CITY OF BILLINGS
CITY OF BILLINGS VISION STATEMENT:
“THE MAGIC CITY – A VIBRANT, WELCOMING PLACE WHERE
PEOPLE FLOURISH AND BUSINESS THRIVES.”
AGENDA
COUNCIL CHAMBERS
November 23, 2009
6:30 P.M.
CALL TO ORDER – Mayor Tussing
PLEDGE OF ALLEGIANCE – Mayor Tussing
INVOCATION – Councilmember Astle
ROLL CALL
MINUTES: November 9, 2009
COURTESIES
PROCLAMATIONS
ADMINISTRATOR REPORTS - TINA VOLEK
PUBLIC COMMENT on “NON-PUBLIC HEARING” Agenda Items: #1, 2, and 3 ONLY.
Speaker sign-in required. (Comments offered here are limited to 1 minute per speaker.
Please sign up on the clipboard located at the podium. Comment on items listed as public hearing
items will be heard ONLY during the designated public hearing time for each respective item.)
(NOTE: For Items not on this agenda, public comment will be taken at the end of the agenda.
Please sign up on the clipboard located at the back of the room.)
1.
CONSENT AGENDA
A.
Mayor Tussing recommends that Council confirm the following appointments:
Name
Board/Commission
Term
Begins
Ends
1. No Applications
Human Relations Commission
11/23/09
12/31/10
2. No Applications
Human Relations Commission
11/23/09
12/31/10
1. Unexpired term of N. Gregory Kohn.
2. Unexpired term of Everall Fox
B.
Change Order #1 for engineering services for the Airport Terminal Building
1
B.
Change Order #1 for engineering services for the Airport Terminal Building
Emergency Electrical Generator Replacement Project; CTA Architects Engineers,
$16,350.
C.
Lease agreement with Yellowstone County for 13 parking stalls at the Downtown
Transit Transfer Center, two-year term, $15,600 total revenue.
D.
Mutual Grant of Easements and Agreement with Aldonna Blain and the Estate of
Gerhart Blain for access to storm water detention pond and groundwater monitoring
well located at the landfill, at no cost to the City.
E.
Acceptance of quitclaim deed for a portion of Hesper Road and South 32nd Street
West from the Walter Estate, with no financial impact to the City.
F.
Acceptance of donation from the Breakfast Exchange Club of Billings to the Police
Department for purchase of Child ID Kits, $5,000.
G.
Approval and acceptance of U. S. Department of Homeland Security Grant for the
City of Billings Bomb Squad for training and the recalibration of two SABRE 4000
X-ray machines; $16,434.
H.
Approval of grant application to the U.S. Department of Housing and Urban
Development (HUD) for an Economic Development Incentive Grant for
environmental remediation and demolition of the former Naval Reserve Center
located at 721 N. 22nd Street; $475,000.
I.
Approval of re-submittal of grant application through the State Coal Board for
funding of the 25th Street Pedestrian Bridge over the Montana Rail Link tracks to
connect Montana Avenue in the historic district of downtown Billings with the
Minnesota Avenue Old Town Neighborhood District; $200,000.
J.
Resolution of Intent to create SID 1389, public improvements on Clubhouse Way
between Greenbriar Road and Cherry Hills Road, and set a public hearing for
December 14, 2009.
K.
Bills and Payroll:
1.
October 26, 2009
2.
October 30, 2009
REGULAR AGENDA:
2.
DOWNTOWN FACADE FUNDING. Authorization for the Downtown Billings
Partnership to award FY2010 Tax Increment Finance District Funds from Fund
203 to approve facade, sign/awning program projects in an amount not to exceed
$49,999 for a single project. Staff recommends approval. (Action: approval or
disapproval of staff recommendation.)
3.
DOWNTOWN LIBRARY FACILITY PROJECT OPTIONS. Approval of the Library Board
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3.
