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Laundry Services Contract

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Industrial Laundry Services Contract

THIS AGREEMENT executed on this the day of , 20 by and between (hereinafter "Employer"), and (hereinafter "Contractor").

NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual promises and agreements contained herein, Employer hires Contractor, and Contractor agrees to work for Employer under the terms and conditions hereby agreed upon by the parties:

SECTION 1 - WORK TO BE PERFORMED

1.1 Term. Employer agrees to hire Contractor, to perform industrial laundry services and work as stated in section 1.2 of this agreement.

1.2 Duties. Contractor agrees to perform work for the Employer on the terms and conditions set forth in this agreement, as follows:

Contractor will be responsible for cleaning uniforms towels sheets other

1.3 Completion Date The work to be performed shall be complete on or before the day of 20 unless extended by Employer, in his/her discretion or unless performed on a daily weekly monthly one-time basis.

1.4 Liquidated Damages. In the event the work is not performed timely as specified herein, Employer shall be entitled to deduct $ per day from the compensation due contractor as liquidated damages.

SECTION 2 - COMPENSATION

2.1 Compensation. In consideration of all services to be rendered by Contractor to the Employer, the Employer shall pay to the Contractor the sum of $ .

Said compensation shall be paid: daily weekly monthly upon full completion other specify terms:

2.2 Withholding. Contractor is an Independent Contractor and shall be responsible for his/her own income taxes, worker’s compensation and other employment taxes.

SECTION 3 - INDEPENDENT CONTRACTOR STATUS

Contractor acknowledges that he is an independent contractor and is not an agent, partner, joint venturer nor employee of Employer. Contractor shall have no authority to bind or otherwise obligate Employer in any manner nor shall Contractor represent to anyone that it has a right to do so.

SECTION 4 - REPRESENTATIONS OF WARRANTIES OF CONTRACTOR

4.1 Contractor represents and warrants to the Employer regarding the work to be performed as follows:

4.2 Contractor represents that he/she is free to enter into this Agreement, and that this engagement does not violate the terms of any agreement between Contractor and any third party. During the term of the agreement, Contractor shall devote as much productive time, energy and abilities as is needed and necessary to perform the required duties in a timely and productive manner. Contractor is expressly free to perform services for other parties while performing services for Employer.

SECTION 5 - INSURANCE.

Contractor shall obtain and maintain in force, at his/her own expense, throughout the performance of his/her obligations under this Agreement, insurance coverage against claims, regardless of when asserted, that may arise out of, or result from, Contractor's operations in connection with the services or duties described above. This insurance shall include the following coverage(s) that is(are) checked below:

Comprehensive General Liability Contractor agrees to maintain a policy of insurance in the minimum amount of $ , including broad form contractual liability and personal injury endorsements, providing coverage against liability for bodily injury, death, and property damages for any negligent acts committed by Contractor or his employees or agents during the performance of any duties under this Agreement. Contractor further agrees to hold Employer free and harmless from any and all claims arising from any such negligent act or omission.

Workers Compensation and Employer's Liability (if required by state law). Contractor agrees to provide worker's compensation insurance for Contractor's employees and agents and agrees to hold harmless and indemnify Employer for any and all claims arising out of any injury, disability, or death of any of Contractor's employees or agents.

Other Insurance Requirements:

SECTION 6 - MISCELLANEOUS PROVISIONS

6.1 The provisions of this Agreement shall be binding upon and for the benefit of the heirs, personal representatives, successors and assigns of the parties.

6.2 In the event of a default under this Agreement, the defaulted party shall reimburse the non-defaulting party or parties for all costs and expenses reasonably incurred by the non-defaulting party or parties in connection with the default, including without limitation, attorney's fees. Additionally, in the event a suit or action is filed to enforce this Agreement or with respect to this Agreement, the prevailing party or parties shall be reimbursed by the other party for all costs and expenses incurred in connection with the suit or action, including without limitation, reasonable attorney's fees at the trial level and on appeal.

