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Long and Foster Rental Application Form

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Long & Foster Rental Application

Application Procedure Checklist

All documentation and checks must be given to the Long and Foster Property Manager

Please place a check next to each section to insure you have included all required information. Any deviation from these procedures may result in a delay of processing the application.

A completed Rental Application LF182

• Confirm that SSN, telephone numbers, addresses are complete

• Rental Application needs to be legible and signed.

The Application Processing Fee

• $40.00 per adult applicant 18 years or older

(All applicants 18 yrs. and older must fill out their own rental application)

• $125.00 if a Small Business Credit Report is requested

If applicant has provided the First Month’s Rent (Earnest Money Deposit), payable to Long and Foster

• If applicant has subsidized housing a Valid Section Eight /Housing Choice (HOC) Voucher must be included in the package in lieu of the First Month’s rent check.

Please include the following for proof of income:

• The applicants most recent pay stubs (last 2 pay periods) or

• Most recent W-2 or

• New employee offer later dated within the last 30 days or relocation letter or

• If military applicant, latest Leave and Earning Statement and relocation orders if this is transfer to new location or

• If self-employed applicants please provide latest filed tax return and Schedule C

• Any documentation of Social Security, Disability, Public Assistance, or Retirement income.

Application Received

Time

Date

LONG & FOSTER REAL ESTATE, INC.

RENTAL APPLICATION

The undersigned applicant(s), together with all adult occupants as referred to herein, collectively, “APPLICANT” hereby makes application to Long & Foster Real Estate, Inc. for the lease of the following premises.

Property Address

Beginning on (Date)

Monthly Rent

Lease Term Requested

It is understood that the Premises are to be used as a residential dwelling to be occupied by none other than those persons listed in this application. Occupancy is subject to possession being delivered by the present occupant. Any and all personal property placed in the Premises shall be at the Applicant’s risk and the Applicant shall insure the same.

DEPOSIT: An Earnest Money Deposit in the amount of , equal to one full month’s rent and/or according to the amount specified in the Listing Agreement, is to be held by the agent.

1. Occupancy of residences shall conform to applicable zoning laws; applicable by laws, and/or property owners' association rules and regulations.

2. The Listing Broker can furnish a copy of the Lease form to the applicant for review.

3. A SECURITY DEPOSIT equal to a full month's rent (unless otherwise agreed upon) is due and payable on or before the effective date of the lease.

4. PLEASE NOTE: A fee of $50.00 will be charged for each check returned for Non-Sufficient Funds (NSF).

The Applicant(s) hereby authorize Long & Foster and any credit bureau or other investigative agency to investigate and report references, employment, rent history, financial responsibility or criminal record.

Renting Associate

Company/Office

Office Tel#

Please attach business card.

Agency Disclosure

Parties acknowledge that Long & Foster is the listing broker for the Owner/Landlord. Applicants may wish to retain their own agent.

Please initial

Applicant Information

Each Adult (18 years of Age or older) must be included on the Lease and must fill out a Separate Application. Required fields are marked with a "*".

*Last Name

Middle Initial

*Social Security Number

*Home/Cell Phone

Email Address

*First Name

Maiden Name

*Date of Birth

Work Phone

Names of all other occupants 18 and over to live in the property

Last Name First Name Initial Relationship Social Security Number

Names of all occupants under the age of 18 to live in the property

Last Name First Name Initial Relationship Social Security Number

Pets - Dogs, Cats, Fish, Birds, Reptiles, Rodents etc.

Number Type/Breed Size/weight Age Gender

Present or Last Residence (required)

Previous Residence - If current residence is less than 4 years

Present Employment

Applicant(s) shall provide, if necessary, a salary key or authorization code if verification is to be obtained via an automated employment and salary verification service.

Financial History

Financial Institution Type of Account Account Number Current Balance

Other Financial Information

Has Applicant ever filed Bankruptcy?

Yes No

Has Applicant ever been evicted or had judgment issued against him/her?

Yes No

If Applicant answered “Yes” to any of the above questions, please provide explanation below.

Vehicles

Make Model Year Color State License Number

Other Information

Do you own or Plan to Purchase a Waterbed? (Requires owner approval and waterbed insurance.)

