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Colorado Report of Unclaimed Property

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REPORT OF UNCLAIMED PROPERTY – FORM A

COLORADO DEPARTMENT OF TREASURY

UNCLAIMED PROPERTY DIVISION

1580 LOGAN ST SUITE 500

DENVER, COLORADO 80203

303-866-6070 OR TOLL FREE 800-825-2111

FAX: 303-866-6154

http://www.GreatCOPayback.com

WHO IS REQUIRED TO REPORT?

  • All types of companies and business entities (legally referred to as business associations), except racetracks;
  • Public institutions including courts, municipalities, governmental subdivisions/agencies, public corporations or authorities;
  • Non-profit entities, hospitals, utilities, estates, or any other legal or commercial entity.

This form must be filed in accordance with the Unclaimed Property Act, Title 38, Article 13 of the Colorado Revised Statutes.

ALL SECTIONS MUST BE COMPLETED.

1. Name of Business (Holder):

Street Address and Mailing Address:

City, State Zip:

2. ENTER YOUR FEDERAL EMPLOYER’S TAX IDENTIFICATION NUMBER (FEIN) -

3. State of Incorporation or Principal Place of Business

Date of Incorporation or Date Business Started

4. Total Assets

Annual Gross Income

5. Please indicate which of the following best describes the primary activity of your company (check one):

If other, specify:

6. If you have reported previously under a different name or Federal Employer’s Tax ID number (FEIN), please list below:

7. Contact Person for Reporting / Contact Person for Claims

8. If you have reported Colorado unclaimed property to another state, please indicate the name of the state:

9. The following must be completed and signed by a duly authorized officer of the company:

Total dollar amount remitted

Total shares remitted

Date

Signature of Officer

Title

Phone

10. Make checks payable to: Colorado Department of the Treasury.

Attach payment with this form and mail to the address above. Attach confirmation of shares, stock and mutual funds transferred into Colorado & CO.

Form A 0503.doc rev 07/03

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What the Colorado Report of Unclaimed Property Is

The Colorado Report of Unclaimed Property is the standardized filing used by holders to disclose and remit property believed abandoned to the Colorado State Treasurer's Unclaimed Property Division. It lists items such as dormant accounts, uncashed checks, unclaimed wages, securities, and other tangible or intangible assets, identifies apparent owners when available, and provides holder contact and remittance details so the state can assume custody and facilitate owner claims.

Why Accurate Reporting Matters

Filing the Colorado Report of Unclaimed Property meets statutory obligations, documents due diligence, preserves holder credit for remitted amounts, and reduces exposure to enforcement actions. Timely, complete reporting also helps reunite owners with property and lowers the risk of costly audits or corrective assessments.

Why Accurate Reporting Matters

Who Typically Prepares This Report

Businesses, banks, insurers, payroll processors, and other holders prepare the Colorado Report of Unclaimed Property when holding potentially abandoned assets.

  • Banks and credit unions — report dormant deposit accounts, uncashed checks, and escheat-sensitive balances.
  • Corporations and brokers — report unclaimed dividends, vendor credits, and inactive payroll or contractor payments.
  • Nonprofits and government entities — report unclaimed refunds, program overpayments, or unclaimed tangible property.

Smaller holders should review vendor, payroll, and client records annually to determine reportable property and meet Colorado requirements.

Essential Elements of a Compliant Report

A compliant Colorado Report of Unclaimed Property contains defined sections that identify the holder, enumerate each property item, record owner contact data, document dormancy and search efforts, summarize remitted totals, and include certification by an authorized signer.

Holder Details

List the legal holder name, tax identification number, primary contact person, mailing address, and a contact phone or email so the Treasurer can request clarifications or supplemental documentation.

Property Inventory

Provide a line-by-line ledger with unique identifiers, property type, account or reference number, original date, last activity date, and the current balance or description for each reported item.

Owner Data

Supply the owner's full legal name, last known address, Social Security number or TIN when available, and other contact details to support owner notification and claims processing.

Dormancy Evidence

Document the inactivity period, the applicable dormancy rule for that property type, and the search or notice steps taken to locate the owner prior to remittance.

