Property Details
Identifies the property by address, parcel or APN, legal description, and current occupancy status to ensure the disclosure attaches to the correct real estate.
A complete, accurate disclosure reduces post-closing disputes, informs buyer decisions, and helps sellers meet legal obligations under state real estate law, limiting fraud and misrepresentation claims.
Typical participants who prepare, review, or rely on the disclosure are listed below.
Each party should retain a signed copy; agents often store disclosures in transaction records and escrow files.
Identifies the property by address, parcel or APN, legal description, and current occupancy status to ensure the disclosure attaches to the correct real estate.
Documents the condition of roof, foundation, HVAC, plumbing, electrical, and interior finishes, including known defects and approximate repair dates when available.
Notes known presence of asbestos, lead-based paint (pre-1978), radon, mold, or other environmental hazards that could affect property value or habitability.
Describes past repairs, remodeling, and whether permits were obtained or final inspections passed; helps buyers and title professionals spot unpermitted work.
Lists water, sewer, septic, well, electrical service, and known utility easements or service interruptions relevant to ongoing use of the property.
Includes seller signature, date, and often a section for buyer or agent acknowledgment; may include notarization or witness fields if required by jurisdiction.
Ensure the document is a fillable PDF or DOCX, includes required fields, and that electronic signatures meet ESIGN/UETA legal tests for intent and attribution.
For integrated workflows, choose a platform that supports PDF fillable fields, audit trails, and secure storage; verify integrations with escrow, title, and CRM systems before routine use.
| Field | Configuration |
|---|---|
| Authentication Level | Email link or SMS code; use stronger ID for higher risk |
| Attachments | Allow uploads for permits, invoices, inspection reports |
| Template | Lock required fields and add conditional logic |
| Notifications | Send signing reminders and final copies automatically |
Provide disclosure at listing or promptly upon buyer request
Buyer typically has a set inspection period per purchase contract
Escrow and title review disclosures before closing
Keep signed copy per record retention rules
Buyers may have statutory rescission or damages windows per state law
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Export completed disclosures as PDF/A or PDF with embedded audit trail for long-term archival and to ensure the signed document and signature metadata remain together.
Generate high-resolution print-ready PDFs when physical notarization or in-person delivery is required; include a timestamp and signer information on the printed page.
Preserve an audit log showing signer email, IP, timestamps, and action history; this record supports authenticity and dispute resolution.
Store encrypted copies in document management or escrow systems with versioning, retention policies, and restricted access controls for confidentiality.
A mid-size brokerage digitized disclosures for resale homes to speed closings and reduce paper
A property manager standardized disclosures across portfolios to ensure consistent reporting