DOWNTOWN LIBRARY FACILITY PROJECT OPTIONS. Approval of the Library Board
of Trustees' recommendation to place the Gainan's project option on the March
2010 ballot as the least expensive of the three options. Staff recommends
approval. ( Action: approval or disapproval of staff recommendation.)
4.
PUBLIC COMMENT on Non-Agenda Items -- Speaker Sign-in required. (Restricted to
ONLY items not on this printed agenda; comments limited to 3 minutes per speaker. Please
sign up on the clipboard located at the back of the Council Chambers.)
COUNCIL INITIATIVES
ADJOURN
Additional information on any of these items is available in the City Clerk’s Office.
Reasonable accommodations will be made to enable individuals with disabilities to
attend this meeting. Please notify Cari Martin, City Clerk, at 657-8210.
3
Regular City Council Meeting
Date: 11/23/2009
TITLE: Boards & Commissions –Appointments
Consent : 1.A.
Wynnette Maddox, City Hall
PRESENTED BY: Administration
Department:
City Hall Administration
Information
PROBLEM/ISSUE STATEMENT
Confirmation of the appointments for Board and Commission positions that are vacant due to
resignations.
ALTERNATIVES ANALYZED
None.
FINANCIAL IMPACT
No financial impact involved.
RECOMMENDATION
Mayor Tussing recommends that Council confirm the following appointments:
Name
Board/Commission
Term
Begins
Ends
1.
No
Applications
Human Relations
Commission
11/23/09 12/31/10
2.
No
Applications
Human Relations
Commission
11/23/09 12/31/10
1. Unexpired term of N. Gregory Kohn
2. Unexpired term of Everall Fox.
APPROVED BY CITY ADMINISTRATOR
4
Regular City Council Meeting
Consent : 1.B.
Date: 11/23/2009
TITLE: Change Order One with CTA Architects Engineers, for the Architectural/Engineering
Services for the Emergency Electrical Generator Replacement Project
PRESENTED BY: Tom Binford
Department:
Aviation & Transit
Information
PROBLEM/ISSUE STATEMENT
The Airport Terminal Building Emergency Generator Replacement Project, included in the City's Capital
Improvement Program, will replace the existing emergency generator with a significantly larger generator
system capable of providing enough backup electricity to operate the whole Airport Terminal
Building. During the system design stage, the Airport directed CTA to evaluate three additional items: (1)
Cost savings associated with "Peak Shaving," (2) Alternate generator building locations, and (3) The
evaluation of the specifications for an alternative generator system that was not included in the original
design specifications. These items were not part of the original scope of work on this project and CTA is
requesting additional fees for providing these additional services. These items are discussed in greater
detail as follows:
A "peak shaving" study was implemented to determine if the Airport would realize a significant
electrical cost savings by using the new generators to provide power to the Terminal Building during
peak electrical demand times when the costs per kilowatt hour is several times greater than the rate
during normal electrical usage. CTA's study compared the costs of the implementation and
maintenance of the generators against the reduction of electric utility costs for several different sizes
of generator sets and found that the Terminal Building's electrical load profile is too flat for peak
shaving to provide any significant savings.
The original site of the generator building was anticipated to be located on the air carrier parking
ramp on the north side of the Terminal Building. However, the most efficient/cost effective electrical
backup system utilizes three smaller generators as opposed to one or two larger ones. The extra
room needed for the third generator made the building's size too large to be located on the air carrier
ramp. Subsequently, locations on the east and west ends of the Terminal Building were studied and
a site on the east end of the Terminal was selected.
After the project specifications were released to prospective contractors, the Airport received a
request from another generator manufacturer, whose system uses a different control system than
what was specified, to be added as an approved equal to the bid specifications. After meeting with
this generator manufacturer's supplier, CTA spent additional time reviewing this system to ensure it
would fully meet the Airport's generator criteria. Based on this review, it was agreed that this system
would be added as an approved equal to be considered for this project. It should be noted that
adding this generator equipment as an approved equal increased the competition between the
generator suppliers, which is one of the contributing factors for the bids received being $150,000
below budget.
