Establishing secure connection…Loading editor…Preparing document…

Real Property Transfer Disclosure Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

HAWAII RESIDENTIAL PROPERTY DISCLOSURE STATEMENT

INSTRUCTIONS TO THE SELLER

Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA". If the answer to any items requires explanation, explain on attached sheets, if necessary.

NOTICE TO THE BUYER

The following disclosures are made by the seller(s), concerning the condition of the property located at ("THE PROPERTY"), or as legally described on attached Exhibit A.

Disclosures contained in this form are provided by the seller on the basis of seller's actual knowledge of the property at the time this disclosure form is completed by the seller. The following are disclosures made by the seller and are not the representations of any real estate licensee or other party. This information is for disclosure only and is not intended to be a part of any written agreement between the buyer and the seller.

For a more comprehensive examination of the specific condition of this property you are advised to obtain and pay for the services of a qualified specialist to inspect the property on your behalf, for example, architects, engineers, land surveyors, plumbers, electricians, roofers, building inspectors, or pest and dry rot inspectors. The prospective buyer and the owner may wish to obtain professional advice or inspections of the property and to provide for appropriate provisions in a contract between them with respect to any advice, inspection, defects or warranties.

Seller(s), currently occupying the property.

Seller has owned the property for years.

I. SELLER’S DISCLOSURES. If explanation is needed, use attached sheet if necessary. Approximations should be labeled as such.

NOTIFICATIONS REQUIRED BY HAWAII REVISED STATUTES § 508D-15.

NOTE TO SELLER: Each county shall provide, where available, maps of its jurisdiction detailing the four designated areas specified below. Subject to the availability of maps that designate the four below-described areas by tax map key (zone, section, parcel), the seller shall include such material fact information in the disclosure statement. SELLER HAS A DUTY TO EXAMINE THE COUNTY RECORDS WHEN COMPLETING THE FOLLOWING FOUR ITEMS.

Does the residential real property identified above lie partially or fully:

(a) Within the boundaries of a special flood hazard area as officially designated on Flood Insurance Administration maps promulgated by the United States Department of Housing and Urban Development for the purposes of determining eligibility for emergency flood insurance programs?

(b) Within the boundaries of the noise exposure area shown on maps prepared by the department of transportation in accordance with Federal Aviation Regulation Part 150-Airport Noise Compatibility Planning (14 Code of Federal Regulations Part 150) for any public airport?

(c) Within the boundaries of the Air Installation Compatibility Use Zone of any Air Force, Army, Navy, or Marine Corps airport as officially designated by military authorities?

(d) Within the anticipated inundation areas designated on the department of defense's emergency management tsunami inundation maps?

1. TITLE

A. Do you have legal authority to sell the property?

B. Is title to the property subject to any of the following:

(1) First right of refusal

If yes, explain:

(2) Option

If yes, explain:

(3) Lease or Rental Agreement

If yes, explain:

(4) Life Estate

If yes, explain:

C. Are there any encroachments, boundary disputes, or boundary agreements?

If yes, explain:

D. Are there any rights of way, easements, or access limitations that may affect the owner's use of the property?

If yes, explain:

E. Are there any written agreements for joint maintenance of an easement or right of way?

If yes, explain:

F. Is there any study, survey project, or notice that would adversely affect the property?

If yes, explain:

G. Are there any pending or existing assessments against the property?

If yes, explain:

H. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the subject property that would affect future construction or remodeling?

If yes, explain:

I. Is there a boundary survey for the property?

If yes, attach survey.

J. Are the property’s boundaries marked?

If yes, explain:

K. Are there fences on the property?

If yes, were the fences put up by the property owner?

L. Are any trees or other flora on the property diseased, dead or damaged?

If yes, explain:

M. Are there any covenants, conditions, or restrictions which affect the property?

If yes, explain:

N. Is the property accessed by public or private road?

If private, what yearly upkeep amount is paid by the property owner?

If private, explain road upkeep in detail:

2. WATER

A. Household Water

(1) The source of the water is:

(2) Water source information:

a. Are there any written agreements for shared water source?

If yes, explain:

b. Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source?

