Can this agreement be signed electronically?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and state UETA laws; ensure intent, consent, attribution, and retention are documented.

Is notarization required for validity?

Not usually required for a management agreement, but some states or specific provisions may call for notarized acknowledgements; check local law and recording requirements before execution.

Who may sign on behalf of an entity?

An authorized officer or manager with corporate authority should sign. Attach corporate resolution or power of attorney when an agent executes on behalf of an entity.

How are amendments handled?

Amendments should be in writing, signed by all parties, and dated; retain originals and update version history to prevent conflicting obligations.

How long must I retain signed agreements?

Retention depends on tax and industry rules: follow IRC §6501(a) for tax records (minimum 3 years) and 45 CFR §164.530(j) for HIPAA-related records (6 years) where applicable.

How can the agreement be revoked or terminated?

Follow the contract’s termination clause and notice requirements. Revocation may require written notice and settlement of outstanding obligations; consult counsel for disputes or contested terminations.

Electronic Signature
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Property Manager Agreement

Property Manager Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

What a Property Manager Agreement Is and When It Applies

A Property Manager Agreement is a contract where an owner appoints a manager to operate, maintain, and lease a residential or commercial property on the owner’s behalf. It defines authority, duties, compensation, reporting, and liability allocation so both parties understand responsibilities during the engagement term.

Why a Clear Property Manager Agreement Matters

A well-drafted agreement reduces disputes, clarifies who handles repairs and tenant relations, and protects owner and manager interests. It also documents compensation, termination rights, and insurance requirements that affect liability and tax treatment.

Who Typically Uses a Property Manager Agreement

Common users include property owners who delegate day-to-day operations and professional managers who need documented authority to act.

Independent landlords managing portfolios who need formal management terms and performance expectations.
Professional property management companies overseeing leasing, maintenance, accounting, and vendor relationships.
Real estate investors using third-party managers to preserve asset value and ensure regulatory compliance.

Parties should confirm roles and signatory authority before work begins to avoid disputes and compliance gaps.

Typical Signatories and Their Roles

Property Manager

Title: President or Authorized Manager. The manager signs to accept duties, indemnification terms, and accounting procedures; include corporate authority language if signing for a company.

Property Owner

Title: Owner, Investor, or Authorized Signer. The owner signs to delegate authority, specify compensation, and set insurance and termination provisions; show proof of ownership when requested.

Required Agreement Fields at a Glance

Parties: Full legal names of owner and manager

Property: Street address, unit numbers, city, state, ZIP

Term: Start date and termination conditions

Compensation: Fee structure and payment timing

Authority: Scope (leasing, repairs, eviction authority)

Signatures: Signed and dated by authorized parties

Step-by-Step: Completing the Property Manager Agreement

Follow these steps to fill, review, and execute the agreement so both parties have enforceable, auditable records.

01

Gather documents: Collect deed, insurance certificates, tenant leases
02

Enter parties: Type full legal names and contact details
03

Define scope: List duties, limits, and emergency authority
04

Sign and date: All authorized signers must sign and date

Customizing an Online Workflow for This Agreement

Configure fields, authentication, and routing to match internal approvals and audit requirements before sending for signature.

Field	Configuration
Template	Lock required fields and add conditional sections
Permissions	Assign editor and signer roles
Authentication	Use email or SMS code for signer ID
Reminders	Set automatic follow-ups and expiry

Where to Send and How to Store the Completed Agreement

Decide primary recipients and retention location before execution to ensure access, compliance, and financial reporting accuracy.

Owner Copy: Deliver signed copy to property owner for records and tax purposes
Manager Copy: Manager retains signed agreement to show delegated authority
Accounting: Provide agreement to accounting for fee setup and billing rules
Backup Storage: Store encrypted copies in secure cloud or corporate records system

Distributing and Signing the Agreement Electronically

Choose a signing platform that supports secure delivery, authentication, and an audit trail for the Property Manager Agreement.

File Formats: PDF or DOCX preserves layout and is widely supported
Integrations: Link to storage or accounting systems (Salesforce, NetSuite, Google Workspace)
Authentication: Email, SMS, or advanced ID checks for signer verification

Core Clauses Every Professional Property Manager Agreement Should Include

Incorporate these components to make duties, limits, compensation, and dispute procedures clear and enforceable for both parties.

