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Part 32 Contract Financing Acquisition

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Conditional Sales Agreement of Automobile between Individuals and Assumption of Outstanding Indebtedness

Agreement made on the between of , referred to herein as Buyer, and of , referred to herein as Seller.

Seller hereby sells and Buyer hereby purchases, on the terms and conditions set forth in this Agreement, the following Automobile, hereinafter called Vehicle, delivery and acceptance of which is acknowledged by Buyer:

• Year and model:

• No. of cylinders:

• Make or trade name:

• Body type (If truck, give tonnage):

• Model number or series:

• Vehicle Identification No.:

Title to the Vehicle shall not pass to Buyer until the indebtedness hereinafter described is paid and satisfied in full.

1. Seller is indebted to , hereinafter called Lender, under a certain promissory note dated , in the principal amount of $ (the Indebtedness), which is secured by a security interest from Seller to Lender. In consideration of the execution of this Agreement by Seller, Buyer agrees to assume and promises to pay the Indebtedness due and owing from Seller to Lender, such assumption having been agreed to between Seller and Buyer to be part of the consideration for the conveyance as stated above of the Automobile by Seller to Buyer.

2. Creation of Security Interest

For the purpose of securing payment of the obligation under this Agreement, Seller shall have a security interest pursuant to Article 9 of the Uniform Commercial Code of the State of , until such Indebtedness is fully paid.

3. Protection and Use of Vehicle

Buyer shall keep Vehicle free of all taxes, liens and encumbrances, and any sum that may be paid by Seller in release or discharge of the same shall be paid by Buyer on demand of Seller as an additional part of the obligation secured under this Agreement. Buyer shall not use Vehicle illegally, improperly or for hire. Buyer shall not, without Seller's express permission, permanently transfer or otherwise dispose of any interest in this contract or in Vehicle.

4. Damage or Destruction to Vehicle

No loss, damage or destruction of Vehicle, shall release Buyer from his obligation under this Agreement.

5. Registration, Licenses and Taxes

Buyer shall pay for and procure all necessary tags or licenses for Vehicle. Buyer shall pay and bear all federal, state, and local sales, use, excise, personal property, and other taxes and all governmental assessments, fees, and charges imposed on or in connection with the Vehicle.

6. Repair and Maintenance

Buyer shall keep and maintain the Vehicle in good operating condition and working order, and shall make all necessary repairs and replacements to said Vehicle.

7. Fines and Violations of Law

Buyer shall be liable for all fines, parking violations, and any fines imposed by any governmental authority upon the Vehicle or the driver which shall be paid by Buyer. Buyer shall hold Seller harmless from any and all fines, penalties, and forfeitures imposed on account of the operation of the Vehicle in violation of any law or ordinance, together with expenses incurred in connection with the same.

8. Insurance

A. Insurance shall be procured and maintained by Buyer for the Vehicle with insurance companies satisfactory to Seller. Policies are to include the interest of both Seller and Buyer and will provide limits of:

1. $ per person for bodily injury;

2. $ per accident for bodily injury;

3. $ property damage;

4. $ deductible collision; and

5. $ deductible fire and theft (comprehensive).

B. Buyer shall pay any deductible and any amounts not covered by insurance payments.

C. Buyer shall comply with all terms and conditions of the insurance policies. All claims (including claims for bodily injury, property damage, or vehicle damages) are to be reported immediately to both Seller and the insurance company.

9. Indemnification

Buyer shall defend, indemnify, and hold harmless Seller from and against any and all damages, loss, theft, or destruction of any Vehicle and against all losses, liabilities, damages, injuries, claims, demands, costs, and expenses of every kind and nature, including legal fees and disbursements arising out of and in connection with the use, condition, or operation of Vehicle. Buyer agrees to pay any and all costs of repossession together with reasonable attorney's fees and costs that grow out of any suit or suits commenced by Seller under this provision.

10. Operation of Vehicles

A. Buyer shall permit only licensed drivers to operate the Vehicle, and shall require them to operate the Vehicle with reasonable care and diligence.

B. Buyer shall not permit Vehicle to be used in violation of any federal, state, or municipal statutes, laws, ordinances, rules, or regulations, or contrary to the provision of any applicable insurance policy, and Buyer shall indemnify and hold Seller harmless from any and all fines, forfeitures, damages, or penalties resulting from violation of such laws, ordinances, rules, regulations, or any of them.