If yes, explain:

c. Are any known problems or repairs needed?

If yes, explain:

d. Does the source provide an adequate year round supply of potable water?

e. Are there any water treatment systems (softener, purifier, etc.) for the property?

If yes, explain, and state if the system(s) is/are leased or owned:

B. Irrigation

(1) Are there any water rights for the property?

If yes, explain:

(2) If they exist, to your knowledge, have the water rights been used during the last five-year period?

If yes, explain:

(3) If so, is the certificate available?

Explain:

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property?

(2) Are there any defects in the outdoor sprinkler system?

If yes, explain:

3. SEWER/SEPTIC SYSTEM

A. The property is served by:

If other, describe:

B. If the property is served by a public or community sewer main, is the house connected to the main?

If no, explain:

C. Is the property currently subject to a sewer capacity charge?

If yes, explain:

D. If the property is connected to a septic system:

(1) Was a permit issued for its construction, and was it approved by the city or county following its construction?

(2) On what date was it last pumped:

(3) Are there any defects in the operation of the septic system?

If yes, explain:

(4) On what date was it last inspected: By whom:

(5) How many bedrooms was the system approved for?

E. Do all plumbing fixtures, including laundry drain, go to the septic/sewer system?

If no, explain:

F. Are you aware of any changes or repairs to the septic system?

If yes, explain:

G. Is the septic system, including drainage field, located entirely within the property’s boundaries?

If no, explain:

4. STRUCTURAL

A. How old is the current roof? years. If unknown, mark Unknown.

Roof is constructed of:

B. Has the roof leaked during your ownership?

If yes, has it been repaired?

Explain any roof repairs of which you are aware:

C. Has the house undergone any conversions, additions, or remodeling?

1. If yes, were all building permits obtained?

2. If yes, were all final inspections obtained?

Explain any conversions/additions/remodeling:

D. Do you know the age of the house?

If yes, give year of original construction:

E. Are you aware of:

(1) Any movement, shifting, deterioration or other problems with walls, foundation, crawl space or slab?

(2) Any cracks or flaws in the walls, ceilings, foundations, concrete slab, crawl space, basement, floors or garage?

(3) Any water leakage or dampness in the crawl space or basement?

(4) Any dry rot on the property?

(5) Any repairs or other attempts to control the cause or effect of any problem described above?

Explain any ‘Yes’ answer(s) to 1-5 above:

F. If you know of any defect(s) regarding the following items, mark the defective item with a check:

If you checked any of the above items, explain the defect(s):

G. In the last 4 years, was a pest, dry rot, structural or "whole house" inspection done?

If yes, which test(s), when, and by whom was the inspection done?

H. Has the property had a problem with pest control, infestations, or vermin?

If yes, explain:

I. Are you aware of:

(1) Any termites, wood destroying insects or pests on or affecting the property?

(2) Property damage by termites, wood destroying insects or pests?

If yes, describe:

(3) Any termite/pest control treatments on the property in the last 4 years?

If yes, list company and where treated:

(4) Current warranty or other coverage by a licensed pest control company on the property?

If yes, explain warranty and attach documentation:

J. Have you made a homeowner’s insurance claim(s) regarding the property in the last 4 years?

If yes, explain when and why:

5. SYSTEMS AND FIXTURES

If the following systems or fixtures are included with the transfer, do they have any existing defects:

A. Electrical system, including wiring, all switches, all outlets, and service

If yes, explain:

What type of wiring comprises the electrical system?

B. Plumbing system, including pipes, faucets, fixtures, and toilets

If yes, explain:

C. Hot water heater Age:

If yes, explain:

D. Oven/stove Age:

If yes, explain:

E. List ANY OTHER APPLIANCES TO REMAIN, attach separate sheet if necessary.

1. Age:

If yes, explain:

2. Age:

If yes, explain:

3. Age:

If yes, explain:

F. Cooling and Heating systems

Air Conditioning (mark one):

Age of cooling system: Zoned cooling?

Air Conditioning defects? explain:

Heating system (mark one):

Age of heating system: Zoned heating?

Heating system defects? explain:

Last date of servicing: Heating: Cooling: By whom:

Are there rooms without heating/air conditioning vents?

