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Showroom Rental Contract

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TEMPORARY SHOWROOM RENTAL CONTRACT

October 3-5, 2011 | spring '12 | mon-wed | 9a-6p

LA MAJORS MARKET IS A CMC EVENT | 110 E 9TH ST SUITE A727, LOS ANGELES CA 90079 | WWW.CALIFORNIAMARKETCENTER.COM

Connecting retail's heavy-hitters to the industry's top power-brands, the CMC's LA Majors Market is the premier trade event for mass merchandisers. Thousands of department and chain store buyers from across the globe converge upon the LA Majors Market to write high-volume business.

This is an appointment-oriented Market. We do not recommend showroom rental without pre-scheduled retailer appointments. Temporary exhibitors for the Market are featured throughout the CMC in private, customized showrooms that are fully furnished and equipped for your convenience.

DATES

October 3-5, 2011 | mon-wed

HOURS

9a-6p | Daily

LOCATION

California Market Center
110 East Ninth Street
Los Angeles CA, 90079

CONTACT

Brad Jeremich
bjeremich@californiamarketcenter.com
tel 213.630.3631
fax 213.630.3972

PLEASE PRINT CLEARLY AND COMPLETE ALL SECTIONS. INCLUDE PAYMENT AND FAX TO 213.630.3972 OR FAX CONTRACT AND MAIL CHECKS TO: LA MAJORS MARKET, CALIFORNIA MARKET CENTER, 110 EAST NINTH STREET SUITE A727, LOS ANGELES, CALIFORNIA, 90079.

Exhibiting Company Information

Exhibiting Company Name

Contact Name

Street Address

City

State Zip/Postal Code

Phone

Fax

E-mail Address

Brand Names for Directory & Signage

Please write clearly exact text to be printed in directory listings and on your complimentary exhibit space I.D. sign.

Merchandise Info

WOMEN

Accessories

Active / Fitness / Athletic

Casual / Weekend Wear

Resort / Spa / Cruise

Swimwear

Junior

Young Contemporary

Prom / Special Occasion

Dresses

Special Sizes (Petite, Plus)

Outerwear

Intimate Apparel / Loungewear

Missy / Updated Missy

Private Label

Denim

MEN

Young Men's

Streetwear

Urban

Skate

Surf

Private Label

Denim

Accessories

Juvenile Products

Licensed Products

Gifts / Toys

Swimwear

Preteen

Private Label

CHILDREN

Layette

Infant

Toddler

Girls 4-6X

Girls 7-16

Boys 4-7

Boys 8-20

Accessories

Denim

Juvenile Products

Licensed Products

Gifts / Toys

Swimwear

Preteen

Private Label

Payment

FULL PAYMENT IS REQUIRED FOR A BOOKING CONFIRMATION. PLEASE ISSUE A SEPARATE CHECK FOR DEPOSITS.

CHECK - Payable to: CMC Events Inc.

WIRE TRANSFER - $50 INTERNATIONAL FEE

CREDIT CARD - Payable to CMC Events Inc.

AMEX / MASTERCARD / VISA CARD #:

EXPIRATION DATE:

CARDHOLDER NAME:

Showroom Preference

SAME SHOWROOM RENTED IN APRIL '11

Suite # square feet

NEW APPLICANTS OR RETURNING EXHIBITORS REQUESTING RELOCATION

350-450 sq ft

451-650 sq ft

651-850 sq ft

851-999 sq ft

1000-1500 sq ft

1501-2000 sq ft

Over 2,000 sq ft

Yes, we request CMC-provided furniture & equipment.

No, we will provide our own furniture & equipment.

Agreement

Application is hereby made by the undersigned for display space at LA MAJORS MARKET. It is understood upon acceptance of this application and receipt of the non-refundable payment, this application shall become a contract between the undersigned and California Market Center. Exhibitor agrees to abide by the terms of this application and the Terms And Conditions included in this application. Please read all of the Terms And Conditions included in this application. Your signature below conclusively establishes you have done so and will abide to our Terms and Conditions.

