Fill and Sign the Sample Letter for Follow Up to Mayor and Board of Aldermen on Cable Rate Regulation Form

Instruction: This is a model letter. Adapt to fit your facts and circumstances. VIA FAX AND U.S. MAIL Mayor and Board of Aldermen City of       ,       Re: Cable Regulation Dear Mayor and Board of Aldermen: As you will recall, the City held a work session regarding the issue of the regulation of cable television on             , 20       . Towards the conclusion of that meeting, I requested, and received permission to utilize the City's accountant to review the financial information submitted by       County       ("       ") and to assist in determining if       's cost of service filing included only permissible costs. Further, I stated that I intended to make a recommendation at the             , 20       meeting regarding       's rates. Unfortunately, I will not be in a position to do so. After the meeting on             , 20       , I attempted to contacted _____________________ and we were finally able to meet on             , 20       to discuss the cable regulations and the review which _____________________ needed to perform. Since that time, _____________________ has been reviewing       's cost of service filing and is preparing for me a list of additional information which he believes we need from       to verify their cost of service rates. Once I receive this information from _____________________ , I will obtain the needed information from       , and we should be in a position to reach a conclusion about       's proposed rates. Hopefully, this can be done by the             , 20       meeting. In the meantime, it is imperative that the City adopt the cable order which is enclosed. Under the FCC rules, this Order must be adopted prior to the end of the 150 day extension which the City granted itself (in this case       ) in order to be able to require       to issue refunds should the City determine its proposed rates to be too high. If the Order is not adopted, the City could lower rates in the future but could not order refunds. Moreover, the rates which       proposes in its cost of service filing is the rate which it currently charges and our failure to make a rate decision by the end of the 150 day extension will not result in any rate increase. In order to keep costs at a minimum, I do not intend to be present at the meeting on       ,       , 20       , unless you specifically request me to do so. Adoption of the enclosed order is all that is necessary to protect the City's rights regarding cable regulation. Should you have any questions or if I can of assistance, please do not hesitate to call. Sincerely, by:       /