Establishing secure connection…Loading editor…Preparing document…

Notice of Lien Claim

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

NOTICE OF LIEN CLAIM—Corporation

(Colorado Revised Statute §38-22-109(10))

Prepared by, recording requested by
and return to:

Name:

Company:

Address:

City: State: Zip:

Phone:

Fax:

-----Above this Line for Official Use Only----------

Comes now, a as President of

corporation,

, and hereby provides notice of the following:

1. The above-mentioned corporation has performed labor, or supplied materials or laborers, for the purposes of improvements of property located at:

and is entitled to a lien thereby.

2. Said improvements were the result of a contract entered into between the corporation and

3. That the corporation hereby reserves the right to file a lien statement regarding said improvements within four months after completion of improvements or six months after the date of filing of this notice, whichever occurs first.

This the day of , 20

Attest:

STATE OF COLORADO

COUNTY OF

The foregoing instrument was acknowledged before me this day of , 20 by of officer or agent) of acknowledging) a corporation, on behalf of the corporation.

My Commission Expires:

Printed Name:

CO § 38-22-109(10)

Enter text✕
Prepare your document for signing right on this page
  • 01 Edit the text and complete the fields
  • 02 Click Sign Now and on the next screen add recipients and signature fields in SignNow
  • 03 Start your free trial to sign and send your doc
Sign Now

What a Notice of Lien Claim Is and when it's used

A Notice of Lien Claim is a formal written notice used to assert a legal interest in property when a party claims unpaid labor, materials, or services. Typically filed by contractors, subcontractors, suppliers, or lienholders, it preserves the claimant's right to record a lien under state lien statutes and may be a prerequisite to later recording a mechanic's or materialman's lien. The notice identifies parties, the property, the amount claimed, and dates of work or delivery. Serving or filing the notice within statutory timeframes is essential to maintain enforcement rights and avoid forfeiture.

Why filing a Notice of Lien Claim matters

A Notice of Lien Claim protects a claimant's ability to later record and enforce a lien by alerting property owners and preserving statutory timelines. It clarifies the amount owed and parties involved, reduces disputes, and often is a required predecessor under state lien laws.

Why filing a Notice of Lien Claim matters

Who typically prepares and receives a Notice of Lien Claim

Contractors, suppliers, subcontractors, property owners, and legal counsel commonly prepare or receive Notices of Lien Claim when payment disputes arise.

  • General contractors needing to preserve lien rights for unpaid work or subcontractor claims.
  • Subcontractors and suppliers who did not receive payment for delivered labor or materials.
  • Property owners and lenders who receive notice and must verify liens against title.

Step-by-step: preparing and filing a Notice of Lien Claim

Follow these steps to prepare, serve, and file a Notice of Lien Claim accurately to preserve your enforcement rights.

  • 01
    Identify Claim: Document parties, work dates, amounts, and property description.
  • 02
    Confirm Deadlines: Check state statute for notice and lien recording deadlines.
  • 03
    Prepare Notice: Complete required fields, attach invoices, and verify accuracy.
  • 04
    Serve and File: Serve owner per law and file with the proper recorder.

Essential components to include in a professional notice

Core elements to include in a professional Notice of Lien Claim so it meets statutory content and supports later enforcement actions.

Claimant

Identify the claimant precisely, including business legal name, entity type, contact information, and state of formation. Accurate identity prevents confusion and supports service and title searches if enforcement is necessary.

Property

Provide the property's full legal description, street address, and parcel or tax assessor number when available. Precise property identification ensures the notice binds the correct real property and aids county recorder processing.

Amount

List the exact amount owed, itemize unpaid invoices or retainage, and note if interest or collection costs are included. Clear accounting reduces grounds for dispute and simplifies lien enforcement.

Scope

Describe services rendered or materials supplied with dates and locations. Linking each item to invoices or change orders strengthens evidentiary support for the claimed lien amount.

Legal Basis

Cite the statutory or contract basis for the lien, such as the state mechanics' lien statute or payment bond claim. This frames entitlement and clarifies the legal remedy sought.

Service

State how the notice was served and list proof of service, including dates and method. Proper service as required by statute is often jurisdictional to lien validity.

Security, legal recognition, and record reliability

Electronic Validity: Recognized under ESIGN and UETA.
Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Audit Trail: Timestamps, IP addresses, action history.
HIPAA: BAA available for PHI protection.
21 CFR Part 11: Compliant workflows available for FDA records.
Access Controls: SSO, multi-factor authentication supported.

Process flow: from drafting to filing and enforcement

Overview of the typical process from preparing a notice to filing with the appropriate public office and serving recipients.

  • Prepare: Assemble claim documents, invoices, and property details.
  • Serve: Deliver per statute to owner and others.
  • File: Record with county recorder or clerk.
  • Enforce: Record lien, then pursue foreclosure if necessary.