ALTERNATIVES ANALYZED
The Council may:
Approve Change Order One with CTA Architects Engineers; or
Not Approve Change Order One with CTA Architects Engineers, eliminating the opportunity to pay
CTA for work performed.
FINANCIAL IMPACT
The total cost of Change Order One is $16,350. The contract would increase from $56,680.36 to
5
The total cost of Change Order One is $16,350. The contract would increase from $56,680.36 to
$73,030.36. The total adjusted fee is 8.5% of the construction contract, which is below the 10-12%
normally expected for this type of project. The source of funding for this Change Order One is the Airport's
Passenger Facility Charge capital fund, which has budgeted funds available for the adjusted fees.
RECOMMENDATION
Staff recommends that the City Council approve Change Order One with CTA Architects Engineers
Services Contract in the amount of $16,350 for the architectural and engineering services provided for the
Airport Terminal Building Emergency Electrical Generator Replacement Project at Billings Logan
International Airport.
APPROVED BY CITY ADMINISTRATOR
6
Regular City Council Meeting
Consent : 1.C.
Date: 11/23/2009
TITLE: Downtown Transit Transfer Center Parking Space Lease with Yellowstone County
PRESENTED BY: Tom Binford
Department:
Aviation & Transit
Information
PROBLEM/ISSUE STATEMENT
While designing the Downtown Transit Transfer Center (DTTC), MET Transit had the opportunity
to construct a number of parking spaces for future use. Currently, MET Transit has no immediate need for
the parking spaces, so MET Transit is seeking to lease the parking spaces to generate additional
revenue to help offset the costs of operating the DTTC. With the start of the construction on the new
Federal Courthouse project, Yellowstone County has requested the opportunity to lease some of the
spaces until the County is able to accommodate its parking needs on another, County-owned property.
Subsequently, the County Commissioners have asked to lease thirteen (13) vehicle parking stalls, located
on the northwest side of the DTTC, on a net basis from the City of Billings MET Transit. The term of the
Lease shall be two (2) years. The Lease identifies that the lessee is responsible for maintaining the
leasehold, and includes the appropriate insurance coverage requirements and indemnification language.
Staff is currently examining various other alternatives for the remaining 13 spaces including a public
parking option.
ALTERNATIVES ANALYZED
The Council may:
Approve the Lease agreement with Yellowstone County for thirteen (13) parking stalls; or
Not approve the Lease agreement with Yellowstone County for thirteen (13) parking stalls.
FINANCIAL IMPACT
The Lease will generate $650.00 per month for a total of $15,600.00 over the two year term of the Lease.
This will be considered operating revenues for MET Transit.
RECOMMENDATION
Staff recommends that City Council approve the Lease and authorize the Mayor to execute the two-year
DTTC Parking Space Lease with Yellowstone County.
APPROVED BY CITY ADMINISTRATOR
Attachments
Link: Parking Lease
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9
10
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12
13
14
15
16
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19
Regular City Council Meeting
Date: 11/23/2009
TITLE: City-Blain Mutual Grant of Easements and Agreement
Consent : 1.D.
PRESENTED BY: David Mumford
Department:
Public Works
Information
PROBLEM/ISSUE STATEMENT
The City of Billings and the family of Gerhart Blain (Blain) have worked cooperatively over the past many
years. In 1996, the City needed to build a storm water detention pond to hold storm run-off from the
landfill. Gerhart and Aldonna Blain sold the City the land needed to build the detention pond (Parcel A).
Because the primary access to the Blain property (Parcel B and Parcel C) was across the parcel that was
sold to the City, an Access Easement was granted to Blain.
In 2006, the City permitted and developed an additional construction and demolition waste disposal area.
As part of that approval, the City was required to construct an additional storm water detention pond and a
groundwater monitoring well. Although the pond and the monitoring well are on landfill property, it is such
steep terrain that reasonable access can only be obtained by traveling across Blain property. Blain has
historically permitted the City access for this purpose and agreed to formalize that consent.
