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Proposed Amendment to Articles of Incorporation

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Proposed Amendment to Articles of Incorporation Regarding the Distribution of the Stock of a Subsidiary

The Board of Directors of Telephone and Data Systems, Inc. has approved and recommends to the shareholders a proposed amendment to Sections II and III of Paragraph 2 of Article IV of the Articles of Incorporation of the Company. The full text of the proposed amendment is set forth in Exhibit "B" attached hereto and each shareholder is encouraged to read the proposed amendment in its entirety.

Background--Common and Series A Common Share Dividend Rights

The Articles of Incorporation of the Company expressly provide for the manner of payment of cash and stock dividends to the holders of Common and Series A Common Shares of the Company. Under the Company's Articles of Incorporation, after the satisfaction of all Preferred Share dividend preferences, the holders of Common Shares are entitled to receive such dividends as may be declared from time to time by the Board of Directors. No cash dividends may be declared or paid on the Series A Common Shares of the Company unless the same, or greater, dividends, on a per share basis, are declared and paid at the same time on the Common Shares. In the case of dividends paid in either Common Shares or Series A Common Shares, the holders of Common Shares and Series A Common Shares are required to be paid the same dividends per share, except that the Board of Directors is authorized to distribute Common Shares to the holders of that class and Series A Common Shares to the holders of that class.

Reasons for Proposed Amendment

Under Iowa law, the Board of Directors of the Company may declare a dividend payable in the shares of another corporation. Typically, such a dividend is paid in the form of the stock of a subsidiary owned by company in a so-called spinoff.

The Articles of Incorporation of the Company do not contain a provision specifically addressing the rights of the holders of Common and Series A Common Shares in the case of a spinoff. Because each of the classes of common stock of the Company possess different rights, limitations, and preferences with respect to voting, the payment of dividends and the election of directors, the Board of Directors believes that a provision specifically addressing the distribution by the Company of shares of a subsidiary having two classes of stock should be set forth in the Company's Articles of Incorporation. The proposed amendment will provide such a procedure.

The purpose of the proposed amendment is to require that, if the Company establishes any of its subsidiaries with two classes of common stock similar to the Company's Common and Series A Common Shares and then distributes, by way of a spinoff, the subsidiary's shares to the Company's shareholders, the holders of the Company's Common Shares will be entitled to receive common stock in the subsidiary, possessing similar rights, preferences and limitations to those of the Common Shares of the Company; and the holders of the Company's Series A Common Shares will be entitled to receive common stock in the subsidiary, possessing similar rights, preferences and limitations to those of the Series A Common Shares of the Company. Thus, the rights of the holders of Common and Series A Common Shares vis-a-vis each other with respect to the spun-off corporation would be similar in all material respects to their rights vis-a-vis each other with respect to the Company. As a result, the holders of the Company's Series A Common Shares, including the Trustees of the Voting Trust described under "Security Ownership of Management" below, should be able to maintain voting control of the subsidiary following the spinoff and, thereby, continue to have the power to determine the spun-off subsidiary's policies, programs, and management direction. If this control by the holders of Series A Common Shares could not be maintained, then it is unlikely that the holders of Series A Common Shares, who elect 75% of the Company's directors, would be willing to support a spinoff of any of the Company's subsidiaries.

Typically, a spinoff involves the distribution of the shares of an existing or newly created subsidiary to a corporation's shareholders in the form of a property dividend, thereby creating a separate publicly traded company. Because investors may view the performance and prospects of each of the Company's major business operations-telephone, cellular and radio paging--differently, the separation of one or more operations would provide investors with clearer investment alternatives. Moreover, a spinoff can be an excellent means of enhancing shareholder value because the investment community frequently values individual business units greater than it values the same units as part of a larger entity. If higher values were placed on the separated business units, they in turn would be able to obtain equity financing on a more favorable basis. Finally, the Company's operating subsidiaries are subject to federal and state regulation, in some cases with respect to rates they may charge and rates of return they may earn. Future changes in the regulatory climate may make it desirable to separate some business units from the others.

