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Minnesota Certificate of Assumed Name Renewal

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MINNESOTA SECRETARY OF STATE
Certificate of Assumed Name Renewal

Read the instructions before completing this form.

The following information pertains to a certificate of Assumed Name that was filed with the Office of the Secretary of State on the date listed in item #2. This certificate will expire if this renewal form is not completed and returned to our office by the expiration date listed in item #3. The filing fee for the Renewal is $25 which will renew the registration for 10 years. Please remember that this document must be signed by the current nameholder.

CURRENT INFORMATION ON FILE:
INFORMATION YOU WISH TO CHANGE:

1. Assumed Name

Assumed Name

2. Date of Original Filing

Current information change

3. Current Expiration Date

10 Year Extension

4. Business Address

Business address (must be a full street address)

5. Nameholder(s) and Address(es)

Nameholder(s) and Address(es) (If any changes are being made to the nameholder(s) and/or their address(es), please be sure to list ALL of the current nameholders and their full street addresses in this box.)

Attach additional sheets if necessary

I certify that I am authorized to execute this renewal and I further certify that I understand that by signing it I am subject to the penalties of perjury as set forth in section 609.48 as if I had signed this document under oath.

6. Signature of current Nameholder (Most current nameholder must sign)

(Most current nameholder must sign)

Date

Instructions

PLEASE TYPE OR PRINT LEGIBLY IN BLACK INK.

1. Review the information currently on file with the Secretary of State's office. This information is found on the left side of the form.

2. If the information on file with our office is current, the nameholder must sign the document and submit the renewal along with the $25 filing fee in the enclosed envelope.

3. If the information on the left side of the form is no longer current, please fill in the current information in the box to the right of the item that you are changing.

4. If any changes are made to item #5, please remember to fill in the name and full street address of all persons conducting business under this assumed name. Note: If the business owner is a corporation or other business entity you must give the legal business name and the legal registered office address or principal place of business, whatever is applicable.

5. The form must be signed by one of the most current nameholder(s).

6. We will notify you when your assumed name renewal has been accepted. If the right side of the form has been filled in, you must publish the changes in the legal notices of a qualified legal newspaper for two consecutive issues, in the county in which the business has its principal or registered office. The newspaper will then send back to you an affidavit of publication, with the newspaper ad attached. The affidavit does not need to be sent to our office. Failure to publish the changes may render them invalid.

7. State the name and telephone number of a person who can be contacted about the form.

8. The penalty for doing business without filing this renewal is a $250.00 fee payable to any opposing party in any legal contest.

9. Filing Fee is $25.00 Payable to the MN Secretary of State.

FILE IN-PERSON OR MAIL TO:

Minnesota Secretary of State - Business Services

Retirement Systems of Minnesota Building

60 Empire Drive, Suite 100

St Paul, MN 55103

(Staffed 8:00 - 4:00, Monday - Friday, excluding holidays)

To obtain a copy of a form you can go to our web site at www.sos.state.mn.us, or contact us between 9:00am to 4:00pm, Monday through Friday at (651) 296-2803 or toll free 1-877-551-6767.

All of the information on this form is public. Minnesota law requires certain information to be provided for this type of filing. If that information is not included, your document may be returned unfiled. This document can be made available in alternative formats, such as large print, Braille or audio tape, by calling (651)296-2803/voice. For a TTY/TTD (deaf and hard of hearing) communication, contact the Minnesota Relay Service at 1-800-627-3529 and ask them to place a call to (651)296-2803. The Secretary of State's Office does not discriminate on the basis of race, creed, color, sex, sexual orientation, national origin, age, marital status, disability, religion, reliance on public assistance or political opinions or affiliations in employment or the provision of service.

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What the Minnesota Certificate of Assumed Name Renewal Is

The Minnesota Certificate of Assumed Name Renewal is the official filing used to renew an existing assumed name (doing business as) registration for sole proprietors, partnerships, and entities operating under a trade name in Minnesota. The renewal updates the public record with the Minnesota Secretary of State and ensures continued legal recognition of the assumed name for business transactions, banking, and contracts. Renewals prevent name conflicts and help maintain compliance with state requirements; failing to renew can affect ability to open accounts or enforce contracts under the assumed name.

Why Renewing Matters for Your Business Identity

Renewing a Minnesota Certificate of Assumed Name maintains your public business identity, preserves legal rights to use the trade name, and supports banking and contracting under that name. It reduces risks of name disputes and demonstrates compliance with state registration requirements.

Why Renewing Matters for Your Business Identity

Who Typically Files a Renewal

Common users include sole proprietors, small business owners, general partnerships, and branches of domestic businesses operating under a trade name in Minnesota.

  • Sole proprietors and partnerships using a trade name for sales, invoicing, or marketing.
  • LLC or corporation branches that operate publicly under an assumed name.
  • Banks and vendors often require current assumed name registration to open accounts.

Renewing keeps the assumed name active and visible to customers and regulators through the Minnesota Secretary of State public records.

Core Elements Included on a Professional Renewal Filing

A complete Minnesota Certificate of Assumed Name Renewal includes identification of the assumed name, registrant details, renewal term, signatures, notarization when required, and submission proof to the Secretary of State.

Assumed Name

Provide the exact trade name being renewed, matching the original registration spelling, punctuation, and capitalization to prevent conflicts or rejection by the Secretary of State.

Registrant

List the legal name of the individual or business entity that owns the assumed name, including organizational identifiers such as LLC or Inc., and the primary business address.

Renewal Term

State the requested renewal period or expiration date in MM/DD/YYYY format; this determines how long the assumed name remains active in public records.

Signatures

Provide authorized signature(s) and printed names; if an agent signs, include evidence of authority or an attached power of attorney as required by state rules.