AUTHORIZED SIGNATURE

DATE

Fees

Showroom Rental Fee

Facility Fee $100 Non-refundable

$300 Showroom Key Deposit $300

$1000 Security Deposit $1000

$150 Late Fee

Additional Day Rental

Wire Transfer Fee

Subtotal

TOTAL DUE*

EXHIBITOR TERMS & CONDITIONS

1. Temporary Lease Agreement

A. This application represents a request for temporary space only in a venue promoted by California Market Center as a trade event and does not entitle the applicant to space until authorized and/or approved by show management.

2. Space Assignments

A. Applicants shall submit with the exhibit space application required payment due at that time based on desired location fees outlined on exhibit space application by deadlines stated on exhibit space application to assure space reservation.

3. Refunds and Cancellation Policy

Exhibitor may cancel or withdraw from the show by providing 60 days written notice prior to show date. Show fees will then be refunded less 25 percent.

4. Show Hours Policy

Exhibits and merchandise must remain completely intact and the exhibit space staffed during all scheduled show hours.

5. Directory Listing Errors And/Or Omissions

All information for Directory Book is taken from the exhibit space application.

6. Security Deposit & Decorating Restrictions

ALL displays must be freestanding. Nothing may be affixed to the walls or drapes.

7. Exhibit Personnel

Attendants, models and other employees must confine their activities to contracted exhibit space.

8. Promoting/Advertising

Exhibitor shall not distribute or permit distribution of advertising or promotional materials outside of contracted exhibit space.

9. Sharing Exhibit Space

Sharing of exhibit space is prohibited.

10. Indemnity

Exhibitor agrees to indemnify, hold harmless, and to insure California Market Center from and against any and all loss, damage, liability or expense arising out of or resulting from use of exhibit space.

AUTHORIZED SIGNATURE

DATE

Enter text✕

What a Showroom Rental Contract Is and when it applies

A Showroom Rental Contract is a written agreement that sets the terms for short- or long-term use of a retail or display space by a tenant, exhibitor, or brand. It defines the premises, rental term, fees, permitted uses, setup and teardown rules, insurance and liability allocation, access and security, and conditions for termination or renewal. For commercial clarity, the contract also specifies rights to utilities, signage, subletting, and any point-of-sale or commission arrangements tied to sales generated within the showroom.

Why a clear Showroom Rental Contract matters

A documented contract reduces ambiguity about responsibilities, protects deposit and payment rights, and creates an enforceable record of business terms under ESIGN and UETA where electronic execution is used.

Why a clear Showroom Rental Contract matters

Typical parties who prepare or sign a showroom rental agreement

Each party’s legal or procurement representative should review terms for insurance, permitted use, and payment obligations before signing.

  • Property managers and landlords managing retail or gallery space
  • Retail brands, pop-up operators, and product exhibitors
  • Event producers and commercial brokers arranging short-term displays

Core sections to include in a professional Showroom Rental Contract

A comprehensive contract organizes obligations and reduces post-occupancy disputes. Include clear sections and exhibits for operational details.

Parties

Identify full legal names and business entities for landlord and tenant, with contact details and authorized signers.

Premises

Describe the exact space (square footage, location within building), access points, and any shared common areas or storage.

Term & Rent

State start/end dates, rent amounts, payment schedule, late fees, and prorations for partial months.

Security Deposit

Specify deposit amount, permitted uses, interest handling if required by state law, and return timeline.

Use & Restrictions

Define permitted business activities, hours of operation, noise limits, and prohibited items or displays.

Insurance & Liability

Allocate responsibility for property damage, require certificates of insurance, and state minimum coverage limits and indemnities.

Step-by-step: completing the Showroom Rental Contract

Follow these steps in order to assemble, review, and execute the agreement with minimal delays.