The Mutual Grant of Easements and Agreement will formalize these easements.
ALTERNATIVES ANALYZED
The City Council may:
Authorize the Mayor to sign the Mutual Grant of Easements and Agreement with Aldonna Blain and
the Estate of Gerhart Blain.
Not authorize the Mayor to sign the Mutual Grant of Easements and Agreement with Aldonna Blain
and the Estate of Gerhart Blain.
FINANCIAL IMPACT
There is no financial impact to the City of Billings.
RECOMMENDATION
Staff recommends that the City Council authorize the Mayor to sign the Mutual Grant of Easements and
Agreement with Aldonna Blain and the Estate of Gerhart Blain.
APPROVED BY CITY ADMINISTRATOR
Attachments
Link: City-Blain Mutual Grant of Easements and Agreement - ATTACHMENT A
Link: City-Blain Mutual Grant of Easements and Agreement - ATTACHMENT B
20
MUTUAL GRANT OF EASEMENTS AND AGREEMENT
The parties to this agreement are Aldonna Blain and the Estate of Gerhart Blain (“Blain”), as
easement grantors and easement grantees, as provided below, and City of Billings
(“Billings”), Montana, a municipal corporation, as easement grantor and easement grantee, as
provided below.
RECITALS
For purposes of clarity and to avoid ambiguity as to the intent of the parties to this
Agreement, the parties recite the factual circumstances giving rise to this instrument:
Blain granted fee to the lands described below as Parcel A to Billings to allow it to
construct a needed storm water detention pond, and Billings granted an easement over and
across Parcel A, to serve Blain’s properties described below as Parcel B.
With the consent and cooperation of Blain, Billings has enjoyed access over and
across Parcel B to service its monitoring well located near Parcel B. While the monitoring
well is located upon property belonging to Billings, it is of such steep terrain that reasonable
access can only be obtained by traveling across Blain’s property. Blain has historically
permitted this access by Billings for this purpose and agrees to formalize that consent in this
Mutual Grant of Easements.
As the storm water detention pond was constructed by Billings, Blain resumed access
to Blain property on a roadbed which was essentially on the same alignment as the roadbed
which Blain had utilized prior to granting Parcel A to the City. Billings has historically
permitted this access by Blain for this purpose and agrees to formalize that consent in the
Mutual Grant of Easements.
It is the best of the parties’ understanding that this roadbed, referred to herein as ‘the
Present Traveled Way‘, came into existence either as a service road for the Conoco pipeline
that traverses the Blain property, or may have come into existence, at least in part, as County
Road 132. However, the parties agree that the Present Traveled Way on Blain property is, and
has been for a period of time greater than forty (40) years, used by Blain as an aircraft
runway. The parties doubt that County Road 132 was ever located co-existent with the
runway and Billings makes no claim and by way of this instrument waives and abandons any
claim that the Present Traveled Way is or ever was a part of County Road 132.
Photographic evidence shows that in the mid-1960s the Yellowstone River encroached
southward into the area that is described herein as Parcel A and eliminated all traveled ways
across Parcel A and the Blain property. Thereafter, Stratton Road was constructed and
Stratton Road provided all public access to the west of Parcel A with only Blain traversing
Parcel A to have access to and from the Blain property for Blain family and aviation business
purposes.
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1
Further, County Road 132, as it is laid out on historical maps and aerial photographs,
appears to run across extremely steep terrain and traverses the active landfill operations of
Billings and therefore cannot provide reasonable access to Billings, as the road would be
nearly impossible to construct as laid out and would interfere with landfill operations. From
this practical standpoint, it is inferred that County Road 132, if and when constructed, was
positioned north of the landfill owned by Billings, but the exact location of County Road 132
is not known at this time.
Blain is willing to continue to provide access across parcel B in order that Billings
may conduct maintenance activities in a reasonable manner of its storm water detention pond
located adjacent to parcel B, which pond has been constructed in recent years and is
anticipated to require maintenance by dredging and the like over time.