Notary

Include notary acknowledgment when the form or county requires notarization; verify Minnesota Secretary of State instructions for current notarization requirements and RON acceptance.

Filing Proof

Keep copies of the filed form, payment receipt, and any confirmation from the Secretary of State to demonstrate compliance and for record retention.

Step-by-Step: Preparing and Submitting a Renewal

Follow these sequential steps to prepare, sign, and submit a Minnesota Certificate of Assumed Name Renewal accurately and on time.

  • 01
    Prepare Form: Obtain current renewal form from Secretary of State.
  • 02
    Complete Fields: Fill each required field exactly as instructed.
  • 03
    Sign & Notarize: Sign; notarize if Minnesota rules or county require.
  • 04
    File & Keep Copies: Submit with fee and retain confirmation and copies.

How to Customize an Online Renewal Workflow

Configure an online renewal workflow to collect signatures, attach evidence, and route the Minnesota Certificate of Assumed Name Renewal for authorized approval.

Field Configuration
Upload PDF or Word templates accepted; use flattened PDF for consistency.
Automatic Fields Enable Magic fields to detect names and dates automatically.
Signer Auth Choose email link, SMS code, or KBA for higher assurance.
Notifications Send confirmations to registrant and administrator after filing.

Where to File and How Routing Works

This outline explains where to file the Minnesota Certificate of Assumed Name Renewal and how document routing proceeds through state and third-party channels.

  • State Filing: Submit to Minnesota Secretary of State Online or by mail.
  • County Requirements: Confirm county-level publication or additional notices if applicable.
  • Keep Proof: Save filing receipts and confirmation numbers.
  • Third Parties: Provide copies to banks and vendors as needed.

Digital Signing and eSubmission Considerations

Use an eSignature platform that supports PDF/Word uploads, email or SMS signer delivery, and secure storage compliant with U.S. laws.

  • Formats: PDF, DOCX, and HTML supported.
  • Integrations: Connects to Google Workspace, NetSuite, Salesforce.
  • Security: TLS and AES-256 encryption in transit and at rest.

Required Information and Data Elements at a Glance

Assumed Name: Exact trade name as registered.
Owner Name: Legal entity or individual owner name.
Business Address: Street, city, state, ZIP required.
Effective Date: MM/DD/YYYY format for renewal term.
Signature: Authorized signature and printed name.
Filing Fee: Payment method and receipt confirmation.

Common Preparation Mistakes to Avoid

  • Using a different spelling or punctuation than the original filing leads to processing delays or rejection by the Secretary of State.
  • Failing to include the correct legal registrant name (including LLC/Inc. suffix) can prevent matching with existing records and cause rejection.
  • Submitting without the required fee or using an unsupported payment method frequently leads to return or delayed filing confirmation.
  • Neglecting to retain filing receipts and confirmation numbers can make it difficult to prove compliance if a dispute arises.

Penalties and Risks from Incorrect or Missed Renewals

Registration Lapse: Loss of name rights.
Banking Issues: Accounts frozen or denied.
Contract Enforceability: Naming disputes affect contracts.
Fines: Late fees or state penalties.
Re-filing Cost: Additional filing and administrative fees.
Third-Party Rejection: Vendors may refuse service.

Real-World Examples of Renewals in Practice

Real-world examples show how renewal preserves business continuity, banking relationships, and compliance across small and enterprise organizations.

Local Retailer

A Minneapolis retailer renewed its assumed name to continue operating under a long-standing brand recognized by customers and vendors.

  • Renewal preserved bank accounts and supplier terms.
  • Because the owner filed online with accurate registrant information and retained the confirmation receipt, the store avoided interruptions to card processing and maintained favorable supplier relationships without legal disputes thereby

Regional Clinic

A regional healthcare clinic renewed its assumed name while updating HIPAA contact details and business associate agreements to reflect administrative changes.

  • Renewal aligned public records with billing identity.
  • The clinic avoided claims denials and payer confusion by combining renewal with accurate billing provider names and preserved six years of documentation for compliance and audits.

Who May Legally Sign the Renewal

Owner

The registrant or business owner typically has authority to sign the Minnesota Certificate of Assumed Name Renewal. For corporations, an officer with signing authority should sign; include title and, if filing by agent, attach a corporate resolution or power of attorney authorizing the action.

Authorized Agent

An authorized agent may sign on behalf of the registrant when provided with written evidence of authority, such as a signed power of attorney or corporate resolution; attach that documentation to avoid questions about validity during processing or later disputes.

Renewal vs New Registration: Quick Comparison

Quick comparison between renewing an existing assumed name and filing a new assumed name registration to clarify requirements and outcomes.

Criteria Assumed Name Renewal New Registration
Filing Purpose extend existing registration establish new trade name
Notarization may be required required at filing
Fee typically lower standard filing fee applies
Publication usually no may require publication
Processing Time shorter for online renewals longer for new registrations

Filing Timelines and What to Expect

Timing varies by filing method and state office workload; online renewal commonly reduces processing time versus paper submissions.

Online Filing:

Often processed faster than mail; immediate confirmation in some systems.

Mail Filing:

Allow additional time for postal delivery and manual entry.

Fee Processing:

Payment must clear for filing to be accepted.

Confirmation:

Keep confirmation numbers and receipts for records.

Expedited Options:

Some states offer expedited processing for an extra fee.

eSignature Provider Pricing to Support Renewal Workflows

Pricing comparison of common eSignature providers to consider when handling digital renewal workflows for the Minnesota Certificate of Assumed Name Renewal.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies Varies Varies Varies
Bulk Send Available Available Available Available Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Renewing an Assumed Name

Answers to common questions about renewing an assumed name in Minnesota, including filing method, required evidence, notarization, and retention practices.


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