Remittance Summary

Include totals by property category, reconciliations to holder records, any adjustments, and the final remittance amount formatted for electronic transfer or check submission.

Certification

An authorized officer must certify the report's accuracy; include printed name, title, signature, date, and retain supporting workpapers for audit and verification purposes.

Required Information and Key Fields

Holder name: Legal entity name on file
Holder TIN: Employer or filer TIN
Owner name: Owner's full legal name
Last activity date: MM/DD/YYYY format
Property type: Cash, securities, tangible, other
Amount/value: Current balance or fair value

Step-by-Step: Preparing and Submitting Your Report

Follow these practical steps to gather records, verify dormancy, populate the report, and submit to the Colorado Unclaimed Property program.

  • 01
    Collect records: Gather account ledgers, check registers, payroll and vendor data.
  • 02
    Verify dormancy: Confirm inactivity meets statutory dormancy periods for each property type.
  • 03
    Prepare report: Populate report fields, totals, and owner contact details.
  • 04
    Submit & retain: File electronically or by mail and keep supporting documents.

Configuring an Online Filing Workflow

Set up your digital workflow to automate repetitive tasks, validate critical fields, and support bulk reporting for multi-account holders.

Field Configuration
Template Use reusable template with required fields pre-placed
Conditional Fields Show fields only for applicable property types
Bulk Upload CSV import with mapping to report fields
Validation Rules Require TIN, date format MM/DD/YYYY, positive amounts

Where to File and How the State Processes Submissions

This overview explains submission destinations and the state-level processing steps for remitted unclaimed property.

  • Prepare file: Assemble report and supporting schedules
  • Upload: Submit via Colorado Treasury online portal or approved format
  • Acknowledge: Receive confirmation and tracking number from Treasurer
  • Processing: State reviews, posts property, and publishes owner search results

Digital Signing, File Formats, and Integration Considerations

Electronic filing and e-signatures require compliant file formats, secure transport, and appropriate signer authentication to meet ESIGN and state procedures.

  • Integrations: Salesforce, NetSuite, and cloud storage integrations common
  • Formats: PDF, CSV, and DOCX accepted by many portals
  • Authentication: Use email, SMS, or stronger signer verification

Ensure platforms provide audit trails, encryption in transit and at rest, and role-based access. For sensitive health data, obtain a BAA; for other regulated data verify privacy obligations before transmitting owner-identifiable information.

Timelines, Filing Cadence, and Processing Expectations

Consider dormancy rules, annual reporting cadence, owner-notice timing, and typical state review windows when scheduling unclaimed property workflows.

Dormancy periods vary:

Different property types have variable dormancy; confirm per category before reporting.

Annual filing requirement:

Most holders file once per year; check Colorado Treasurer for the official deadline.

Owner notification timing:

Documented attempts to contact owners are often required before remittance.

State processing time:

Review and reconciliation can take several weeks to a few months.

Amendment windows:

Corrective filings accepted subject to state guidance and possible penalties.

Common Preparation Mistakes to Avoid

  • Failing to reconcile reported totals to general ledger or bank statements, which leads to audit flags and time-consuming follow-up with the Treasurer's office.
  • Providing incomplete owner contact details or using P.O. boxes exclusively, preventing successful owner notification and increasing reissue or claims workload.
  • Misclassifying property types or applying incorrect dormancy periods, causing under- or over-reporting and potential penalties.
  • Neglecting to keep supporting records and search documentation, which impairs your ability to substantiate due diligence during an audit.

Penalties and Key Compliance Risks

Late filing: Penalties and interest possible
Inaccurate totals: Audit adjustment risk
Missing owner info: Increased claims processing
Failure to remit: Potential fines and enforcement
Intentional disregard: Higher civil penalties
Record retention lapse: Evidence unavailable for audits

eSignature Pricing Comparison for Filing and Signing Needs

Vendor pricing and feature availability vary; the table below shows starting prices and common capability differences relevant to high-volume unclaimed property reporting workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions and Practical Answers

Answers to common questions about what to report, electronic signatures, corrections, signing authority, and retention for Colorado unclaimed property filings.


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