A petition has been filed before the Yellowstone County Commissioners requesting
the County to abandon any roadway arising from the declaration of County Road 132 as that
roadway would or did traverse the City’s lands and other lands.
Both parties desire to formalize their friendly and cooperative historical agreements
and to make those agreements permanent in nature.
NOW, THEREFORE, IT IS AGREED:
That Blain does grant to Billings an easement over and across Parcel B as below
defined.
Easement on Parcel B as Servient Tenement:
The easement granted to Billings by Blain is a personal easement in gross to Billings,
as grantee, its employees, independent contractors, and the like, in order to allow the City to
maintain the existing monitoring well and storm detention pond on its land, to terminate at
such time as the City is no longer required to maintain both of these facilities.
The easement granted to Billings by Blain shall consist of a roadway easement for
ingress and egress located within the 300 foot strip which lies northerly of the south boundary
of Parcel B, which is the boundary between the City landfill and Blain property, and is
illustrated by Exhibit #1.
The road shall be constructed with a center line as determined by Blain with a road top
sufficient to provide access by standard motor vehicle to Billings’ monitoring well and storm
detention pond. Blain shall construct the road. Construction shall occur with cooperation
between Blain and Billings, consonant with the historical practices between the parties. Upon
construction of the roadway, Billings shall cease traveling upon the present route which
utilizes several thousand feet of the aircraft runway located on the Blain property.
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2
The scope of the easement shall be for motor vehicle and heavy equipment travel to
access the monitoring well and storm water detention pond presently located on Billings’
property near the Blain-Billings boundary, so that Billings may operate and maintain these
facilities as they from time to time require.
Billings shall have the right to maintain the road as it elects, as necessary from time to
time, to allow Billings to move heavy equipment to the storm water detention pond to
maintain, reconstruct, dredge, or otherwise service the storm water detention pond so as to
maintain it in compliance with the requirements imposed upon Billings.
Blain shall retain the right to reasonably relocate the road if required to do so by
natural events such as hillside slippage or river flooding and to accommodate the future
development, if any, of the Blain property. Such relocation shall occur in a reasonable manner
so as to continue to provide reasonable access for Billings under this easement.
Blain, their successors or assigns, shall be entitled to use the roadway for all purposes,
but such use of the roadway by Blain shall not impose an unreasonable interference with
Billings’ use of the road. Nor shall Billings’ use of the road impose an unreasonable
interference with Blain’s use of the road.
In addition, Billings shall have the right to use the roadway and to traverse Parcel B
off the roadway in a reasonable manner in order to maintain the fence along the northern
boundary of Billings’ property and the southern boundary of Parcel B. When conducting
operations off the roadway, Billings shall act in a reasonable manner so as to minimize the
damage to the surface of the land and shall restore any damage to the surface caused by the
fencing activity so as to prevent the establishment of noxious weeds on Parcel B. In
conducting fencing, Billings shall not traverse landscaped areas which serve the residents
presently on Parcel B or any residences constructed in the future on Parcel B.
Easement on Parcel A as Servient Tenement:
Billings granted an access easement to Blain on or about July 8, 1996, over and across
Parcel A, which was filed under Document No. 1840273. The parties have reviewed this
easement and determined the writing does not adequately express the intent of the parties.
Accordingly, Billings grants to Blain an amendment to this easement as set forth below:
The easement shall be construed to serve the lands owned by Blain at the time of the grant
(described as Parcel B below) and those lands described as Parcel C and the Meadowlark
Mobile Home Court formerly known as Blain Mobile Home Court, according to the existing
roadways presently in use. The easement shall include the right to construct utilities, over and
across Parcel A to serve Parcel B and C , provided that such construction is conducted in a
manner so as to not impair the functionality of the storm water detention pond constructed on
Parcel A by Billings. Utilities shall be deemed to include gas, sewer, electric, telephone, fiber
optic, and such other services as are or come into common use to serve improved properties.