6.3 No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

6.4 This Agreement shall be governed by and shall be construed in accordance with the laws of the State of .

6.5 This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and it supersedes all prior contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all parties.

6.6 If any provision of this Agreement is held unenforceable, then such provision will be modified to reflect the parties' intention. All remaining provisions of this Agreement shall remain in full force and effect.

6.7 Contractor agrees to indemnify, defend, and hold Employer and his/her/their successors, officers, directors, agents and employees harmless from any and all actions, causes of action, claims, demands, cost, liabilities, expenses and damages (including attorneys' fees) arising out of, or in connection with any breach of this Agreement by Contractor.

6.8 Employer may terminate this Agreement at any time by providing days’ written notice to Contractor. In addition, if Contractor fails or refuses to comply with the policies or reasonable directives of Employer, is guilty of serious misconduct in connection with his/her/their performance hereunder, or materially breaches any provisions of this Agreement, Employer may at any time and in its sole discretion terminate the engagement of Contractor immediately and without prior written notice to Contractor.

6.9 Contractor shall not assign any of his/her rights under this agreement, or delegate the performance of any of his/her duties hereunder, without the express written prior consent of Employer.

WITNESS OUR SIGNATURES, this the day of , 20 .

EMPLOYER

CONTRACTOR

Enter text✕

What a Laundry Services Contract Covers

A Laundry Services Contract is a written agreement that sets the business relationship between a service provider and a client for laundering, pressing, pickup/delivery, storage, or related textile services. It defines scope of work, pricing, pickup and delivery schedules, performance standards, liability and insurance, termination rights, and data or privacy handling when customer information is collected. Such contracts are used by commercial laundries, hotels, multi‑family housing managers, healthcare facilities, and institutions to reduce disputes and establish measurable service obligations under state contract law and applicable consumer protection rules.

Why documenting laundry services matters

A clear contract reduces disputes, sets expectations for service levels and pricing, and protects both parties from unclear liability or payment issues.

Why documenting laundry services matters

Who typically executes a Laundry Services Contract

Each signer should confirm signing authority and ensure the contract lists signatory names and titles exactly to avoid enforceability issues.

  • Property managers and landlords who contract for resident or building laundry services; they need clear billing and damage clauses.
  • Hospitality and healthcare procurement teams that require service level guarantees, linen tracking, and HIPAA-conscious handling where applicable.
  • Small business owners and dry cleaners who supply commercial laundry to retailers or restaurants and need payment terms and liability limits.

Core sections to include in a professional contract

A complete Laundry Services Contract organizes obligations, schedule, pricing, performance standards, and remedies so both parties can measure compliance and manage risk.

Parties

Identify full legal names and business entity types of the service provider and the client, including DBA names and primary contact information for notices.

Scope of Services

Describe services clearly: linen types, counts, special handling, pickup/delivery frequency, turnaround time, storage, and any excluded services or materials.

Pricing & Payment

State per‑item or per‑cycle pricing, invoicing cadence, payment terms, late fee rates, and any minimum monthly charges or fuel surcharges.

Term & Termination

Specify initial term, renewal mechanics, notice periods for termination, cure periods for breaches, and early termination fees if applicable.

Insurance & Liability

Require insurance types and limits (general liability, property, workers' comp), describe loss/damage allocation, and include indemnity language.

Confidentiality & Data

Address handling of personal data, billing information, and any protected health information; include required addenda (for example, a BAA) when applicable.

Step-by-step: Complete and execute the contract

Follow these sequential steps to prepare, review, and finalize a Laundry Services Contract.

  • 01
    Draft: Populate parties, services, pricing, and term in clear, unambiguous language.
  • 02
    Review: Have legal or procurement review liability, indemnity, and insurance clauses.
  • 03
    Authorize: Confirm signers’ authority and collect signatures from authorized representatives.
  • 04
    Distribute: Provide fully executed copies to all parties and store the original per retention policy.

Typical lifecycle after signing

After execution, contracts move into operational workflows for scheduling, invoicing, and performance monitoring.