C. Buyer shall notify Seller immediately of any and all accidents involving Vehicle. Such notice shall be by telephone and in writing and shall include full details of the accident and the names and addresses of all parties and witnesses. Buyer shall keep Seller and the insurer fully informed of all claims, suits, or proceedings arising out of any accident involving Vehicle. Buyer shall forward to insurer and Seller a copy of every demand, notice, summons, or other process received in connection with any and all claims, suits, or other legal proceedings resulting from an accident involving Vehicle.

D. In no event shall the Vehicle be operated by any person under the influence of alcohol or narcotics. Seller shall have the right to cancel this Agreement and to demand that the person operating the Vehicle be forbidden to drive it.

11. Default and Termination

A. If Buyer fails to pay in full on the due date any payment due on the Indebtedness or defaults in the performance of any of the terms, conditions, or covenants contained in this Agreement, Seller shall have the right to take immediate possession of the Vehicle wherever found with or without process of law. Buyer authorizes Seller and his agents to enter on any premises where the Vehicle may be found for the purpose of repossessing the Vehicle, and waives any further interest in the Vehicle and any right of action arising out of such entry and repossession. Seller shall not be liable in damages for any termination pursuant to this paragraph and no termination of this Agreement by Seller or repossession of Vehicle shall in any way relieve Buyer of liability for any sum or sums due or to become due Seller or Lender under this Agreement, or for any damages which Seller shall have sustained as a result of any default by Buyer, including but not limited to the cost of repossession.

B. If upon the termination, cancellation, or breach of this Agreement, Buyer fails or refuses to return the Vehicle to Seller, upon demand by Seller, the failure or refusal to return the Vehicle may be considered as a conversion and treated as a theft of the Vehicle and Seller shall have the right to notify and request the police authorities to recover same as a stolen vehicle.

12. Disclaimer of Warranties

EXCEPT AS PROVIDED IN THIS PARAGRAPH, THERE ARE NO WARRANTIES THAT EXTEND BEYOND THE DESCRIPTION ON THE FACE OF THIS CONTRACT:

A. There is no implied warranty of merchantability, no implied warranty of fitness for a particular purpose, and no implied warranty otherwise extending beyond the description of Vehicle on the face of this contract.

B. No express warranties and no representations, promises, or statements have been made by Seller with respect to Vehicle unless endorsed on this Agreement.

13. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

14. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred

15. In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

The parties have executed this Agreement this the (date).

(Signature of Buyer)

(Signature of Seller)

Enter text✕

What the Part 32 Contract Financing Acquisition Is

The Part 32 Contract Financing Acquisition refers to federal contracting practices and forms used to request, document, and manage financing under FAR Part 32 (48 C.F.R. pt. 32). It covers types of contract financing such as progress payments, performance-based payments, and advance payments, and defines responsibilities for contracting officers, contractors, and financial administration to protect government funds and ensure contract performance.

Why Accurate Part 32 Documentation Matters

Clear, complete financing documentation reduces audit risk, speeds payment, and ensures compliance with FAR Part 32 and agency-specific guidance. Properly prepared records protect contractor eligibility, maintain cash flow, and provide an auditable trail for inspectors and contracting officers.

Why Accurate Part 32 Documentation Matters

Who Typically Prepares and Signs These Financing Documents

Multiple roles participate in Part 32 financing packets: contracting officers approve, contracting financial specialists review, and contractors submit requests and certifications.

  • Contracting Officers: Review and approve financing requests, ensure compliance with FAR clauses, and authorize disbursement.
  • Contractor Finance Teams: Prepare payment schedules, cost breakdowns, and certifications required by the contract.
  • Contract Administrators: Maintain records, respond to audits, and coordinate with agency financial personnel.

Clear role assignment and signature authority speeds processing and reduces the chance of missing or incorrect submissions.

Core Parts of a Professional Part 32 Financing Package

A complete financing submission follows a standard structure to support auditability and timely payment. Include financing type, legal certifications, cost detail, required clauses, signature blocks, and evidence of performance tied to payment milestones.

Financing Type

Specify progress payments, performance-based payments, advance payments, or interim financing and reference the applicable FAR clause.

Cost Breakdown

Provide labor, material, indirect costs, and allowable fee, with supporting schedules and calculations for requested amounts.

Certifications

Include contractor certifications required by FAR for entitlement to payment and statements attesting accuracy of costs.

Payment Schedule

Attach the milestone or percentage schedule that ties performance or costs to payment events.

Audit Trail

Maintain documents, supporting invoices, and a named point of contact for audit and reconciliation.

Signature Blocks

Include authorized signatory names, titles, dates, and any required notarization or witnessing instructions.

