible for corporate recordkeeping, the corporate secretary prepares filings, confirms board or shareholder authorization when necessary, and signs or certifies statements on behalf of the corporation.

Registered Agent

The registered agent (individual or service) must often consent to acceptance of service at the new address; the agent’s signature or written acceptance prevents state rejection.

Use-Case Examples Showing Common Scenarios

Realistic examples illustrate typical triggers and outcomes when updating a registered office.

Corporate Relocation

A tech company moved headquarters from one state to another and filed the change to ensure service routing to the new office.

  • The registered agent was switched to a commercial service.
  • Filing online reduced processing time and avoided missed notices; board minutes and agent consent were archived with the filed confirmation for audit purposes.

Agent Replacement

A small LLC replaced its individual agent with a professional registered agent after the agent retired.

  • The agent provided a signed acceptance.
  • The LLC filed the statement, updated its operating agreement records, and retained the stamped confirmation to demonstrate continuous compliance during a later contract review.

eSignature Provider Comparison for Completing and Signing the Statement

Comparison of common eSignature options and their baseline features relevant when preparing and executing corporate filings; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Statement of Change

Answers to common issues that cause delays or rejection when filing a registered office change.


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