The Company has no present intention to distribute the shares of any of its subsidiaries, in the manner contemplated by the proposed amendment, or otherwise. If adopted, however, the amendment would enable the Board of Directors to implement such a distribution without further shareholder approval unless the distribution involved all or substantially all of the Company's assets, in which case shareholder approval of the distribution might be required under Iowa law. The proposed amendment also provides for the possibility of such a distribution being made in connection with the liquidation and dissolution of the Company, which would be subject to shareholder approval under Iowa law.

Description and Effect of Proposed Amendment

If the proposed amendment is approved, the Board of Directors would be authorized to distribute to Common and Series A Common Shareholders shares of a subsidiary that has two classes of common stock with each class possessing respective rights, preferences and limitations that are similar in all material respects to the respective rights, preferences and limitations of the Company's Common and Series A Common Shares, subject to certain exceptions discussed below. The class of common stock of the subsidiary similar to the Company's Common Shares would be paid to the extent practicable to the holders of the Company's Common Shares and the class of common stock of the subsidiary similar to the Company's Series A Common Shares would be paid to the extent practicable to the holders of the Company's Series A Common Shares. In any event, the same number of shares of stock of the subsidiary, on a per share basis, would be paid with respect to each of the Company's Common and Series A Common Shares.

The effect of such a spinoff would be to cause the shares of the subsidiary owned by the Company to be directly owned by the shareholders of the Company rather than indirectly through the Company. The rights of the holders of Common and Series A Common Shares vis-a-vis each other with respect to the spun-off corporation would be similar to their existing rights vis-a-vis each other with respect to the Company. Thus, the holders of Common Shares would have one vote per share and the same dividend rights they now have. They would also be entitled to elect 25% of the directors of the spun-off corporation. Similarly, holders of Series A Common Shares would have ten votes per share and the same dividend rights they now have, and they would be entitled to elect 75% of the directors of the spun-off corporation. However, certain rights of the two classes of the subsidiary's common stock may be different than those of the Company's Common and Series A Common Shares (1) in order that one class of the subsidiary's common stock may be eligible to be publicly traded, (2) due to the differences in the laws of the states of incorporation of the Company and the subsidiary, or (3) if differences apply equally to both classes of the subsidiary's common stock. It is the judgment of the Board of Directors that this arrangement with respect to a spun-off entity would be fair to both classes of the Company's common shareholders.

Shareholder Vote Required and Effectiveness of Amendment

The adoption of the proposed amendment will require the affirmative vote of a majority of the Company's outstanding Common Shares, voting as a class; a majority of the Company's outstanding Series A Common Shares, voting as a class; and a majority of the votes of the Company's outstanding Common Shares, Series A Common Shares, and Preferred Shares, voting without regard to class. If the amendment is approved by the necessary vote of the shareholders, it is expected that a Certificate of Amendment to the Articles of Incorporation setting forth the amendment will be filed as required by Iowa law promptly after the Annual Meeting. The amendment will be effective upon such filing.

The Board of Directors recommends a vote "FOR" approval of the proposal. Proxies not designated as to choice with respect to the proposed amendment will be voted "FOR."

ARTICLE IV, PARAGRAPH 2, SECTIONS II AND III OF ARTICLES OF INCORPORATION OF TELEPHONE AND DATA SYSTEMS, INC.

(Portions unaffected by the amendment are in plain type, new language is in italics and portions deleted are in brackets.)