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In the event that it is advisable, in light of Billings’ need to maintain the integrity of
the storm water detention pond, the placing of utilities upon Parcel A shall be located outside
the 25 foot wide corridor described in the 1996 easement, the parties shall select a location for
the utilities upon Parcel A.
Lands Burdened by and Served by the Easements Granted Herein:
Parcel A:
Lot 1, of Jellison Road Detention Pond Subdivision, located in Section 30, Township
1 South, Range 26 East, Yellowstone County, Montana, according to the official plat
on file in the office of the Clerk and Recorder of said County, under Document
#1840272.
Parcel B:
The lands held by Aldonna Blain and Gerhart Blain or Blain Mobile Home Court, Inc.
at the time of the 1996 easement granted by Billings, more particularly described as
these lands within Township 1 South, Range 26 East, P.M.M., Yellowstone County,
Montana:
Section 19: South 1/2 SE1/4, lots 8 9 10, and 11;
Section 20: lot 8, S1/2SW1/4;
Section 29: Tracts 2 and 3, Certificate of Survey 796
Sections 20 and 29: Tracts 1 through 6, Certificate of Survey 926; and
Certificate of Survey 990;
Section 30: NE1/4 and Lots 2 and 4; EXCEPTING therefrom, Certificate of
Survey 1098 Amended; and Jellison Road Detention Pond Subdivision, and a
portion of Lot 5, more particularly described as follows: Beginning at a point
on the westerly boundary of said Lot 5, which point is 372.7 feet northerly
from the southwest corner of said Lot 5; Thence North 57º 24’ East a distance
of 1,290 feet; Thence North 50º14’ East a distance of 307.3 feet to the easterly
boundary of said Lot 5; Thence Northerly along the said easterly boundary a
distance of 45.7 feet to the northeast corner of said Lot 5; Thence Westerly
along the northerly boundary of Lot 5, a distance of 1,320 feet to the northwest
corner of said Lot 5; Thence Southerly along the westerly boundary of said Lot
5 a distance of 947.3 feet to the point of beginning.
Parcel C:
Township 1 South, Range 25 East:
Section 25: Lot 6, East half of Lot 5, E1/2SW1/4SE1/4, SE1/4SE1/4;
Section 36:That part of the East half NW1/4NE1/4 and fractional
W1/2NW1/4NE1/4 lying south of the center line of the county road.;
Township 1 South, Range 26 East; Section 30: Lots 3, 7, 8, 9 and Lot 6.
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The easements herein shall run with the land benefited as above described and be
binding upon the heirs, successors, and assignees of the grantors and the grantees, except, the
easement burdening Parcel B shall be personal to Billings and shall exist so long as requires
the easement to serve the purposes above described and shall not be construed as a general
easement to the public for any purpose.
Dated: __________________
THIS EASEMENT is hereby accepted pursuant to City Council approval on
_________________________, 2009.
CITY OF BILLINGS, a Montana
Municipal Corporation
By: ___________________________
RON TUSSING, MAYOR
ATTEST:
____________________________
CARI MARTIN, City Clerk
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5
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day
and year first above written.
CITY:
CITY OF BILLINGS, a Montana
Municipal Corporation
By: _____________________________________
RON TUSSING, Mayor
ATTEST:
By:
CARI MARTIN, City Clerk
STATE OF MONTANA)
: ss.
County of Yellowstone )
On this ______ day of _____________, 2008 before me, a Notary Public for the State of
Montana, personally appeared RON TUSSING and CARI MARTIN, known to me to be the Mayor
and City Clerk, respectively, of the City of Billings, Montana, and acknowledged to me that they
executed the foregoing instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my Notarial Seal the day
and year first above written.