  • 01
    Draft terms: Populate parties, premises, term, rent, deposit, and permitted uses.
  • 02
    Attach exhibits: Include floor plans, schedule of improvements, and insurance requirements as exhibits.
  • 03
    Review legally: Have counsel check indemnities, insurance, and state-specific landlord-tenant provisions.
  • 04
    Execute and retain: Collect all signatures, date, and store executed copy with audit trail or notarization if required.

Typical signing and routing flow for showroom rentals

A predictable workflow reduces signer friction and captures the audit trail needed for enforcement.

  • Prepare document: Upload template and insert signature, initial, and date fields.
  • Assign signers: Add each signer with role-based order where appropriate.
  • Authenticate signer: Use email verification or stronger methods for high-value agreements.
  • Complete execution: Signed copies and an audit record are delivered to all parties.

Configuring an online workflow for showroom rental agreements

Key workflow settings control signer order, authentication, and post-signature handling.

Field Configuration
Signer Order Sequential or parallel routing based on approval needs
Authentication Email verification, SMS code, or ID check depending on risk
Notifications Customize reminders and escalation intervals for delayed signers
Document Retention Define retention period and export format for signed files

Delivery and platform considerations for electronic execution

Ensure the vendor supports the authentication level and retention controls required by your organization and any applicable regulators.

  • File formats: PDF and DOCX support are typical
  • Integrations: CRM and storage integrations streamline recordkeeping
  • Security: Encryption in transit and at rest is essential

Common dates and deadlines to track in a Showroom Rental Contract

Monitor these contractual dates to avoid missed payments, disputes, or forfeited deposits.

Rent Due Date:

Specify monthly or periodic due date and grace period in writing

Security Deposit Return:

State law often sets a maximum window to return deposits; check local statutes

Move-In / Move-Out:

Document scheduled access times, setup and teardown windows, and final inspection

Termination Notice:

Contract should state required notice period for nonrenewal or early termination

Insurance Effective Date:

Require certificates to be effective on or before the contract start date

Key milestone timeline for a typical showroom rental

Track these stages from application to contract close to ensure readiness on move-in date.

01

Application Submitted

Tenant submits proposal, proof of business, and requested dates

02

Terms Negotiated

Parties agree on rent, deposit, and permitted uses

03

Agreement Executed

All authorized signers sign and date the contract

04

Move-In / Activation

Tenant occupies space and hosts initial setup

Common pitfalls to avoid when preparing a showroom rental agreement

  • Vague premises description that omits measurements or shared-area access leads to disputes over usable space and setup rights.
  • Undefined permitted uses or sales channels can create conflicts with building rules or existing tenants and may invalidate insurance coverage.
  • Missing or incorrect signatory authority — ensure signers have capacity to bind the entity to avoid enforceability challenges.
  • Failure to require proof of insurance or specify indemnity exposes landlords to higher uninsured loss and delays on remediation.

Security and privacy controls you should require for signed contracts

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Capture timestamps, IPs, and signer actions
Access Controls: Role-based access and admin logging
HIPAA BAA: Execute BAA if PHI is stored or transmitted
SSO Support: SAML/SSO for corporate identity management
Retention Export: Secure exports for long-term archival

Consequences of errors or omissions in a showroom rental contract

Unenforceable Term: Missing essential terms may void obligations
Deposit Disputes: Improper accounting triggers refund litigation
Insurance Gaps: Lack of coverage shifts loss to landlord
Unauthorized Use: Tenant violations can lead to eviction
Incorrect Signatory: Non‑authorized signer can invalidate agreement
Recording Issues: No notarization where required may block recording

eSignature vendor pricing and capability snapshot for signing contracts

Summary of starting prices and select capabilities for commonly used eSignature vendors; signNow is listed first per vendor sorting rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no CC Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year limit Varies by plan Varies by plan Varies by plan

Frequently asked questions about Showroom Rental Contracts

Answers to common legal, execution, and storage questions for showroom rental agreements.


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