Yes No

Emergency Contact who does not reside with you

Contingencies This application cannot be processed until contingencies are agreed to or removed.

I/We represent that the premises shall not be used for any illegal or restricted purpose(s) and certify that the above information is true and complete to the best of my/our knowledge.

I/We hereby authorize the person or firm to whom this application is made to investigate the references herein listed or statements or other data obtained from me or from any other person pertaining to my credit and financial responsibility.

Signature

Date

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What the Long and Foster Rental Application Form Is

The Long and Foster Rental Application Form is a standardized tenant application used by property managers and leasing professionals associated with Long & Foster to collect applicant identification, rental and employment histories, income verification, references, and explicit consent for credit and background screening. The form documents authorization for consumer reports and captures signature intent; when executed electronically it must meet ESIGN and applicable state e-signature requirements to be treated as the legal equivalent of a paper submission.

Why a Standardized Application Matters for Leasing

Using the Long and Foster Rental Application Form standardizes applicant data, reduces processing delays, and documents consent for credit and background checks. A clear, complete application minimizes screening errors and supports consistent, defensible leasing decisions.

Why a Standardized Application Matters for Leasing

Who Completes and Relies on This Form

Property managers, leasing agents, tenant screening vendors, and prospective tenants use this form to collect and verify applicant information for leasing decisions.

  • Property Managers: Centralize applications, track applicant status, and compare candidates consistently.
  • Leasing Agents: Distribute digital forms, collect signatures, and coordinate background checks efficiently.
  • Prospective Tenants: Provide identity, employment, and rental history for screening and lease consideration.

Completed and signed applications provide the factual record for screening determinations, lease offers, or denials and support later dispute resolution or compliance reviews.

Representative Roles that Interact with the Form

Property Manager

Property managers complete and review Long and Foster Rental Application Forms to verify applicant eligibility, coordinate credit and background checks, and document selection rationale. They retain signed applications as part of tenant files for compliance and to support decisions in discrimination or security deposit disputes.

Prospective Tenant

Prospective tenants provide accurate personal, financial, and rental history information, including income verification and references. They must sign screening authorizations and supply identification; incomplete or inconsistent data can delay processing or result in denial.

Core Sections to Include on a Professional Rental Application

A complete Long and Foster Rental Application Form groups applicant facts, screening consents, and signature fields to support efficient evaluation and defensible tenant selection.

Applicant Details

Collect full legal name, date of birth, Social Security number or TIN, contact information, and current address. Accurate identification supports background checks and prevents mismatches during verification.

Rental History

Document previous landlords, tenancy dates, rent amounts, reasons for leaving, and consent to contact references. This history informs risk assessment and lease eligibility.

Income & Employment

Require employer name, position, supervisor contact, monthly income, and recent pay stubs or bank statements. Verifying income ensures applicants meet rental criteria.

Screening Authorization

Include explicit consent for credit, criminal background, and eviction checks along with a clear disclosure of consumer rights where required.

References

Request personal and professional references with contact details and document verification attempts and replies to support the screening record.

Signature Block

Provide signature fields for applicant and co-signer, printed name, and date. Include electronic signature instructions and a checkbox confirming intent to sign electronically.

Key Data Elements Collected on the Form

Full Legal Name: Exact name from government ID
Date of Birth: MM/DD/YYYY format required
SSN or TIN: Full number for screening and tax
Current Address: Street, city, state, ZIP
Income Verification: Pay stubs or employer letter
Signature and Date: Handwritten or electronic signature

How to Complete and Submit the Rental Application

Follow these sequential steps to gather documents, complete the form accurately, authorize screening, and submit to the leasing team.

  • 01
    Prepare Documents: Gather ID, pay stubs, and references.
  • 02
    Complete Fields: Enter required data and check for accuracy.
  • 03
    Consent Screening: Sign authorization for credit and background checks.
  • 04
    Submit Application: Send via secure portal or deliver to agent.

What Happens After You Submit an Applied Form

A typical routing sequence shows receipt, screening, review, and communication of the decision; timelines vary by vendor and volume.

