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Release Agreement for Alleged Violations of Fair Employment Practices Statutes

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Release Agreement in Letter Form of Employer By Employee for Alleged Violations of Fair Employment Practices Statutes with Form for Employee's Acceptance (upon Termination of Employment)

Dear

The purpose of this letter is to serve as the formal notice of your lay-off effective , and to state that in appreciation of your loyal service to , and in consideration of your agreement to the terms and conditions of this letter, , the President and CEO of , has authorized a severance package that exceeds the severance payments to which you would otherwise be entitled under the termination policy of .

To be eligible for this additional consideration you must return to the undersigned a signed copy of this letter.

Should you choose not to sign this letter, you will receive the normal severance of (e.g., one week's pay for each full six months of service and medical coverage for days after your date of termination)

Instead of the above normal severance,

, offers you the following: (the following paragraphs 1 – 4 are sample inducements, terms and conditions :)

1. A lump-sum payment equivalent to one week's pay at your current salary for each full six months of service calculated to . Additionally, you will be given four more weeks' pay at your current salary. The gross amount of such payment is $

2. As an alternative to the lump-sum payment under Paragraph 1, you may elect to be paid weeks' salary, less applicable withholdings, from the date of your termination. The timing of the salary payments will be in accordance with the payroll practices of . The period you are paid under Paragraphs 1 or 2 shall be referred to in this letter as the payment period.

3. Under the earlier of such time as you commence employment with another employer or become eligible for other health (medical and dental) coverage, or the expiration of the payment period, and so long as you continue to make employee contributions, you will continue to receive medical and dental insurance benefits which are offered to employees of , under the company's then existing plans. 's short and long-term disability plans, 401(k) and retirement plans (except for amounts, if any, vested under 's 401(k) and retirement plans), life insurance plan and vacation shall terminate as of your termination date.

3. will pay for outplacement services to be provided by .

4. A letter of recommendation will be given if you so desire. The wording of the letter will be at the sole discretion of .

5. You agree to treat as confidential and not to disclose any confidential materials or information that you have learned or discovered during your employment by and its affiliates, and what you may learn or discover through your separation, including the terms of this letter. You also agree to refrain from disparaging or holding up to ridicule the name of and its affiliates, directors, officers and employees. You represent that you will return all materials and property of .

6. In consideration of the payments to you as described above, and the receipt by you of the other benefits under this agreement, you irrevocably and unconditionally release and discharge and its affiliates, officers, directors, employees and agents from liability for any claims that you may have against it and them as of the date of your signing this letter agreement, whether known or unknown to you, including, but not limited to, any claims arising under or violations of federal, state or local fair employment practices [such as Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967, the Federal Family and Medical Leave Act, the Pregnancy Discrimination Act, the Fair Labor Standards Act, and the ], or other employee relations statutes and laws, including any rules, executive orders, laws or ordinances, torts, express or implied contracts, public policy, or other obligations related to your employment with .

7. You agree and acknowledge that this letter agreement constitutes a full and final release not only of any and all claims at the present time known or anticipated by you, but also any and all claims by you that do exist, may exist or previously have existed against , regardless of whether such claims, or the facts underlying such claims, were known or unknown, anticipated or unanticipated, by you. It is your intention to fully, finally and forever settle and release all claims that do exist, may exist or previously have existed by you against , its affiliated companies and their respective officers, directors and employees. In furtherance of such intention, the release given in Paragraph 6, above, shall be and remain in effect as a full and complete release of such matters notwithstanding the discovery by you of the existence of any additional or different claims or of the facts relative to the same. Please advise the undersigned within days from the date of your receipt of this letter whether or not you accept the terms of this offer. The acceptance must be evidenced in the manner set forth below. If you choose not to accept the offer within such period, it will be considered withdrawn.

Please take your time in considering this offer and consult with any attorney you choose. Please indicate your understanding, acceptance and approval of this letter agreement by signing your name, dating your signature in the space provided below, and returning the enclosed signed copy of the letter agreement to the undersigned within days of your receipt of this letter agreement. The extra enclosed original is for your records. If you have any questions about the content of this letter agreement, please contact the undersigned.

Sincerely yours,

By:

Acceptance by Employee

I hereby accept the terms and conditions set forth in the above letter and agree to be legally bound by the same.

Witness my signature this .
Enter text

What this release agreement is and when it applies

A Release Agreement for Alleged Violations of Fair Employment Practices Statutes is a legal contract where a claimant agrees to release an employer from specified claims arising under workplace discrimination, retaliation, or other fair employment statutes. The agreement typically defines the scope of released claims, any payment or consideration, confidentiality terms, and mutual obligations. Parties use it to resolve alleged violations without litigation, subject to enforceability rules under federal and state law and certain exceptions where electronic execution may be limited.

Why a clear, enforceable release matters

A well-drafted release provides legal finality, reduces litigation risk, and documents agreed consideration and obligations while clarifying post-settlement restrictions. Proper execution and clear scope help preserve enforceability under ESIGN (15 U.S.C. ch. 96) or state UETA frameworks.

Why a clear, enforceable release matters

Who commonly completes this release and in what roles

Each party should involve counsel as needed to confirm statutory exceptions, tax consequences, and enforceability before finalizing the release.

  • Human resources professionals who manage separations, settlements, and compliance with employment policies.
  • Employment counsel negotiating terms and protecting employer exposure across federal and state statutes.
  • Claimants and plaintiff attorneys who accept consideration in exchange for releasing specific legal claims.