II. Dividends.

The holders of Preferred Shares of each series shall be entitled to receive, when and as declared by the board of directors, dividends, at the rate fixed for such series, and no more, payable in quarterly installments on the first days of March, June, September, and December in each year. Dividends on Preferred Shares shall be cumulative from and after the respective dates of issuance. No dividends shall be declared on the shares of any series of Preferred Shares for any dividend period unless the full dividend for all prior dividend periods shall have been declared or shall be declared at the same time upon all Preferred Shares outstanding during such prior dividend periods. No dividends shall be declared on the shares of any series of Preferred Shares unless a dividend for the same period shall be declared at the same time upon all Preferred Shares outstanding during said period in like proportion to the dividend rate upon such shares. No dividends shall be paid on the Common Shares unless full dividends on the Preferred Shares for all past dividend periods, and for the current dividend period, shall have been declared and the corporation shall have paid such dividends or shall have set apart a sum sufficient for the payment thereof. No dividends shall be declared or paid on the Series A Common Shares unless the same, or greater, dividends, on a per share basis, are declared and paid at the same time on the Common Shares; provided, however, that if at any time a dividend is to be paid in either Common Shares or Series A Common Shares on either Common Shares or Series A Common Shares, such dividend may only be paid as follows:

(i) Common Shares may be paid to holders of Common Shares and proportionately to holders of Series A Common Shares;

(ii) Series A Common Shares may be paid to holders of Common Shares and proportionately to holders of Series A Common Shares; or

(iii) Common Shares may be paid to holders of Common Shares and Series A Common Shares may be paid proportionately to holders of Series A Common Shares;

and in the case of any such stock dividend the board of directors may permit both the holders of Common Shares and the holders of Series A Common Shares to elect to receive cash in lieu of stock; and provided, further, that at any time a dividend is to be paid on Common Shares and Series A Common Shares in two classes of common stock (the "Subsidiary Common Shares" and the "Subsidiary Series A Common Shares") of a subsidiary of the corporation (the "Subsidiary"), with the Subsidiary Common Shares and the Subsidiary Series A Common Shares having relative rights, preferences and limitations vis-a-vis each other that in the judgment of the board of directors, are similar in all material respects to the relative rights, preferences and limitations of the Common Shares vis-a-vis the Series A Common Shares (except for any variations in rights, preferences and limitations that are (i) necessarily to enable the Subsidiary Common Shares to be traded on an exchange or through the NASDAQ System or (ii) due to differences in the laws of the states of incorporation of the corporation and the Subsidiary or (iii) equally applicable to the Subsidiary Common Shares and the Subsidiary Series A Common Shares), then Subsidiary Common Shares shall be paid to the extent practicable to the holders of Common Shares and Subsidiary Series A Common Shares shall be paid to the extent practicable to holders of Series A Common Shares, provided that the same number of shares on a per share basis shall be paid on Common Shares and Series A Common Shares.

III. Certain Provisions Relating to Liquidation.

In the event of any dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the holders of the then outstanding Preferred Shares shall be entitled to receive the fixed amount payable in such event plus a sum equal to the amount of all accumulated and unpaid dividends thereon at the dividend rate fixed for such shares; after such payment to the holders of Preferred Shares the remaining assets and funds of the corporation shall be distributed pro rata among the holders of the Common Shares and the Series A Common Shares; provided, however, that if the remaining assets and funds of the corporation include two classes of common stock (the "Subsidiary Common Shares" and the "Subsidiary Series A Common Shares") of a subsidiary of the corporation (the "Subsidiary"), with the Subsidiary Common Shares and the Subsidiary Series A Common Shares having relative rights, preferences and limitations vis-a-vis each other that, in the judgment of the board of directors, are similar in all material respects to the relative rights, preferences and limitations of the Common Shares vis-a-vis the Series A Common Shares (except for any variations in rights, preferences and limitations that are (i) necessary to enable the Subsidiary Common Shares to be traded on an exchange or through the NASDAQ System; (ii) due to differences in the laws of the states of incorporation of the corporation and the Subsidiary; or (iii) equally applicable to the Subsidiary Common Shares and the Subsidiary Series A Common Shares), then Subsidiary Common Shares shall be distributed to the extent practicable to the holders of Common Shares and Subsidiary Series A Common Shares shall be distributed to the extent practicable to holders of Series A Common Shares, provided that the same number of shares on a per share basis shall be distributed with respect to Common Shares and Series A Common Shares. A consolidation, merger, or reorganization of the corporation with any other corporation or corporations, or a sale of all or substantially all of the assets of the corporation, shall not be considered a dissolution, liquidation, or winding up of the corporation within the meaning of these provisions.