If yes, which rooms:

G. Security system (Circle One): Any defects?

Describe security system:

If defects are indicated, explain:

H. Other: Any defects?

If defects are indicated, explain:

6. COMMON INTEREST

A. Is there a Home Owners' Association?

If yes, what is the name of the association?

B. Are there regular periodic assessments:

If yes, give amount per: Month: $ Year: $ Other: $

If other, explain:

C. Are there any pending special assessments?

D. Are there any shared “common areas” or any joint maintenance agreements (facilities such as walls, fences, landscaping, pools, tennis courts, walkways, or other areas co-owned in undivided interest with others)?

If any such areas exist, explain:

7. APPLIANCES, HEATING, PLUMBING, ELECTRICAL and OTHER MECHANICAL SYSTEMS

Instructions: Mark INCL if the item is included in the sale. If item is included in sale, mark Yes or No to indicate whether item is in working order. Indicate the item’s approximate age (in years) in the ‘age’ space, if provided-- if age is unknown, mark ‘?’ in space.

Attic Fan Lawn Sprinkler Auto-timer

Explanations: if any item above is NOT in working order, list the item and explain the defect in the space below.

8. GENERAL

A. Is there any settling, soil, standing water, or drainage problems on the property?

If yes, explain:

B. Does the property contain fill material?

C. Is there any material damage to the property or any of the structure from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides?

If yes, explain:

D. Is the property in a designated flood plain?

E. Are there any substances, materials, or products that may be an environmental hazard such as, but not limited to, asbestos, formaldehyde, radon gas, lead-based paint, fuel or chemical storage tanks and contaminated soil or water on the subject property?

If yes, explain:

F. Are there any tanks or underground storage tanks (e.g., chemical, fuel, etc.) on the property?

If yes, explain, and give approx. position (attach map):

G. Has the property ever been used as an illegal drug-manufacturing site?

If yes, explain:

H. If the property contains a wood-burning stove or fireplace, when was/were the chimney(ies) last cleaned?

I. Are you aware of any of the following regarding the property?

If any of the above are marked, explain:

J. If any tests to detect radon gas have been done on the property, provide documentation. If radon gas has been detected on the property, explain when, where, by whom, and all other details:

K. Disclosure of documents and required documentation pursuant to Hawaii Revised Statutes §508D-3.5:

(a) If the residential real property being offered for sale is subject to a recorded declaration, the seller shall provide the following documents and any amendments or supplements thereto, to the extent applicable:

(1) Articles of incorporation or other document, if any, creating the corporation or association whereby the corporation or association has the power to enforce the declaration;

(2) Bylaws of the corporation or association;

(3) Declaration or similar organizational documents, and any exhibits thereto; and

(4) Any rules relating to the use of common areas, architectural control, maintenance of units, or payment of money as a regular assessment or otherwise in connection with the provisions, maintenance, or service for the benefit of the residential real property or other real property or common areas.

(b) If the residential real property is otherwise subject to restrictions or conditions on use, either because of covenants contained in the deed for the property or because of another recorded document, the disclosure shall also include all documentation relating to any restrictions or conditions, including but not limited to any unrecorded rules or guidelines that may have been issued by any entity responsible for enforcing those restrictions or guidelines in a manner consistent with and subject to the seller's duty of good faith.

9. FULL DISCLOSURE BY SELLERS

A. Other conditions or defects:

Does the Seller know of any other material defects affecting this property or its value that a prospective buyer should know about?

If yes, explain:

B. Verification:

The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof. I/we authorize all of my/our real estate licensees, if any, to deliver a copy of this disclosure statement to other real estate licensees and all prospective buyers of the property.

Date

Seller

Seller

II. BUYER'S ACKNOWLEDGMENT

A. As buyer(s), I/we acknowledge the duty to pay diligent attention to any material defects which are known to me/us or can be known to me/us by utilizing diligent attention and observation.

B. Each buyer acknowledges and understands that the disclosures set forth in this statement and in any amendments to this statement are made only by the seller.