  • Receive Submission: Agent or portal logs application receipt and timestamp.
  • Run Screening: Credit and background checks executed by vendors.
  • Evaluate Results: Manager reviews reports and references against criteria.
  • Respond Applicant: Approval, conditional approval, or denial communicated in writing.

Typical Online Workflow Settings for the Application

Configure form fields, signature flow, screening triggers, and retention settings to match your leasing process and compliance obligations.

Field Configuration
Applicant Email Required for eSign link delivery
Signature Field Required; date auto-populated
Background Check Trigger on submit; vendor API call
Document Retention Store signed PDF for minimum 7 years

Technical and Integration Considerations

Platform considerations for collecting and storing signed rental applications.

  • File Formats: PDF and Word DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS code, or MFA options

eSignature Vendor Pricing and Feature Snapshot

Comparison of common eSignature vendor pricing and feature availability relevant to rental application workflows, with signNow presented first for vendor-level reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Key Milestones from Application to Lease

A sequential view of the principal milestones and what to expect at each stage during processing and decisioning.

01

Submission Received

Application logged with timestamp and initial completeness check.

02

Screening Complete

Credit, criminal, and eviction reports returned and attached.

03

Decision Made

Manager issues approval, conditional approval, or denial.

04

Lease Execution

Approved applicants sign lease and remit deposit as required.

Typical Timelines and Expected Turnarounds

Common timeframes associated with screening and application decisions; actual times vary by vendor and volume.

Background Check Turnaround:

24–72 hours typical for credit and eviction reports

Application Decision:

3–7 business days depending on verification needs

Deposit Payment Deadline:

Often due within 24–72 hours after approval

Lease Start Date:

As agreed in lease; coordinate move-in logistics

Record Retention Start:

Retention clock begins on lease execution date

Practical Tips for Accurate, Efficient Application Processing

Adopt these practices to reduce processing time, lower error rates, and maintain compliance when handling rental applications.

Validate Identity Early
Confirm full legal name and date of birth against a government ID during intake to prevent mismatches in credit and background checks; early validation reduces delays and incorrect denials.
Standardize Supporting Docs
Require a consistent set of documents (two pay stubs, photo ID, landlord reference) and specify acceptable formats to speed verification and avoid repeated requests to applicants.
Use Clear Screening Consent
Present plain-language screening authorization and disclosure text to satisfy ESIGN consent and minimize consumer disputes about authorization for reports.
Log and Timestamp Actions
Record each verification step, who ran it, and when; detailed logs support compliance reviews and defend against discrimination or wrongful denial claims.

Common Errors That Slow or Prevent Approval

  • Incomplete SSN or TIN entries block credit and tax-related verification and may trigger backup withholding or incomplete reports.
  • Mismatched names or dates of birth between ID and application cause failed identity matches and delay checks.
  • Missing screening consent or unclear authorization language prevents vendors from returning consumer reports in compliance with consumer protection rules.
  • Failure to attach required income documentation leads to conditional approvals or denials pending additional verification.

Consequences of Incorrect or Noncompliant Applications

Application Denial: Missing or false information often results in denial
Delays: Incomplete records extend processing time
Legal Exposure: Fair Housing violations risk civil damages
Data Breach Risk: Improper handling of SSNs increases liability
Regulatory Fines: Consumer reporting errors can trigger penalties
Reputational Harm: Repeated mistakes damage landlord credibility

Real-World Examples of Digital Application Use

Two practical examples show how digital forms and eSignatures reduce cycle time and support compliance in property management operations.

Martin Properties — Tim Martin, Founder

Martin Properties moved to online applications to eliminate in-person paperwork and speed approvals.

  • The team processes documents remotely and maintains audit logs.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently," illustrating improved turnaround for leasing operations.

Optica Ventures — Brian Fitzgibbons, COO

Optica Ventures standardized tenant intake across multiple properties to reduce variability in screening.

  • Standard templates ensured consistent data capture.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers," which highlights user adoption and fewer data errors during intake.

Frequently Asked Questions About the Rental Application

Answers to common questions about e-signing, notarization, data handling, record retention, and correcting submitted rental applications.


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