Agreement / Acknowledgment

By signing below, I acknowledge review of the proposed amendment and authorize submission of my vote.

Voting Choice

FOR approval of the proposal

AGAINST approval of the proposal

ABSTAIN

Telephone and Data Systems, Inc. 3/31/88

Enter text✕

What a Proposed Amendment to Articles of Incorporation Is

A Proposed Amendment to Articles of Incorporation is a formal document that describes changes a corporation intends to make to its original articles of incorporation, such as altering the corporate name, authorized shares, registered agent, or corporate purpose. The proposed amendment records the precise text of revisions, the sections affected, and typically notes the corporate approvals required before filing with the state Secretary of State.

Why a Clear Proposed Amendment Matters

A concise, accurate proposed amendment reduces filing delays, ensures corporate records match state filings, and documents the approvals required under corporate bylaws and state law.

Why a Clear Proposed Amendment Matters

Who Prepares and Reviews a Proposed Amendment

In many organizations the corporate secretary maintains the official file and distribution copies after state acceptance.

  • Corporate officers and directors responsible for corporate governance and signing authority.
  • Company counsel or corporate secretary who drafts and verifies legal language and approvals.
  • Registered agents or outside counsel who complete state filing and acceptance procedures.

Primary Roles Involved

Corporate Secretary

The corporate secretary typically drafts or compiles the amendment, confirms board and shareholder approvals, ensures the final document matches the filing form, and retains the executed amendment in the corporate minute book.

Board Member

Directors or authorized officers vote to approve the amendment per the bylaws and state law; their resolution or meeting minutes should be attached to show authority for the filed amendment.

Essential Parts of a Professional Proposed Amendment

A complete proposed amendment identifies the corporation, states the exact changes, records the approval authority, and specifies the effective date and filing details.

Corporate Name

Full legal name of the corporation as it appears on current articles; exact matching prevents rejection by the Secretary of State.

Amendment Text

Precise language showing deleted and new text or a replacement article section; use clear strike-and-insert or redline formatting.

Articles Affected

List the article numbers or headings being amended so the state filing clerks can locate and apply changes accurately.

Approval Evidence

Reference board resolutions, shareholder votes, or written consents that authorize the amendment and cite relevant bylaw or statute sections.

Effective Date

Specify whether the amendment takes effect on filing, on a stated future date, or upon state acceptance; clarity avoids ambiguity.

Filing Instructions

Indicate where to file (state SOS), required copies, any filing fees, and whether expedited processing is requested.

Step-by-Step: Preparing and Filing an Amendment

Follow a clear sequence to draft, approve, and file the proposed amendment so state acceptance and corporate records align.

  • 01
    Draft: Prepare exact amendment language and attachments.
  • 02
    Approve: Obtain board and shareholder approvals per bylaws.
  • 03
    Execute: Collect authorized signatures and dates.
  • 04
    File: Submit to the state Secretary of State with fee.

Typical Filing and Recordkeeping Flow

A predictable workflow reduces errors: draft, obtain approvals, file with state, and update corporate records.

  • Drafting: Create amendment text and supporting resolutions.
  • Internal Approval: Record votes and written consents in minutes.
  • State Filing: Complete SOS form, attach amendment, pay fee.
  • Corporate Record: Store filed certificate and updated minute book copy.

Configuring an Online eFiling Workflow

Set up an online workflow that maps approval, signing, and filing steps to reduce manual handoffs and keep an audit trail.

Template Preload amendment text for reuse.
Signers Assign roles for directors, officers, and agent.
Authentication Choose email, SMS code, or stronger ID verification.
Routing Define signing order and conditional steps.
Notifications Enable alerts for pending and completed signatures.

