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Application for Registration Information Update/Correction/Cancellation

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Application for Registration Information Update/Correction/Cancellation

(To be filled up by BIR) DLN: [NOTE: This form shall be used in RDOs with eTIS-1 only]

Republic of the Philippines
Department of Finance
Bureau of Internal Revenue

BIR Form No. 1905

Fill in applicable spaces. Mark all appropriate boxes with an "X".

Part I TAXPAYER INFORMATION

1 Taxpayer Identification Number (TIN)   2 RDO Code   3 Contact Number

4 Taxpayer's Name (If Individual)

PART II

5 Replacement/Cancellation of:

Certificate of Registration (COR)    Lost/Damaged    Correction/Change/Update of Registration Information

Authority to Print (ATP) Receipts/Invoices    Closure of a business

Tax Clearance Certificate for Tax Liabilities (TCL1)    Change of accredited printer as requested by the taxpayer

Taxpayer Identification Number (TIN) Card    Tax Clearance Certificate for Transfer of Property/ies (TCL2)/Certificate Authorizing Registration (CAR)

Others (please specify)

6 Correction/Change/Update of Registration Information

A. CHANGE IN REGISTERED NAME/TRADE NAME

Registered Name    Trade Name

New Registered Name/Trade Name

B. CHANGE IN REGISTERED ADDRESS

Transfer within same RDO    Transfer to another RDO

From To

C. CHANGE IN ACCOUNTING PERIOD (Applicable to Non-Individual)

From Calendar Period to Fiscal Period    Start Date of New Period

From Fiscal Period to Calendar Period    From One Fiscal Period to Another Fiscal Period    Start Date of Old Period

D. CHANGE/ADD REGISTERED ACTIVITY/LINE OF BUSINESS

Effective Date of Change

E. CHANGE/ADD FACILITY TYPE/DETAILS

Additional/New Facility PP - Place of Production SP - Storage Place WH - Warehouse SR - Showroom GG - Garage BT - Bus Terminal RP - Real Property for Lease with No Sales Activity

F. CHANGE/ADD INCENTIVE DETAILS/REGISTRATION

Investment Promotion Agency Legal Basis

Incentives Granted Number of Years

Registration/Accreditation No. Start Date End Date

Registered Activity Tax Regime

Effectivity Date From To Activity Start Date Activity End Date

Date Issued

G. CHANGE/ADD TAX TYPE DETAILS/SUSPEND TAX TYPE/RE-REGISTER TAX TYPE

H. CHANGE/UPDATE OF CONTACT TYPE

Phone Number Mobile Number Fax Number Email Address (required)

I. CHANGE/UPDATE OF CONTACT PERSON/AUTHORIZED REPRESENTATIVE

Position TIN

J. CHANGE/UPDATE OF STOCKHOLDERS/MEMBERS/PARTNERS

7 Closure of Business/Cancellation of Registration

A. CANCELLATION OF TIN

Death As a result of merger/consolidation

Multiple/Identical TIN Others (please specify)

Failure to start/commence business (For Non-Individual)

Permanent closure of a branch

Dissolution of corporation/partnership    Effective Date of Cancellation

B. DE-REGISTER/CESSATION OF REGISTRATION

Permanent closure of business (head office) of an individual

Others (please specify) Effective Date of Cessation

8 Update of Books of Accounts

9 Other Update/Correction (please specify details)

For Taxpayer For BIR Use

Effective Date of Change Approved by:

10 Declaration

I declare, under the penalties of perjury, that this application has been made in good faith, verified by me, and to the best of my knowledge and belief, is true and correct, pursuant to the provisions of the National Internal Revenue Code, as amended, and the regulations issued under authority thereof.

Documentary Requirements:

Replacement/Cancellation, Correction/Change/Update of Registration Information, Closure of Business/Cancellation of Registration, and Update of Books of Accounts requirements are listed in the form notes; provide supporting documents as applicable.

Taxpayer/Authorized Representative

TIN

Title/Position of Signatory

REVENUE DISTRICT OFFICER

Date

Stamp of Receiving Office and Date of Receipt

Additional Page 2 Information

J. CHANGE/UPDATE OF STOCKHOLDERS/MEMBERS/PARTNERS

Documentary Requirements Summary

Use the applicable requirements listed on the form for: Replacement/Cancellation, Correction/Change/Update of Registration Information, Closure of Business/Cancellation of Registration, and Update of Books of Accounts.

This section on page 2 includes the detailed supporting documents and filing conditions for each update type.

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What this Application Is and when it applies

The Application for Registration Information Update/Correction/Cancellation is a formal filing used to notify a government agency or registry of changes, corrections, or the termination of a previously registered record. Typical uses include updating business registration data, correcting misspelled names or addresses, removing obsolete entries, or formally canceling a registration. The form establishes an official record of the change, often triggers administrative processing, and may require supporting documentation, authorized signatures, and notarization depending on the issuing agency and state rules.

Why filing the Application matters

Submitting the Application keeps public records accurate, prevents administrative penalties or service failures, and preserves legal protections tied to correct registration data.

Why filing the Application matters

Step-by-step: complete and submit the Application

Follow these steps in order to minimize delays and ensure the agency accepts your update.

  • 01
    Gather records: Collect original registration, supporting IDs, and any authorization documents.
  • 02
    Complete fields: Enter required data precisely, using MM/DD/YYYY for dates.
  • 03
    Attach evidence: Upload or include certified documents proving the change.
  • 04
    Sign and submit: Sign per agency rules and file via the prescribed channel.

