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Snow Plowing Agreement

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Snow Plowing Agreement

This Snow Plowing Agreement is made on the (date), between of (street address, city, state, zip code), referred to herein as Owner, and a corporation organized and existing under the laws of the state of , with its principal office located at (street address, city, state, zip code), referred to herein as Contractor.

Whereas, the Owner wishes to contract with a suitable contractor for snow plowing; and

Whereas, Contractor wishes to contract with Owner for snow plowing services; and

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Scope of Services

Contractor, upon the conditions hereinafter set forth, agrees to perform snow plowing services at (street address, city, state, zip code), hereinafter called the Premises, including:

A. All drives around the building located on the Premises;

B. Any parking lots around the building located on the Premises; and

C. Any other parking lots and drives owned by Owner on the Premises.

2. Time of Performance

Upon the accumulation of (e.g., one or more inches of snow) , Contractor is required to plow snow from the areas described in Paragraph 1, above. Snow plowing of all areas described in Paragraph 1 above must be performed within the hours of (time) and (time).

3. Term of Agreement

The term of this Agreement shall commence on the day this Agreement is signed and is effective for (e.g. one year) .

4. Compensation

Owner agrees to pay Contractor the per encounter amounts, described in Exhibit A attached hereto and made a part hereof, for the services described above. Payment is due within (number) of days after presentation of the invoice by Contractor to Owner.

5. Insurance

Contractor shall procure, carry and maintain comprehensive general liability insurance, which includes coverage for damage to or destruction of curbs, car stops, driveways, and ramps. Contractor shall also procure, carry and maintain automobile insurance on all vehicles performing the services described in Paragraph 1, above. Such insurance shall be in an amount not less than and shall name Owner as an additional insured on the policy of insurance described above.

6. Indemnity

Except as provided herein, Contractor shall indemnify and hold harmless the Owner from any and all damages, claims, lawsuits, demands and other actions resulting out of the performance of services described in Paragraph 1, above, and from the breach of any of the provisions of this Agreement.

7. Failure to Perform

Time is of the essence for Contractor to perform of its obligations under this Agreement. If Contractor fails to perform its snow plowing services within the parameters established in Paragraph 1 and 2 above, Owner reserves the right to secure replacement snow plowing services. If Contractor fails to perform within the parameters established in Paragraph 1 and 2 above, Contractor shall be considered to be in default of this Agreement and subject to termination provisions set forth in Paragraph 8, below. If the replacement snow plowing services cost the Owner more than Contractor would have charged for that work, Owner may deduct any excess amounts paid from any payments then due and owed to Contractor. This provision in no way restricts or diminishes any other rights the Owner may have to enforce, or seek relief for the breach of this Agreement.

8. Default and Termination

In the event either Party shall fail or refuse to satisfy their obligations set forth herein or otherwise breach the terms contained in this Agreement, the Party in question shall be in default, and the non-defaulting party may, unless said default is cured within days after written notice of said default is delivered to the defaulting Party, terminate this Agreement.

9. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

10. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

11. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

12. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

13. Attorney’s Fees

In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

14. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

15. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

16. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

17. Assignment of Rights

The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

18. Counterparts

This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

19. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

By:

Attach Exhibit A

Enter text✕

What a Snow Plowing Agreement Covers

A Snow Plowing Agreement is a written contract between a property owner or manager and a contractor that sets out winter snow removal services, schedule windows, pricing, equipment and access arrangements, insurance and liability allocations, and termination rights. It clarifies expectations for pushback, plowing, shoveling, salting, and storm-response priority so both parties have a clear record of obligations and payment terms throughout the season.

Why a Clear Agreement Matters

A written snow plowing agreement reduces disputes, documents insurance and indemnity terms, sets measurable service levels, and protects both contractor and property owner against ambiguous expectations or missed services.

Why a Clear Agreement Matters

Who Typically Uses This Agreement

Common users include owners and managers of residential, commercial, and municipal properties who need seasonal or on-call snow removal contracts.

  • Property managers and HOAs who coordinate vendor services across multiple addresses during winter seasons.
  • Commercial landlords and retail centers that require priority clearing and documented liability protections.
  • Municipal or campus facilities teams contracting external crews for public sidewalks and parking areas.

Each user group should adapt scope, insurance requirements, and service-level details to local regulations and property-specific needs.

Core Elements to Include in the Agreement

A professional snow plowing agreement spells out six core elements so performance and liability are clear and enforceable.

Scope of Services

Specify exact tasks: plowing, shoveling, de-icing, sidewalk clearing, snow relocation, storm priority, and any seasonal exclusions to avoid misunderstandings.

Service Schedule

Define trigger conditions (e.g., two inches of snow), response time windows, service frequency during storms, and special event coverage for holidays or emergencies.