Configuring an online workflow for notices

Configuring an online workflow reduces errors and ensures consistent notices are generated, signed, and routed for filing.

Field Configuration
Signer authentication Email link, SMS code, or KBA
Conditional fields Show fields when specific claim type selected
Template locking Prevent edits to statutory clauses
Auto-fill Import invoice totals and dates

Technical considerations for eSigning and eFiling

Basic technical requirements for eSigning and eFiling include reliable internet, modern browser support, and PDF output compatible with recorders.

  • File formats: PDF/A or PDF preferred
  • Integrations: County e-recording or cloud storage
  • Authentication: Email, SMS, or ID verification

Timing and statutory windows to watch

Key timing considerations for serving and recording Notices of Lien Claim; requirements vary by state and contract type.

Preliminary Notice Period:

Often required within 20–90 days depending on state.

Filing Deadline:

Statutory period to record lien typically 60–180 days.

Service Deadline:

Serve owner and lender per statute before filing.

Enforcement Window:

Foreclosure or suit deadlines vary; confirm state statute.

Release/Termination:

File lien release after payment or within statutory timeline.

Key milestones from notice preparation to enforcement

Sequential milestones from creating a notice through potential enforcement; track each stage to preserve priority and avoid dismissal.

01

Draft Notice

Compile claimant data, property description, and amount.

02

Proof of Service

Obtain signed proof showing how and when notice was served.

03

Record Notice

File with the county recorder or clerk to perfect lien.

04

Enforce Lien

Initiate foreclosure action or collection suit if unpaid.

Common preparation mistakes to avoid

  • Failing to verify owner or parcel leads to misdirected notice and potential rejection when the recorder cannot match the description.
  • Using informal or incomplete property descriptions that omit parcel numbers often triggers clerk rejection or requires correction filings.
  • Neglecting to serve required parties within statutory windows can forfeit lien priority even when the underlying debt is valid.
  • Submitting unsigned or improperly notarized notices where notarization is required creates procedural defects that undermine enforceability.

Consequences of incorrect or late notices

Missed Deadline: Loss of lien rights.
Incorrect Service: Lien invalidated.
Wrong Description: Title disputes and rejection.
Inflated Amount: Intentional penalties possible.
Improper Signatory: Challenge to authority.
Unrecorded Notice: Enforcement barred by statute.

Comparing eSignature vendor pricing and key features

Overview of starting prices and essential capabilities across common eSignature vendors; signNow is listed first in accordance with comparison guidelines.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap None 100 envelopes/user/year Varies Varies Varies

Real-world examples of digital notice workflows in practice

Organizations have used templated online notices and audit trails to reduce rejections and speed collection while preserving enforceability.

Martin Properties

Martin Properties used online notice workflows to prepare and serve lien notices without in-person meetings, improving turnaround for construction payment claims.

  • Reduced processing time and manual steps.
  • The company reported streamlined coordination between field teams and office staff, consistent documentation standards, and reliable proof of service that simplified subsequent enforcement actions when owners did not pay promptly.

BIS

BIS centralized claim preparation and used templated notices to ensure statutory content was complete before filing, reducing clerk rejections.

  • Template use cut review time and errors.
  • Standardized notices, attached invoices, and preserved audit trails resulted in clearer evidence for collection counsel and fewer procedural defects during lien enforcement proceedings.

Practical tips to improve accuracy and reduce risk

Follow these best practices to create legally sufficient notices, preserve priority, and avoid common recording or service errors.

Verify Ownership and Parcel Data
Before preparing the notice, confirm current owner and parcel identification through county records or title search to avoid misdirected notices and recording errors that could invalidate a claim.
Use Statutory Language and Formats
Draft notices to meet statutory content requirements exactly; many jurisdictions reject or require cure if mandatory elements are missing, so align wording and attachments with statute or sample forms.
Maintain Evidence and Invoices
Attach itemized invoices, change orders, delivery receipts, and signed work confirmations. Preserve originals and electronic backups; evidence supports amount claimed and helps overcome payment disputes in court.
Consult Counsel for Complex Claims
For large claims, multi-property projects, or lien priority disputes, get legal advice early; counsel can ensure procedural compliance and advise on bonding or alternative remedies to protect priority.

Common questions about Notices of Lien Claim

Answers to common questions about preparing, filing, and eSigning Notices of Lien Claim, including validity, service, and correcting errors.


Need help? Contact support

Explore Templates

Wisconsin Petition for Name Change Designation of Standby Guardian
be ready to get more
Join over 28 million airSlate SignNow users
Sign Now
Company
Forms
Pricing
Resources
Knowledge base
Other Products
© 2026 airSlate Inc. All rights reserved.