Reservation Form

Exhibit Space Reservation Form and Agreement

Please type or print clearly:

Exhibitor’s Name

Street Address

Booth Preferences:

Total Size:

Total Cost:

Names of competitors you do not wish to be near

Agreement

1. Exhibitor agrees to abide by all the requirements and restrictions in the Official Regulations and Agreement Conditions. Exhibitor understands that this is not a binding Agreement until officially accepted by (Name of Sponsor).

2. A % non-refundable deposit of the total booth space is required with the signed Agreement to hold the space.

3. Exhibitors will be assigned space in the order in which receives Agreements with a % non-refundable deposit on total booth space.

4. (Name of Sponsor) will assign what it considers the best space available upon confirmation from the Exhibitor.

5. Any balance on total booth space will be due no later than (date). Any Agreement received after (date) must be paid in full. If payment in full is not received by (date) Exhibitors will not be allowed to set-up until payment in full is received.

Make all checks payable to: (Name of Sponsor) send to

6. Booth costs:

7. Cancellation Policy: Substitutions may be made without penalty at any time. Cancellations must be received in writing prior to (date).

Cancellations prior to (date) will receive a % refund with a $ clerical processing fee.

No refunds will be issued after (date). No-show registrations will not be issued a refund. All refunds will be issued within days after the conference has concluded.

No invoicing to companies will be allowed. Credit card payments, checks, or cash will be accepted for on-site registration.

(Please review the Official Regulation and Agreement Conditions of Agreement.)

Fax or Mail to

Attention:

Phone:

Fax:

Official Regulations and Agreement Conditions

I. For the purpose of this Agreement, the Exhibition will be held in the and the name of the Exhibition shall be (Name of Convention), hereinafter called Convention.

II. Eligibility: (Name of Sponsor) shall have the sole right to determine the eligibility of exhibits, including, but not limited to: companies, products, systems, services, booth graphics, printed matter distributed at the conference, souvenirs and giveaways, costumes and booth personnel attire, and all other exposition features and activities.

III. Promotional Material: Sample articles, premiums, novelties, publications, souvenirs, printed educational and promotional materials may be distributed from the confines of the Exhibitor's booth only.

Prizes, contests or drawings are permitted with the permission of (Name of Sponsor).

IV. Conduct and Restrictions: reserves the right to restrict exhibits which because of noise, odors, methods of operation or any other reason become objectionable or otherwise detract from or are out of keeping with the character of the exposition as a whole.

V. Booth Staffing: Exhibit booths must be staffed during all posted Convention Hall hours. No exhibit or portion thereof may be removed from the Convention Hall during the Convention without conference without the written consent of (Name of Sponsor).

VI. (Name of Sponsor) shall have sole control over admissions policies at all times.

VII. Cancellation Policy: Written notice of cancellation must be received by at least days in advance of the scheduled exhibition date.

Cancellation refund percentage: %

Refund paid by within days after the close of the Convention.

VIII. Default: on the first Convention.

IX. Shipping: Detailed shipping instructions will be handled through .

Please download ’s form at .

X. Labor: Exhibitors must make arrangements for this type of activity as specified on the ’s website.

XI. Arrangement of Exhibits: reserves the right to change the location if this is in the best interest of the exhibition.

XII. Utilities: Any other utilities to include water, phone, drain, etc will need to be arranged for by the .

XIII. Installation and Dismantling: Set up and tear down times will be announced in the ’s Brochure.

XIV. Protection of Property: Nothing shall be pasted, tacked, nailed, screwed or otherwise affixed to columns, walls, floors or other parts of the building or furniture.

XV. Liability: and the Convention Facility forever harmless for any damages or charges imposed for violation of any law or ordinance.

XVI. Interpretation: These regulations become a part of the Agreement between Exhibitor and .

XVII. General: All matters and questions not covered by the Official Regulations and Agreement Conditions are subject to the discretion of .

Additional participant charge: % of the total cost for exhibit space.

XVIII. Severability

XIX. No Waiver

XX. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

XXI. Mandatory Arbitration

XXII. Assignment of Rights

XXIII. Compliance with Laws

XXIV. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.