___________________________ (Signature)
________________________ (Printed Name)
Notary Public for the State of Montana
Residing in Billings, Montana
My Commission Expires: ____________
(NOTARIAL SEAL)
Dated: _____________________
STATE OF MONTANA
County of Yellowstone
_____________________________________
Aldonna Blain, individually and as
Personal Representative of the Estate of
Gerhart Blain
)
: ss
)
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On this _____ day of ___________, 2009, before me a Notary Public for the State of
Montana, personally appeared ALDONNA BLAIN, individually and as Personal
Representative of the Estate of Gerhart Blain, known to me to be the person whose name is
subscribed to the within instrument and acknowledged to me that she executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my Notarial seal
the day and year first above written.
________________________ (Signature)
_____________________ (Printed Name)
Notary Public for the State of Montana
Residing at Billings, Montana
My Commission Expires: ____________
(NOTARIAL SEAL)
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This document is intended for informational
purposes only and is not guaranteed
to be accurate nor current.
CS 2894
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RA
Regular City Council Meeting
Date: 11/23/2009
TITLE: Quitclaim Deed for Hesper Road and South 32nd Street West
Consent : 1.E.
PRESENTED BY: David Mumford
Department:
Public Works
Information
PROBLEM/ISSUE STATEMENT
The Walter Estate, owner of property at South 32nd Street West and Hesper Road, is proposing to
quitclaim an existing 30-foot road easement along the property. Berry Y & V, the property owner of
Certificate of Survey 1712 located south of the Walter Estate property, is proposing to construct public
water and sanitary sewer in South 32nd Street West. Berry Y & V is going to propose to annex its property
to be served by water and sanitary sewer. It becomes necessary for the current road easements owned
by the Walter Estate to be quitclaimed to the city in order for city water and sanitary sewer to be located
within the road. Attached is a copy of the quitclaim deed with an exhibit attached to it.
ALTERNATIVES ANALYZED
The Council may:
• Accept the quitclaim deed of portions of Hesper Road and South 32nd Street West; or
• Not accept the quitclaim deed.
FINANCIAL IMPACT
There is no significant financial impact with acceptance of the quitclaim deed.
RECOMMENDATION
Staff recommends that Council accept the quitclaim deed for a portion of Hesper Road and South 32nd
Street West.
APPROVED BY CITY ADMINISTRATOR
Attachments
Link: Quitclaim Deed
29
30
31
32
33
Regular City Council Meeting
Consent : 1.F.
Date: 11/23/2009
TITLE: $5,000 Donation from Breakfast Exchange Club of Billings for Child ID Kits
PRESENTED BY: Rich St. John
Department:
Police
Information
PROBLEM/ISSUE STATEMENT
A $5,000 check was received from the Breakfast Exchange Club of Billings to purchase Child ID Kits for
the Crime Prevention Center (CPC). These Child ID Kits are handed out at various events such as
Farmers Market, Bike Rodeo, Health and Safety Fairs, neighborhood watch programs, daycare centers, or
requests from the Police website. The check has been deposited into the crime prevention donations
account. City Council is being asked to approve acceptance of the $5,000 donation from the Breakfast
Exchange Club of Billings for the purchase of Child ID Kits.
ALTERNATIVES ANALYZED
The City Council may:
Approve acceptance of the $5,000 donation check for the purchase of Child ID Kits; or
Not approve acceptace of the $5,000 donation check for the purchase of Child ID Kits.
FINANCIAL IMPACT
This donation will be used solely for the purchase of Child ID Kits.
RECOMMENDATION
City Council is being asked to approve acceptance of the $5,000 donation from the Breakfast Exchange
Club of Billings for the purchase of Child ID Kits.
APPROVED BY CITY ADMINISTRATOR
34
Regular City Council Meeting
Date: 11/23/2009
TITLE: 2009 Homeland Security Grant for Bomb Squad - $16,434
Consent : 1.G.
PRESENTED BY: Rich St. John
Department:
Police
Information
PROBLEM/ISSUE STATEMENT
The State of Montana has $16,434 available through the FY 09 U. S. Department of Homeland
Security Grant Program for the City of Billings Bomb Squad for training and for the recalibration of two
SABRE 4000 X-ray machines the City currently owns. The grant period is October 29, 2009, through June
30, 2011. Staff recommends City Council approve and accept this grant in the amount of $16,434 and
authorize the Mayor to sign the award letter. The award documents are on file in the City Clerk's Office.
