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Scholarship Application

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Henderson State University Application for Scholarship

PLEASE PRINT OR TYPE

Address

Semester for which you are applying: Year

Have you ever attended college before? If so, where? When?

SCHOLARSHIP FOR WHICH YOU WISH TO APPLY (CHECK ONE):

Scholarships are awarded on a first-come, first-served basis as long as institutional scholarship funds are available. Only a limited number of scholarships in each category will be awarded to out-of-state students.

ACT 30-36 and high school cumulative 3.50 GPA

Or National Merit Finalist or Semifinalist

National Merit Achievement Finalist or National Merit Achievement Semifinalist

Interview required

Renewable for eight consecutive semesters

Nontraditional students may apply if they have never attended college and meet the same requirements

Must enroll and complete 15 hours each semester

To renew scholarship you must have completed 30 hours and maintained a cumulative 3.25 GPA at the end of each academic year

ACT 27-29 and high school cumulative 3.25 GPA

Renewable for eight consecutive semesters

Nontraditional students may apply if they have never attended college and meet the same requirements

Must enroll and complete 15 hours each semester

To renew scholarship you must have completed 30 hours and maintained a cumulative 3.00 GPA at the end of each academic year

ACT 24-26 and high school cumulative 3.25 GPA

Renewable for eight consecutive semesters

Nontraditional students may apply if they have never attended college and meet the same requirements

Must enroll and complete 15 hours each semester

To renew scholarship you must have completed 30 hours and maintained a cumulative 3.00 GPA at the end of each academic year

ACT 21-23 and high school cumulative 3.00 GPA

Renewable for eight consecutive semesters

Nontraditional students may apply if they have never attended college and meet the same requirements

Must enroll and complete 15 hours each semester

To renew scholarship you must have completed 30 hours and maintained a cumulative 3.00 GPA at the end of each academic year

*Only if you maintain a cumulative GPA of 3.25 at the end of the year will you be eligible for an incentive increase for the next year as follows:

Initial Award ...........................................$2,000

2nd year ..................................................$2,500

3rd year....................................................$3,000

4th year....................................................$3,500

At the end of freshman year if 3.25 GPA is not attained the incentive option is not available for subsequent years.

High school cumulative GPA 2.75

Provide resume with documented leadership and two letters of recommendation from school officials (counselor, teacher, principal)

Renewable for eight consecutive semesters

Nontraditional students may apply if they have never attended college and meet the same requirements

Must enroll and complete 15 hours each semester

To renew scholarship you must have completed 30 hours and maintained a cumulative 3.00 GPA at the end of each academic year

Deadline on or before June 1

60 transferable hours with cumulative 3.00 GPA

Students, who have completed at least an associate’s degree at a community college and earned no more than 15 hours at any university (including Henderson State University), are eligible as long as other criteria are met.

Renewable for four consecutive semesters

Must enroll and complete 15 hours each semester

To renew scholarship you must have completed 30 hours and maintained a cumulative 3.00 GPA at the end of each academic year

Deadline on or before June 1

48 transferable hours with cumulative 3.00 GPA

Students, who have completed at least an associate’s degree at a community college and earned no more than 15 hours at any university (including Henderson State University), are eligible as long as other criteria are met.

(priority consideration will be given to students who have completed 60 transferable hours with a 3.00 GPA or completed an associate’s degree)

Aggregate award not to exceed $6,000

Renewable for up to six consecutive semesters

To renew scholarship you must have completed all hours enrolled and maintained a cumulative 3.00 GPA at the end of each academic year

Return scholarship applications to:

Office of University Relations/Admissions

1100 Henderson St., HSU Box 7560

Arkadelphia, AR 71999-0001

HIGH SCHOOL VERIFICATION (for high school use only)

IMPORTANT–This portion must be completed by a high school counselor or principal and bear an official school seal for scholarship consideration.

I verify that the above-named student has a cumulative high school grade point average of and ranks out of in his/her class.

Scholarship application submitted without verification of GPA by a high school counselor or principal will not be processed.

SCHOOL SEAL REQUIRED

Guide to Applying for Academic Scholarships

• Deadline for freshmen academic scholarships is on or before February 1 (unless funds are depleted prior to February 1).

• Deadline for transfer scholarships is on or before June 1 (unless funds are depleted prior to June 1).

• Academic scholarships are very limited-early application is highly recommended.

• Students who meet the deadline are not guaranteed a scholarship.

• Academic scholarships are awarded on a first-come, first-serve basis as long as institutional scholarship funds are available.

• Students must be admitted to the university and have a minimum ACT subscore of 19 on English, Math, and Reading before being considered for a scholarship. ACT scores cannot be more than 5 years old.

• Students previously enrolled in college full-time are not eligible to apply for first-time freshmen scholarships.

• International students are not eligible to apply for academic scholarships.

• Only a limited number of scholarships in each category will be awarded to out-of-state students.