Representative signers and their perspective

HR Manager

A typical HR Manager uses the release to resolve a separation or complaint; they need a clear scope of released claims, documentation of consideration, and assurance the employer follows record retention rules to limit future exposure.

Employment Counsel

An employment attorney reviews statutory exceptions, drafts precise release language, advises on enforceability under ESIGN (15 U.S.C. ch. 96) and UETA, and confirms any required notices or revocation periods are included.

Step-by-step: completing the release correctly

Follow these sequential steps to prepare, review, and finalize the release to reduce disputes and preserve enforceability.

  • 01
    Assemble facts: Collect complaint details, investigative findings, and timeline of alleged events.
  • 02
    Draft terms: Define consideration, scope, confidentiality, and non-disparagement language clearly.
  • 03
    Legal review: Have counsel confirm statutory exceptions and required notices are included.
  • 04
    Execute properly: Obtain required signatures, dating, and notarization or witness statements if required.

Core clauses to include in a professional release

A robust release enumerates essential clauses that define obligations, limits, and remedies. Each clause should be precise and drafted to address statutory exceptions and enforceability.

Recitals

Brief background facts and purpose of the agreement that contextualize the settlement without creating new obligations; useful for clarity in disputes about the parties' intent and consideration.

Release clause

Exactly identify the claims and statutes being released, include date range and specific exclusions, and avoid overly broad blanket language that could invite judicial scrutiny or claims of unconscionability.

Consideration

State the payment amount or non-monetary consideration, timing of payment, tax treatment responsibilities, and any escrow or installment conditions to avoid later disputes.

Confidentiality

Define permissible disclosures, carve-outs for legal obligations, and penalties for breach; ensure confidentiality does not prevent statutory reporting or whistleblower rights.

Representation and warranties

Each party confirms authority to sign and acknowledges they sought counsel; include survival periods for representations that must outlast the agreement term.

Governing law and venue

Specify the state law governing interpretation and the chosen forum for disputes, recognizing that choice of law cannot override non-waivable statutory rights in some jurisdictions.

Configuring an online signing workflow

Set up a clear routing and authentication workflow so each signer completes agreed steps in order and records are preserved for compliance.

Field Configuration
Signer order Sequential or parallel routing based on required approvals
Authentication Email link plus optional SMS or KBA for identity verification
Notifications Automated reminders and completion copies to parties
Audit trail Enable timestamp, IP, and action log retention

Technical considerations when e-signing this release

Retain signed copies in a secure repository and ensure export formats preserve signature metadata and the audit trail for future disputes.

  • Authentication: Email, SMS, or KBA options
  • Document formats: PDF and DOCX supported
  • Integrations: CRM and storage integrations

Typical routing and execution flow

This overview shows common routing steps from drafting through storage to ensure each action is tracked and reproducible.

  • Draft and place fields: Author prepares agreement and adds signature/date fields.
  • Assign signers: Enter signer names, emails, and signing order.
  • Verify identity: Use chosen authentication and capture acceptance of electronic record.
  • Complete and archive: All parties receive signed copies and audit trail stored securely.

Key timelines to track when finalizing a release

Observe these time-sensitive items during negotiation and execution to avoid lapses that could affect enforcement or tax reporting.

Offer response period:

Specify how long the claimant has to accept the settlement.

Payment schedule:

State exact payment dates or milestones for consideration.

Revocation windows:

Note any statutory rescission rights or required notice periods.

Notarization deadline:

If required, state when notarization must be completed.

Record retention start:

Date from which retention obligations begin for archival rules.

Security and compliance checklist for signed releases

Encryption: TLS 1.2/1.3; AES-256 at rest
Audit trail: Timestamped actions and IP logs
HIPAA: BAA required for PHI
ESIGN/UETA: Legal e-signature frameworks
SOC 2: Type II available
21 CFR Part 11: Support for FDA compliance

Potential consequences of an incorrect or incomplete release

Unenforceability: Overbroad language may be invalidated by a court
Reserved claims: Failure to exclude statutory exceptions can preserve litigation rights
Tax exposure: Misstated consideration can trigger reporting issues
Regulatory scrutiny: Labor agencies may investigate despite private settlement
Confidentiality breach: Improper disclosures can lead to penalties
Execution defects: Missing notarization/witnesses may void parts of the agreement

Common drafting and execution pitfalls to avoid

  • Using vague release language that fails to identify specific statutes or timeframes.
  • Omitting required statutory notices or revocation periods applicable to the claimant.
  • Allowing contradictory clauses such as broad confidentiality that conflict with whistleblower rights.
  • Failing to match signer names or to capture a verifiable audit trail for electronic execution.

Real-world examples of resolving disputes with a release

These brief examples illustrate how organizations and individuals have used releases to conclude employment disputes while documenting terms and protecting parties.

Optica Ventures LLC

Optica used a standardized release to resolve a discrimination claim efficiently and preserve confidentiality for both sides.

  • Settlement included clear carve-outs for statutory claims.
  • The company retained signed copies and an audit trail to demonstrate compliance and to defend against later challenges in arbitration or agency inquiries.

Fertility Centers of Illinois

A medical provider included HIPAA addenda when settling an employee complaint involving patient information.

  • The release required a BAA and limited disclosure.
  • By documenting the privacy safeguards and retaining the executed release, the provider reduced regulatory risk while resolving the internal dispute.

eSignature pricing comparison for executing release agreements

Pricing models and feature availability vary across vendors; below is a concise comparison with signNow listed first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about these release agreements

Answers to common execution and enforceability questions when preparing a release to resolve alleged fair employment violations.


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