ALTERNATIVES ANALYZED
The City Council may:
Approve the FY 09 U. S. Department of Homeland Security Grant for the Bomb Squad in the amount
of $16,434; or
Not approve the FY 09 U. S. Department of Homeland Security Grant for the Bomb Squad in the
amount of $16,434.
FINANCIAL IMPACT
There is no financial impact to the City as there is no City match required for this grant.
RECOMMENDATION
Staff recommends City Council approve and accept this grant in the amount of $16,434 and authorize the
Mayor to sign the award letter.
APPROVED BY CITY ADMINISTRATOR
35
Regular City Council Meeting
Consent : 1.H.
Date: 11/23/2009
TITLE: Accept Economic Development Incentive (EDI) Grant for Naval Reserve Center
Remediation and Demolition
PRESENTED BY: Bruce McCandless
Department:
City Hall Administration
Information
PROBLEM/ISSUE STATEMENT
The City of Billings requested that the Montana Congressional Delegation ask for federal funding for
remediating environmental contamination and for demolishing the former Naval Reserve Center, located
at 721 N. 22nd Street. The City leased the property to the Navy from 1946 until 2006. Over that time, the
Navy constructed four building pods that the Navy and Marine Reserves occupied, plus several
outbuildings. As with most buildings that were built in this era, this buildings are contaminated with
materials that contain asbestos, plus a small amount of lead and mold. The City requested that the Navy
demolish the buildings when it vacated the property but Navy representatives said it lacked the statutory
authority or funding to comply. The Congressional Delegation was able to secure a $475,000
appropriation under the Economic Development Incentive grant program, administered by the US Dept. of
Housing and Urban Development (HUD). The City needs to officially approve the grant application and its
receipt under standard conditions so that HUD can make the grant to the City and make funds available by
next spring for the building demolition.
ALTERNATIVES ANALYZED
The Council may:
Approve the application; or
Not approve the application.
FINANCIAL IMPACT
The maximum grant is $475,000 and the City may claim only what it spends on the project. There is no
match requirement. There will be small project administration costs to prepare specifications and to bid
the work and to monitor the in-progress work. Those costs can be recovered from the grant. The property
will be restored to pre-building conditions so that it can be used for North Park expansion, for a new
Emergency Communications Center or for other yet-to-be-determined uses.
RECOMMENDATION
Staff recommends that the City Council approve applying for and accepting a $475,000 Economic
Development Incentive grant from HUD for environmental remediation and for demolishing the former
Naval Reserve Center, located at 721 N. 22nd Street.
APPROVED BY CITY ADMINISTRATOR
Attachments
Link: NRC grant application
36
,r'È
Grant Application Package
GRA,T$'ÍS.GOVg
Opportunity Title:
Fiscaf Year 2009 Economic Development fnitiåtive-Spec
Offering Agency:
artment of Housinq and Urban
Deve
GFDA Number:
1"4.25r
CFDA Description:
Economic Development fnitiative-Special
Opportunity Number:
Project,
Nei
-2009-N-00
Competition lD:
Opportunity Open Date:
Opportunity Close Date:
Agency Contact:
09/22/20Lr
lIy KeIly
RESSIONAL GRANTS DIVISION
-mail : Ho.l-.Ly. A . KelJ-yGhud. gov
hone: 202-402-6324
This opportunity is only open to organizations, applicants who are submitting grant applications on behalf of a company, state, local or
tribal government, academia, or other type of organ¡zation.
* Appl¡cat¡on Filing Name:
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- You can save your application at any time by clicking the "Save" button at the top of your screen.
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such as the Project Narrative or a comb¡nation of both. "Mandatory Documents" are required for this application. "Optional Documents" can be used to provide additional
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