Core components to include on a professional application

A complete Application for Registration Information Update/Correction/Cancellation includes identifiable metadata, a clear description of the requested change, proof of authority, and a durable signature block; include all of these to reduce processing time.

Applicant Information

Full legal name, contact phone, email, mailing address, and registration or account number to enable the agency to precisely locate and apply the change to the correct record.

Change Details

A clear before-and-after description that specifies the exact fields to update, correction text, or explicitly states cancellation to avoid ambiguity during administrative review.

Supporting Documentation

Attach required evidence such as corrected formation documents, government IDs, court orders, or certified translations where applicable to prove the authority or factual basis for the change.

Legal Authority

Provide the signer’s title and basis of authority (officer, registered agent, power of attorney) and include corporate resolutions or POA documents if the signer is not on file.

Signature & Date

A dated signature block for the authorized party; include printed name, title, and contact details. Indicate whether initials are acceptable and whether notarization is required.

Agency Use Section

Leave space for agency stamps, processing notes, and tracking numbers. This ensures the application remains an authoritative record after processing.

Security and compliance details to consider

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Audit and controls: SOC 2 Type II
Healthcare compliance: HIPAA (BAA required)
FDA compliance: 21 CFR Part 11 support
Information security: ISO 27001 certified

How to configure an online workflow for this Application

Typical configuration choices when preparing an electronic filing workflow for an update or cancellation.

Field Configuration
Authentication level Email + SMS code
Conditional fields Show supporting-upload when Correction selected
Signer order Sequential or parallel per agency requirement
Audit trail Enable IP, timestamp, and certificate

Where the Application goes: typical routing and processing

Filing routes vary by agency; the process below reflects common submission paths for registration updates.

  • Local agency: Submit to issuing state or municipal registry
  • Federal agency: File with the relevant federal office if federally registered
  • Third-party filer: Use authorized agents or attorneys where allowed
  • Record update: Agency posts updated record and issues confirmation

Digital submission and platform considerations

Confirm platform compatibility and authentication requirements before e-filing the Application.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File formats: PDF, DOCX, fillable PDF
  • Advanced auth: SMS, KBA, SSO

Timing and processing expectations

Processing windows depend on the agency, filing method, and whether supporting documents are complete; plan for both agency and internal lead times.

File promptly:

Submit as soon as change is known to avoid compliance gaps

Agency review time:

Often 5–30 business days depending on backlog and completeness

Expedited options:

Some agencies offer rush processing for additional fees

Notification of completion:

Expect an official confirmation or updated certificate

State-specific rules:

Check the issuing agency for exact statutory deadlines

Common mistakes that delay or invalidate the Application

  • Incorrect registration number or misspelled legal name leads to misapplied changes and longer review cycles.
  • Missing or incomplete supporting documentation commonly triggers office requests for more information and processing delays.
  • Unauthorized signer or lack of proof of authority can cause rejection or requirement for additional affidavits.
  • Failing to follow notarization or witness rules for the jurisdiction can nullify the filing and require re-execution.

Potential consequences of errors or late updates

Administrative fines: State or agency penalties for noncompliance
Loss of good standing: Business status risks suspension or forfeiture
Contractual impact: Incorrect records can void or complicate contracts
Tax complications: Incorrect registration data may trigger withholding or audit
Operational delays: Licensing and permitting may be delayed
Re-execution cost: Additional filing, notary, and attorney expenses

Common eSignature vendor pricing and capability snapshot

For completing and submitting the Application electronically, compare starting price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps across major vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of similar filings and outcomes

These two concise examples illustrate how organizations used electronic workflows to complete registration updates and cancellations.

Optica Ventures — correction

Optica Ventures needed to correct a registered address after incorporation was filed incorrectly.

  • A single consolidated submission with certified documents was prepared and signed.
  • The agency accepted the correction within two weeks; the company received an updated certificate and avoided downstream banking and vendor setup delays.

Martin Properties — cancellation

A property management firm canceled an outdated franchise registration after a business restructure.

  • The submission combined a corporate resolution and notarized signature.
  • The record was closed and confirmed by the registry; the firm avoided renewal fees and clarified liability exposure for future transactions.

Who typically completes this Application

Choose the appropriate preparer based on the nature of the change and whether legal authority or notarization will be required.

  • Real Estate managers and brokers correcting ownership or agent contacts for property records and leases.
  • Healthcare administrators updating provider or facility registration details under privacy and licensing rules.
  • Finance and compliance officers maintaining entity registration data for tax reporting and KYC obligations.

Practical tips to avoid delays and rework

Adopt these practical steps when preparing an Application for Registration Information Update/Correction/Cancellation to reduce agency inquiries and refiling.

Verify party names against government ID
Before submission, cross-check all names with formation documents or government-issued IDs; consistent naming prevents rejection and reduces the need for affidavit follow-ups or amended filings.
Attach certified supporting documents when required
If the agency requests certified copies or court orders, procure them in advance. Uncertified uploads often trigger requests that extend processing by weeks.
Confirm signer authority and include proof
Include corporate resolutions, POAs, or agent appointment letters when the signer is not listed on the original registration to preempt verification holds.
Use a durable electronic audit trail
When e-signing, ensure the platform captures timestamps, IP addresses, and a tamper-evident certificate to satisfy legal reproducibility and agency acceptance requirements.

FAQs and troubleshooting for common issues

Answers to frequent questions about format, notarization, e-signatures, and correcting common mistakes for this Application.


Need help? Contact support

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