Rates & Billing

State unit pricing (per visit, per inch, hourly), invoicing cadence, late fees, and any fuel or equipment surcharges to prevent billing disputes.

Equipment & Access

List required equipment, parking or gate access instructions, storage of materials on site, and any restrictions on heavy machinery use on fragile surfaces.

Insurance & Liability

Require contractor liability insurance limits, workers' compensation, indemnity language, and procedures for reporting damage or property claims.

Termination & Remedies

Include termination notice periods, cure windows, remedies for missed obligations, and dispute resolution preferences such as mediation or arbitration.

Essential Agreement Data Fields

Parties: Full legal names
Service Address: Street, city, state, ZIP
Term Dates: Start and end dates
Payment Terms: Rates and due terms
Insurance: Limits and certificates
Signatures: Authorized signer names

Step-by-Step: Completing the Agreement

Follow these four steps to prepare, review, and finalize a clear snow plowing agreement.

  • 01
    Prepare: Gather property and insurance details.
  • 02
    Populate: Complete fields with exact names and rates.
  • 03
    Review: Confirm scope, triggers, and liability terms.
  • 04
    Sign and Distribute: Obtain signatures and send copies to stakeholders.

Configure Your Online Signing Workflow

Set up authentication, notifications, and template controls to ensure smooth digital execution and recordkeeping.

Field Configuration
Authentication Method Email + optional SMS code for signer verification
Notifications Auto email reminders and delivery receipts
Conditional Fields Show rate fields only when seasonal option selected
Bulk Send Use bulk send for multiple similar properties

Where to Send and Who Keeps Records

Clear routing ensures every party has a signed copy and a retained audit trail for compliance and billing.

  • Contractor Copy: Contractor retains original signed agreement for operations.
  • Client Copy: Client receives executed PDF and invoice records.
  • Municipal Notices: Send permits or municipal filings to local office if required.
  • Accounting Files: Attach signed agreement to accounts payable records.

Digital Signing and File Format Considerations

Use standard, tamper-evident file formats and signer authentication to preserve enforceability and record fidelity.

  • File Formats: PDF/X, DOCX accepted
  • Device Support: Desktop and mobile friendly
  • Integrations: Salesforce, NetSuite, Google Workspace

Ensure the platform creates an audit trail with timestamps, IP addresses, and signer attribution and that retained files are encrypted at rest for security.

Key Timing and Notice Deadlines

Track seasonal triggers, invoice deadlines, and termination notice periods to minimize disputes and service lapses.

Season Start:

Specify contract start date and season end date.

Service Trigger:

Define snow depth or event threshold for service.

Response Time:

State maximum hours to respond after trigger.

Invoice Due Date:

Specify days due after invoice receipt.

Termination Notice:

Require written notice period, typically 30 days.

Common Preparation Mistakes to Avoid

  • Leaving triggers vague (for example, 'as needed') creates disagreement about when crews must respond and increases dispute risk.
  • Failing to require contractor insurance certificates with named insured endorsements can leave property owners exposed after a damage claim.
  • Omitting access instructions, gate codes, or parking constraints often delays responses or damages vehicles and landscaping.
  • Using inconsistent party names or abbreviations can cause invoicing errors and difficulty matching W-9 or tax records.

Potential Risks and Contract-Level Penalties

Property Damage: Contractor liable for repair costs
Missed Service: Credit, penalty, or termination
Insurance Gaps: Higher exposure for owner
Billing Disputes: Delayed payment or collections
Regulatory Fines: Local code violations possible
Tax Reporting: Incorrect payee info triggers backup withholding

eSignature Vendor Pricing Snapshot for Executing This Agreement

Common eSignature providers vary by price, HIPAA support, and included features; signNow is listed first for easy comparison across typical buyer criteria.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Use Cases

Two concise examples show how different organizations structure snow plowing agreements for their needs.

Property Manager Example

A regional property manager contracts a single vendor for ten shopping centers to centralize billing and ensure priority plowing.

  • Priority windows defined as arrival within four hours of trigger, with weekday and overnight rates.
  • The contract includes an exhibit listing addresses, a per-visit rate table, and insurance certificates to streamline vendor onboarding across multiple sites.

Municipal Services Example

A small town hires a contractor for sidewalk clearing and salt application at public facilities.

  • Contract requires proof of public liability insurance and documented equipment checks before winter.
  • The agreement ties payments to service logs and municipal inspection sign-offs, and requires audio-visual records for any RON notarizations of critical documents.

Frequently Asked Questions About Snow Plowing Agreements

Answers to common questions about signing, notarization, modifications, and recordkeeping for snow plowing agreements.


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