• Henderson State does not superscore or recalculate the ACT to determine scholarship eligibility.

• Scholarship upgrades are not guaranteed. Upgrades will be considered only if the deadline is met and funds are available.

• Students cannot be awarded more than one academic scholarship.

• Scholarship recipients who decided not to attend HSU are required to notify the Admissions Office in writing.

• For National ACT Test dates, go to www.act.org. The HSU ACT Code is 0126. For SAT Test dates, go to www.collegeboard.com. The HSU SAT Code is 6272.

• Scholarship awards can be applied only to tuition, fees assessed to all general students*, room or board (excluding Whispering Oaks). Scholarship funds not needed for tuition, fees, room or board cannot be applied to any other cost. Scholarship awards have no cash value and cannot be refunded.

• The terms and conditions of all academic scholarships and each subsequent renewal are subject to change and will be governed by the then current university scholarship policies located at www.hsu.edu/financial-aid/.

• Scholarships are awarded for consecutive fall and spring terms only and do not cover summer terms.

• Freshman academic scholarships are awarded for eight consecutive semesters or until the completion of an undergraduate degree, whichever comes first, provided the student maintains all scholarship requirements.

• Academic scholarship recipients must enroll in and complete 15 hours each fall and spring term. Concurrent enrollment on another campus cannot be used to meet this requirement and will not be covered by the scholarship. Incompletes (I) posted on transcripts are not completed hours.

• All college course work is calculated into the cumulative GPA for scholarship renewal, even if taken during high school or subsequent summer terms.

• Scholarship recipients who attend summer terms should be aware those grades may affect scholarship status when cumulative GPA is reviewed.

• Scholarship eligibility is reviewed immediately after grades are posted in May. Scholarships are cancelled for subsequent terms if retention criteria are not fully met. Cancellation notices are sent to the student’s Henderson email account. For extenuating circumstances only, contact the financial aid office to appeal.

• To remain in compliance with Act 323 of 2009, the University reserves the right to cancel or modify any scholarship funded by the institution at any time.

• Students from the following counties in states bordering Arkansas will be charged tuition at in-state rates and are not considered out-of-state for scholarship purposes. Louisiana: Claiborne Parish, Morehouse Parish, Union Parish, Webster Parish. Mississippi: Bolivar, Coahoma, Desoto, Tunica. Missouri: Barry, Dunklin, McDonald, Oregon, Ozark, Pemiscot, Ripley, Taney. Oklahoma: Adair, Delaware, LeFlore, McCurtain, Sequoyah. Tennessee: Dyer, Lauderdale, Shelby, Tipton. Texas: Bowie. You must submit the Out-of-State Fee Waiver Application to be considered.

• For additional scholarship opportunities, go to www.hsu.edu/financial-aid/.

• Students are encouraged to complete the Free Application for Federal Student Aid (FAFSA). This is not required for your scholarship application, but Henderson highly recommends it, even if you think you may not qualify for federal aid. Millions of dollars in federal financial aid are awarded to Henderson students each year, and there is no fee to apply. To apply to HSU, you must enter HSU Code: 001098 on the FAFSA. Go to www.FAFSA.gov

• Parents: Prepare IRS tax returns early – they are needed to complete the FAFSA.

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What a Scholarship Application Is and when it’s used

A Scholarship Application is a structured form used by students or applicants to request financial awards, grants, or institutional aid. It collects identifying details, academic history, financial information, essays or personal statements, and consent for data use. Organizations use the application to evaluate eligibility, confirm documentation, and record award decisions; many programs accept electronic submissions and signatures under U.S. e-signature law to streamline intake and review.

Why a complete Scholarship Application matters

A complete, accurate application reduces processing delays and ensures fair, auditable award decisions. Properly filled fields and required attachments accelerate eligibility checks and help organizations comply with recordkeeping and privacy obligations under ESIGN, UETA, FERPA, and, where applicable, HIPAA.

Why a complete Scholarship Application matters

Who prepares and who reviews scholarship applications

Typical participants include applicants, program administrators, reviewers, and financial aid officers.

  • Applicants and guardians completing personal, educational, and financial details for award consideration.
  • Institutional reviewers and scholarship committees assessing eligibility, essays, and supporting documentation.
  • Financial aid or grants officers verifying awards, funds disbursement, and tax/reporting implications.

Each role has distinct responsibilities: applicants provide accurate inputs; reviewers document eligibility decisions; administrators retain final records and manage disbursements.

Core sections every professional scholarship application should include

Organize the application into clear sections so reviewers can assess eligibility efficiently. Use consistent labels, required markers, and upload fields for verification documents.

Applicant Details

Full legal name, date of birth, contact information, and government-issued ID where required for verification.

Academic History

Current institution, program, GPA, graduation date, and any transcripts or enrollment confirmations.

Financial Information

Household income summary, FAFSA or tax references, need-analysis fields, and documentation uploads for verification.