C. Buyer (which term includes all persons signing the buyer's acknowledgement portion of this disclosure statement below) hereby acknowledges receipt of a copy of this disclosure statement (including attachments, if any) bearing seller's signature.

Disclosures contained in this form are provided by the seller on the basis of seller's actual knowledge of the property at the time of disclosure.

Buyer hereby acknowledges receipt of a copy of this real property transfer disclosure statement and acknowledges that the disclosures made herein are those of the seller only, and not of any real estate licensee or other party, unless made by a real estate licensee.

Per Hawaii law, unless otherwise agreed in the Purchase Contract, Buyer shall have fifteen (15) calendar days from the date of receiving the Disclosure Statement to examine the Disclosure Statement and to rescind the Purchase Contract. Such rescission must be made in writing and provided to Seller directly or Seller’s agent. If timely written notice is provided then all deposits made by Buyer shall be immediately returned to Buyer.

Date

Buyer

Buyer

Enter text

What the Real Property Transfer Disclosure Statement Is

The Real Property Transfer Disclosure Statement is a seller-completed disclosure used in many U.S. jurisdictions to report known material facts about residential property condition, defects, and history. It typically covers structural issues, past repairs, pest or hazard history, utility and service status, and any legal or code violations the seller knows. Buyers use the form to assess risk before close; sellers complete it to comply with state disclosure laws. Electronic delivery and signatures are generally allowed under ESIGN (15 U.S.C. ch. 96) and UETA where adopted, subject to any state exceptions.

Why the Disclosure Matters for Buyers and Sellers

A complete, accurate disclosure reduces post-closing disputes, informs buyer decisions, and helps sellers meet legal obligations under state real estate law, limiting fraud and misrepresentation claims.

Why the Disclosure Matters for Buyers and Sellers

Who Completes and Relies on This Disclosure

Typical participants who prepare, review, or rely on the disclosure are listed below.

  • Sellers and listing agents — Prepare the statement and certify known property facts for prospective buyers.
  • Buyers and buyer agents — Rely on disclosed facts to evaluate inspections, contingencies, and closing decisions.
  • Title companies and attorneys — Use disclosures to assess title, insurance risk, and closing documentation.

Each party should retain a signed copy; agents often store disclosures in transaction records and escrow files.

Core Sections Found in a Professional Disclosure

A comprehensive Real Property Transfer Disclosure Statement organizes facts into clear sections so buyers can quickly review condition, legal matters, and seller knowledge prior to settlement.

Property Details

Identifies the property by address, parcel or APN, legal description, and current occupancy status to ensure the disclosure attaches to the correct real estate.

Systems & Condition

Documents the condition of roof, foundation, HVAC, plumbing, electrical, and interior finishes, including known defects and approximate repair dates when available.

Environmental Risks

Notes known presence of asbestos, lead-based paint (pre-1978), radon, mold, or other environmental hazards that could affect property value or habitability.

Permits & Repairs

Describes past repairs, remodeling, and whether permits were obtained or final inspections passed; helps buyers and title professionals spot unpermitted work.

Utilities & Services

Lists water, sewer, septic, well, electrical service, and known utility easements or service interruptions relevant to ongoing use of the property.

Signature & Acknowledgment

Includes seller signature, date, and often a section for buyer or agent acknowledgment; may include notarization or witness fields if required by jurisdiction.

Required Data Elements at a Glance

Seller Name: Full legal name
Property Address: Street, city, state, ZIP
Parcel/APN: County parcel number
Known Defects: Concise list
Pest / Hazard Notes: Termite, radon, lead
Disclosure Date: MM/DD/YYYY format

Step-by-Step: Completing the Disclosure

Follow this concise sequence to complete the disclosure accurately and deliver it to the buyer and escrow agent before closing.

  • 01
    Gather Records: Collect inspection reports, repair invoices, permit records.
  • 02
    Complete Form: Answer each section truthfully and add dates.
  • 03
    Review: Have agent or attorney review for omissions.
  • 04
    Deliver & Retain: Provide buyer and keep signed copy with escrow files.

Where the Disclosure Should Go and Who Gets It

Distribute the completed statement to the buyer, listing agent, and escrow or title company as part of the sale package.