  • Onboarding: Schedule initial pickup, confirm inventory counts, and record service preferences.
  • Recurring Service: Deliver services per agreed schedule and log deliveries and exceptions.
  • Billing: Issue invoices according to contract terms and track payments.
  • Audit & Renewal: Review performance metrics before renewal and adjust pricing or SLAs if needed.

How to configure an online contract workflow

Set up the digital workflow so each step — fill, sign, send, and store — is automated and auditable.

Field Configuration
Party Fields Require validated name, title, and email for each signer
Signature Order Set sequential or parallel signing per approval requirements
Authentication Enable email link, SMS code, or stronger ID verification as needed
Storage Route executed PDFs to secure repository with retention tags

Digital signing and file handling essentials

Confirm the platform meets any required compliance standards for your industry before e-signing or storing executed contracts.

  • Formats: PDF and DOCX are standard for contracts
  • Integrations: Connectors to Google Drive, NetSuite, or Box simplify routing
  • Security: TLS encryption in transit and AES‑256 at rest

Supporting attachments often included

Contracts frequently include attachments that clarify operations and reduce ambiguity in execution.

Service Schedule

A detailed calendar of pickup and delivery dates, turnaround windows, and holiday exceptions so both parties have a consistent operational plan.

Price Exhibit

Line‑item pricing, volume discounts, and procedures for rate adjustments tied to fuel or labor indices to minimize billing disputes.

Inventory List

Starting counts and descriptions of linens or uniforms with barcodes or serial numbers where practical for loss tracking.

Insurance Certificate

Provider’s proof of coverage listing client as additional insured when required by the contract.

Data protection and compliance checkpoints

Encryption: TLS 1.2/1.3; AES‑256 at rest
Certifications: SOC 2 Type II; ISO 27001
HIPAA: BAA required if PHI is processed
ESIGN / UETA: Electronic signatures legally valid
Audit Trail: Timestamp, IP, signer actions
Access Controls: Role‑based permissions and SSO

Practical tips for accurate, efficient completion

Adopt consistent data entry practices and a review checklist to reduce errors and speed execution.

Use consistent names
Always enter legal entity names exactly as on formation documents; this avoids confusion about who is bound and prevents payment acceptance issues.
Specify metrics
Define measurable service levels (turnaround hours, acceptable loss rate) and include remedies such as service credits to incentivize performance.
Attach exhibits
Include price schedules, service calendars, and insurance certificates as appendices to prevent later disputes over terms.
Keep version control
Number contract versions and store executed copies with metadata (effective date, signers) in a secure repository for audits.

Common mistakes to avoid when preparing the contract

  • Vague scope of services that omits counts, turnaround times, or fabric types, causing frequent disputes over billing and responsibility.
  • Unclear payment terms or absent late‑fee language that leave providers without remedy when invoices go unpaid.
  • Missing insurance or indemnity language that shifts unexpected loss or liability to the wrong party without contractual basis.
  • Not confirming signer authority, which can render the agreement voidable or lead to later ratification disputes.

Consequences of an incorrect or incomplete contract

Breach Damages: Compensatory damages may apply
Payment Delays: Late fees or collection costs accrue
Liability Exposure: Uninsured losses shift to party
Unenforceable Terms: Ambiguities can void provisions
Regulatory Risk: Noncompliance with privacy law
Operational Disruption: Service interruptions and reputational harm

Typical timelines and notice requirements

Define clear dates for performance, invoicing, cure periods, and termination notices so both sides can measure compliance.

Service Start Date:

Enter as MM/DD/YYYY; marks when obligations begin

Payment Due:

Net 30 is common; state any discount for early payment

Cure Period:

Specify 10–30 days to remedy material breaches

Termination Notice:

Typically 30–90 days written notice for convenience

Dispute Period:

Set a short period (30–60 days) for informal resolution before arbitration or litigation

eSignature vendor comparison for executing contracts

Comparison of common eSignature providers by starting price and key features relevant to executing Laundry Services Contracts; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes, trial varies Yes, trial varies Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Laundry Services Contracts

Answers to common legal and operational questions encountered when preparing or signing a laundry services agreement.


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