Security and Compliance Essentials for Electronic Submissions

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest.
Audit Trail: Comprehensive timestamped logs of signer actions and IP addresses.
Regulatory Standards: ESIGN and UETA compliance for legal validity.
Healthcare Options: HIPAA support available with a signed BAA.
Pharmaceutical/FDA: 21 CFR Part 11 controls available for regulated records.
Certifications: SOC 2 Type II and ISO 27001 available.

Stepwise Checklist to Complete a Part 32 Financing Submission

Complete the financing packet in order to reduce review cycles; attach supporting schedules and secure required approvals before submission.

  • 01
    Gather Contract Data: Collect contract number, clause references, and award documents before preparing the request.
  • 02
    Prepare Cost Schedules: Build detailed calculations and attach invoices or time reports as supporting evidence.
  • 03
    Obtain Internal Approval: Get signatures from authorized finance and program officials before routing to the contracting officer.
  • 04
    Submit and Track: Send to the contracting officer, confirm receipt, and record tracking numbers and dates for audit.

How Electronic Submission and Review Typically Flows

Electronic workflows can streamline routing, ensure field completeness, and create an auditable trail that contracting officers and auditors can review.

  • Upload Packet: Submit the main form and attachments as a single package in PDF or DOCX format.
  • Field Validation: Automatic checks flag missing contract numbers, amounts, or required attachments.
  • Routing: System routes to contract admin and the contracting officer for review and approval.
  • Completion Records: Signed records and audit trail are retained and made available to parties.

Configuring an Electronic Workflow for Part 32 Submissions

A consistent workflow reduces manual handoffs and ensures each role receives the correct authentication level and document view.

Field Configuration
Authentication Email link basic; SMS or KBA for higher assurance
Role Order Contractor → Finance reviewer → Contracting officer
Required Attachments Cost schedule | invoices | certifications
Retention Setting Set to retain signed packet for minimum retention period

Technical Considerations for eSubmission and eSigning

Verify platform support for required file formats, signer authentication, and audit logging before using it for federal financing submissions.

  • File Formats: PDF and DOCX are commonly accepted; ensure PDF/A compatibility if required.
  • Signer Authentication: Support email, SMS, KBA, or advanced methods for higher assurance.
  • Integrations: Connectors to contract management or ERP systems reduce manual entry.

Confirm the chosen vendor supports retention, audit trails, and export of signed records for agency audits and internal archives.

Key Deadlines and Timelines to Track

Timely submission and tracking are essential; agencies may have internal timeframes for review and payment. Record submission dates and expected action windows.

Submission Timing:

Submit per contract milestones or immediately after meeting performance criteria.

Agency Review Window:

Expect variable review times; large agencies may take several weeks for financial review.

Payment Processing:

Federal disbursement can take 15–45 days after approval depending on agency procedures.

Audit Retention:

Keep originals and signed copies per retention policy for potential audit.

Amendment Deadlines:

File changes before the next payment milestone to avoid reconciliation issues.

Milestone Timeline for a Typical Financing Request

A sequential milestone view clarifies who must act and when; record each milestone date to build an auditable timeline.

01

Prepare Request

Compile cost detail and certifications before submission to contracting officer.

02

Contracting Officer Review

CO validates compliance with FAR clauses and entitlement to payment.

03

Financial Approval

Agency finance completes funding determination and release authorization.

04

Disbursement

Funds are transmitted and reconciliation begins.

Common Pitfalls When Preparing Part 32 Financing Documentation

  • Missing or inconsistent contract numbers and clause citations cause routing delays and audit flags.
  • Insufficient supporting invoices or time records make amounts unallowable and lead to repayment demands.
  • Unauthorized signatories or absent approvals invalidate submissions and may trigger formal withholding.
  • Failing to retain an auditable record of the request prevents efficient response to post-payment audits.

Consequences of Errors or Noncompliance

Repayment Demand: Agency may require return of improper payments.
Administrative Sanctions: Withholding of future payments or contract suspension.
Financial Penalties: Fines or monetary adjustments may apply.
Contract Termination: Serious noncompliance can lead to termination.
Audit Findings: Negative audit reports affect future awards.
Reputational Harm: Contractor credibility with agencies can suffer.

eSignature Pricing and Feature Comparison for Part 32 Workflows

Compare core plan economics and entry-level feature availability to match agency-level compliance and volume needs. signNow appears first for comparison consistency.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Yes Yes No No

Common Questions About Part 32 Financing Submissions

Answers to frequent practical and compliance questions to help you prepare, submit, and retain Part 32 financing documents correctly.


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