  • Buyer Delivery: Give buyer a signed copy at disclosure or upon offer acceptance.
  • Agent Exchange: Listing and buyer agents each keep copies in transaction records.
  • Escrow / Title: Escrow and title receive the disclosure for closing and insurance review.
  • Recordkeeping: Store signed copy for retention and audit needs.

Preparing the Disclosure for Digital Completion and Submission

Ensure the document is a fillable PDF or DOCX, includes required fields, and that electronic signatures meet ESIGN/UETA legal tests for intent and attribution.

  • File Format: PDF or DOCX
  • Signature Method: Compliant e-signature
  • Authentication: Email, SMS, or stronger

For integrated workflows, choose a platform that supports PDF fillable fields, audit trails, and secure storage; verify integrations with escrow, title, and CRM systems before routine use.

Typical Online Workflow Settings for a Secure Disclosure

Configure these settings when building an online disclosure workflow to balance signer convenience with legal reliability.

Field Configuration
Authentication Level Email link or SMS code; use stronger ID for higher risk
Attachments Allow uploads for permits, invoices, inspection reports
Template Lock required fields and add conditional logic
Notifications Send signing reminders and final copies automatically

Key Timelines and Typical Deadlines

Timing varies by state and contract terms; use the dates below to plan inspections, contingency removals, and escrow milestones.

Delivery to Buyer:

Provide disclosure at listing or promptly upon buyer request

Inspection Contingency:

Buyer typically has a set inspection period per purchase contract

Escrow Review:

Escrow and title review disclosures before closing

Retention Period:

Keep signed copy per record retention rules

Statutory Remedies:

Buyers may have statutory rescission or damages windows per state law

Common Errors to Avoid When Preparing the Disclosure

  • Incomplete descriptions that omit dates or locations of defects can create ambiguity and increase post-closing disputes for both parties.
  • Failing to list prior repairs or unpermitted work may lead to rescission claims or claims for corrective costs after closing.
  • Using vague language such as 'minor problem' without specifics leads to differing interpretations and potential litigation.
  • Not providing the disclosure to the buyer in a timely manner can violate state law and jeopardize the enforceability of the sale.

Potential Penalties and Legal Risks of Inaccurate Disclosure

Civil Liability: Damages and attorney fees
Rescission Risk: Contract rescission possible
Title Issues: Insurance claims or exception
Insurance Denial: Claim denials for nondisclosure
Escrow Delay: Closing postponements
Criminal Risk: Fraud charges in rare cases

Comparing eSignature Pricing and Key Features

The table below compares basic pricing and select capability markers across common eSignature vendors; signNow is listed first per platform data.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

How to Save, Export, and Archive the Completed Disclosure

Use standard export and storage options to create enduring copies suitable for escrow, title, and audits while preserving the signing audit trail.

Export Formats

Export completed disclosures as PDF/A or PDF with embedded audit trail for long-term archival and to ensure the signed document and signature metadata remain together.

Printable Copies

Generate high-resolution print-ready PDFs when physical notarization or in-person delivery is required; include a timestamp and signer information on the printed page.

Audit Trail

Preserve an audit log showing signer email, IP, timestamps, and action history; this record supports authenticity and dispute resolution.

Secure Storage

Store encrypted copies in document management or escrow systems with versioning, retention policies, and restricted access controls for confidentiality.

Real-World Examples of Disclosure Use

These brief examples show how small brokerages and property managers used electronic disclosures to streamline transactions while preserving legal safeguards.

Martin Properties

A mid-size brokerage digitized disclosures for resale homes to speed closings and reduce paper

  • Savings realized in turnaround time were meaningful
  • The firm preserved signed copies in escrow and reduced in-person meetings while ensuring full compliance with state disclosure rules.

Optica Ventures LLC

A property manager standardized disclosures across portfolios to ensure consistent reporting

  • Centralized records reduced errors and follow-ups
  • Standard templates and retained audit trails improved buyer confidence and simplified audits during title transfer.

FAQs and Troubleshooting for the Disclosure

Answers to common questions about electronic signing, execution, recordkeeping, and resolving common disputes related to the Real Property Transfer Disclosure Statement.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users