Online Signing and Filing Requirements

Confirm the chosen system supports document export, long-term storage, and provides tamper-evident signed PDFs for your records.

  • File Formats: PDF, DOCX accepted; preserve original formatting.
  • Authentication: Email, SMS, or KBA as policy requires.
  • Integrations: Connectors for cloud storage and ERPs.

Typical Timing and State Processing Expectations

Timing depends on corporate approval windows and state Secretary of State processing times; expedited services may be available for additional fees.

Board Approval Date:

Date when directors approve the amendment; often required for filing.

Shareholder Vote:

If required, schedule and record meeting or written consents.

Filing Submission:

Submit amendment and fee to Secretary of State.

State Processing:

Processing ranges from same-day to several weeks depending on state and service level.

Effective Date:

May be filing date, stated future date, or state-accepted date.

Key Milestones from Draft to Effective Filing

Track these milestones so approvals, notices, and filings happen in the correct order and within required timeframes.

01

Prepare Amendment

Draft exact language and gather supporting documents.

02

Obtain Approvals

Record board resolution and shareholder consent if required.

03

File with State

Complete state form and submit with payment.

04

Recordkeeping

Add filed certificate and minutes to corporate records.

Security and Compliance Considerations for eSigning

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamped events and signer attribution
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA: BAA available for protected health information
ESIGN / UETA: Supports legal frameworks for eSign validity
Long-Term Storage: Tamper-evident PDFs and export options

Common Preparation Mistakes to Avoid

  • Using a corporate name variant or abbreviation that does not match the Secretary of State record, causing filing rejection and delays.
  • Failing to attach required board resolutions or shareholder consents, which may make the state return the filing as incomplete.
  • Specifying an ambiguous effective date (e.g., 'upon approval') without clarifying filing or acceptance timing, creating governance uncertainty.
  • Omitting necessary exhibits or mislabeling article numbers, which makes it difficult for clerks to apply the amendment correctly.

Risks and Consequences of Deficient Amendments

Filing Rejection: State will return noncompliant filings
Delayed Effect: Effective date may be later than intended
Regulatory Notices: Possible notices from regulators
Shareholder Disputes: Risk of litigation over authority
Tax Exposure: Unintended tax consequences possible
Contract Risk: Third-party contracts may be impacted

Practical Tips for Accurate and Efficient Amendments

Apply consistent drafting, obtain required approvals early, and maintain a single version of record to streamline filing and minimize rework.

Verify Entity Details
Confirm the exact corporate name, registration number, and state record before drafting to avoid name mismatches that lead to rejection.
Document Authority
Attach board minutes, resolutions, or unanimous written consents that clearly show who approved the amendment and on what date.
Use Clear Language
State the amendment text explicitly (replace or add) rather than vague references; clerks process precise language faster.
Keep Audit Trail
Retain signed copies, filing receipts, and the certificate of amendment in the corporate minute book for future verification.

eSignature Vendor Pricing and Feature Snapshot

Comparing base pricing and key capabilities helps choose an eSignature option that supports secure signing, bulk workflows, and regulatory compliance without inflating costs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Typical Use Cases for Proposed Amendments

Organizations use proposed amendments to reflect structural changes, governance updates, or share adjustments and to document the approvals needed before state filing.

Private Company Reorganization

A mid-size private corporation needs to increase authorized shares to complete a financing round

  • Board approves increase in form of written resolution
  • The amendment, supporting minutes, and shareholder consents are filed with the Secretary of State and added to the minute book for investor due diligence.

Name or Registered Agent Change

A corporation changing its legal name and registered agent to align with a merger

  • Directors adopt resolution and prepare amendment text
  • After filing, the company updates contracts, bank accounts, and compliance registrations to reflect the new name.

Common Questions About Proposed Amendments

Answers to frequent questions on electronic signatures, authority to sign, filing steps, and what triggers rejection help avoid common delays.


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