Scope of Services

Define leasing, tenant screening, rent collection, maintenance, and vendor management responsibilities with measurable standards and limits.

Manager Authority

Specify the manager’s authority to sign leases, enter contracts, and spend on repairs within stated monetary limits and emergency rules.

Term and Termination

Set the agreement length, renewal rules, notice periods, and termination rights including cause and cure provisions.

Compensation

Detail management fees, leasing commissions, expense reimbursements, vendor markups, and payment timing and reporting requirements.

Insurance and Indemnity

Require liability and property insurance limits, name parties as additional insured as appropriate, and set indemnification scope.

Reporting and Accounting

Specify monthly or quarterly statements, bank account handling, audit rights, and retention of tenant security deposits.

Download Options and Supporting Documents to Attach

Provide signed copies in multiple formats and include key supporting documents so the agreement operates alongside proof of ownership and insurance.

Export Formats

Save final agreement as PDF for records and DOCX for editable internal copies; include an audit trail export with timestamps.

Version Control

Maintain a single signed master file and record version history for amendments and renewals to avoid conflicting copies.

Required Attachments

Attach deed or ownership proof, insurance certificates, tenant lease summaries, and vendor agreements as exhibits.

Delivery Receipts

Retain signed delivery confirmations and email notifications as evidence of distribution and receipt.

Common Mistakes to Avoid When Preparing the Agreement

Using vague authority language that fails to specify leasing, eviction, or repair thresholds leading to disputes and liability.
Omitting precise fee calculations or reimbursement rules, which can cause accounting errors and owner-manager conflicts.
Neglecting to attach proof of ownership, insurance, or tenant lease summaries required for operational authority.
Allowing unsigned amendments or verbal changes without documented, dated, and signed written modifications.

Risks and Consequences of an Incorrect or Incomplete Agreement

Contract Voidance: Improper signatures can weaken enforceability

Liability Exposure: Unclear indemnities increase litigation risk

Tax Issues: Incorrect reporting may trigger IRS penalties

Insurance Gaps: Missing insured parties void coverages

Tenant Disputes: Poor notice procedures invite complaints

Operational Delays: Absent authority causes service interruptions

eSignature Pricing Comparison for Executing Property Manager Agreements

Vendor pricing and feature availability vary; signNow is shown first per platform comparison conventions used here.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-World Examples of Using a Property Manager Agreement

Two brief examples show how teams use online agreements for speed, compliance, and consistent operations.

Optica Ventures LLC — Brian Fitzgibbons

A small investment firm standardized management contracts to reduce onboarding time.

The team automated signatures and recordkeeping.
Brian Fitzgibbons notes the interface is simple and easy-to-use for the team and customers, improving turnaround on executed agreements.

Martin Properties — Tim Martin

A regional manager moved to online execution to avoid in-person signings across sites.

Mobile signing enabled remote property closures.
Tim Martin reports that processing and executing documents online maintained compliance and improved efficiency across mobile and offline scenarios.

Frequently Asked Questions About Property Manager Agreements

Answers to common questions about e-signatures, notarization, signatory authority, amendments, storage, and revocation relevant to managers and owners.

Need help? Contact support

Can this agreement be signed electronically?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. §7001) and state UETA laws; ensure intent, consent, attribution, and retention are documented.
Is notarization required for validity?
Not usually required for a management agreement, but some states or specific provisions may call for notarized acknowledgements; check local law and recording requirements before execution.
Who may sign on behalf of an entity?
An authorized officer or manager with corporate authority should sign. Attach corporate resolution or power of attorney when an agent executes on behalf of an entity.
How are amendments handled?
Amendments should be in writing, signed by all parties, and dated; retain originals and update version history to prevent conflicting obligations.
How long must I retain signed agreements?
Retention depends on tax and industry rules: follow IRC §6501(a) for tax records (minimum 3 years) and 45 CFR §164.530(j) for HIPAA-related records (6 years) where applicable.
How can the agreement be revoked or terminated?
Follow the contract’s termination clause and notice requirements. Revocation may require written notice and settlement of outstanding obligations; consult counsel for disputes or contested terminations.

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