Essay / Personal Statement

Prompt-specific response area with word limit guidance and a place for reviewer notes.

References or Recommendations

Names and contact info for referees with optional automated request fields for electronic submissions.

Certification & Signature

Applicant attestation, consent language, signature field, and date to confirm accuracy and permission to use data.

Step-by-step: filling out a Scholarship Application

Follow these sequential steps to complete and submit an application accurately.

  • 01
    1. Gather documents: Collect transcripts, ID, financial records, and recommendation contacts.
  • 02
    2. Complete fields: Fill required fields, use MM/DD/YYYY for dates, and double-check names.
  • 03
    3. Attach evidence: Upload PDF copies of transcripts and any requested verification documents.
  • 04
    4. Sign and submit: Apply electronic signature if allowed, confirm submission receipt and tracking.

How to set up an online submission workflow

Configure the online form and routing so each reviewer receives correct documents and audit records.

Field Configuration
Upload Type Accept PDF and DOCX only
Required Flags Mark identity, transcript, and signature required
Reviewer Routing Route to admissions then financial aid sequentially
Notifications Enable email confirmations for applicant and reviewers

Typical submission and review flow

Scholarship programs often use a linear process from intake to award. Below are common stages and responsibilities.

  • Applicant Submission: Applicant completes form, uploads attachments, and signs consent.
  • Initial Eligibility Check: Administrator verifies basic eligibility and required documents.
  • Committee Review: Reviewers score essays and supporting materials.
  • Award Decision: Awards are recorded, notifications issued, and funds scheduled.

Digital signing and integration considerations

Choose a platform that preserves audit trails, supports attachment uploads, and integrates with your records systems.

  • File formats: PDF, DOCX supported
  • Integrations: Connectors for Google Workspace, Microsoft 365, Salesforce
  • Authentication: Email, SMS code, or advanced signer verification

Supporting documents commonly required with applications

Programs typically request a limited set of supporting materials to confirm eligibility and need. Prepare certified copies when requested.

Transcript

Official or unofficial transcripts showing current enrollment and GPA; PDFs are preferred for uploads.

Proof of Enrollment

Letter from registrar or enrollment verification document confirming program and expected graduation date.

Financial Documents

Tax returns, FAFSA summary, or other income verification when awards consider financial need.

Letters of Recommendation

One or more references submitted electronically or uploaded as signed PDF letters.

Common timelines and deadline expectations

Understand each program’s calendar: application cutoffs, internal review windows, and award disbursement schedules.

Application Deadline:

Date set by program; late submissions typically ineligible

Review Period:

2–6 weeks depending on volume and committee schedule

Award Notification:

Applicants usually notified within 2–8 weeks of deadline

Acceptance Deadline:

Recipient must accept or decline within the stated period

Disbursement Timing:

Funds disbursed per institution schedule after enrollment verification

Key milestones in the scholarship lifecycle

A clear milestone view helps applicants and administrators track progress from submission through disbursement.

01

Submission Open

Applicants begin gathering documents and filling the form

02

Submission Close

Final date for uploaded documents and signatures

03

Committee Review

Scoring and ranking of qualified applications

04

Award & Disbursement

Finalize recipients and schedule payment or credit

Common application errors to avoid

  • Incomplete fields — missing signature or date causes rejection
  • Mismatched names — applicant name not matching ID
  • Insufficient documentation — missing transcript or proof of enrollment
  • Late submission — applications received after deadline usually excluded

Consequences of incorrect or falsified information

Application Denial: Incomplete or inaccurate forms may be rejected
Award Revocation: Falsified documentation can lead to rescinded awards
Repayment Obligation: Recipients may be required to reimburse disbursed funds
Disciplinary Action: Institutions may impose sanctions for fraud
Legal Exposure: Intentional misrepresentation can have legal consequences
Tax Implications: Incorrect reporting may affect tax treatment of awards

Protecting applicant data and platform security features

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Access Controls: Role-based permissions and SSO support
Audit Trail: Timestamps, IP addresses, and action logs
Compliance: ESIGN, UETA, SOC 2, ISO 27001
HIPAA Support: BAA available where PHI is involved
Document Integrity: Tamper-evident signed PDFs and version history

Comparing eSignature vendors for scholarship application workflows

Common vendor features and starting prices for annual-billed plans. signNow is listed first as the baseline eSignature option.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (tiered) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-world examples of scholarship application workflows

Two brief examples showing how institutions streamline applications with electronic forms and signing.

Community College Pilot

A community college moved to online applications to reduce paper processing

  • Used conditional fields to verify residency
  • After implementation the college shortened review time and improved record accuracy while maintaining FERPA protections.

Foundation Grant Program

A private foundation required signed attestation and proof of enrollment

  • Implemented document upload and eSignature with audit trail
  • The foundation standardized award letters and simplified annual reporting to donors.

Frequently asked questions about Scholarship Applications

Answers to common problems encountered when completing or processing scholarship applications.


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