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Snow Removal Form

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Comprehensive Snow Removal Agreement

Agreement made on the , between of , referred to herein as Owner, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as Seller.

1. Scope of Services.

Contractor shall perform these Services for Owner, automatically and without need for any request (the Services):

• Salt all drive lanes, fire lanes, parking areas and sidewalks on the Property shown on Exhibit C attached hereto upon start of snow or ice accumulation.

• Rock salt shall be used in drive lanes, fire lanes and parking lots; calcium chloride shall be used on concrete sidewalks.

• Plow drive lanes, fire lanes and parking lots and plow or shovel sidewalks and paved courtyards once two (2) inches of snow or ice accumulate.

• Snow removal shall be pursuant to the Snow Removal Guidelines attached as Exhibit A. Contractor’s unit prices for materials and hourly rates for equipment are attached as Exhibit D.

2. Term. The term of this Agreement starts on , unless sooner terminated, and ends on the . Owner shall have the right, in its sole discretion, to terminate this Agreement on days’ prior written notice to Contractor, and Contractor shall be paid for its Services to the effective date of termination.

3. Payment. Contractor shall submit a time and materials monthly invoice to Contractor at the address set forth above for the amounts properly due under this Agreement. Subject to the conditions for payment and limitations on liability set forth herein, Contractor shall pay Contractor, but only from funds of Owner held by Contractor, within thirty (30) days after Contractor’s receipt of an invoice.

4. Performance. Contractor shall perform all Services diligently and in a good, professional and first class manner, using good quality materials, equipment and workmanship and sufficient trained personnel.

5. Independent Contractor. Contractor shall be an independent contractor, and all persons working under the direction of Contractor shall be employees of Contractor and not of Owner or Contractor.

6. No Subcontracting or Assignment by Contractor. Contractor shall not engage subcontractors to perform Services without Contractor’s prior written consent.

7. Insurance. Throughout the term of this Agreement, Contractor shall maintain insurance in accordance with the requirements set forth separately on Exhibit B attached hereto.

8. Indemnification. Contractor assumes the entire responsibility and liability for, and agrees to pay, indemnify, defend and hold harmless Owner, from and against any loss, expense, liability, damage or cost arising out of the performance of, or the failure to perform, the Services by Contractor, its contractors, employees, subcontractors or any one for whose acts Contractor may be liable.

9. Default and Remedies. If Contractor fails to perform the Services as required by this Agreement or otherwise defaults under this Agreement, Owner may, in his sole discretion and in addition to any other rights at law or in equity, send notice of the default, cancel this Agreement, or cure the default and deduct the cost to cure from any payment due.

10. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision.

11. No Waiver. The failure of either party to insist upon the performance of any term or condition of this Agreement shall not be construed as waiving such term or condition.

12. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

13. Notices. Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail to the respective address of each party as set forth at the beginning of this Agreement.

14. Mandatory Arbitration. Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto.

15. Entire Agreement. This Agreement, and the Exhibits referred to herein and below, shall constitute the entire agreement between the parties.

16. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party shall be binding only if placed in writing and signed by each party.

17. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred without the prior, express, and written consent of the other party.

18. In this contract, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

EXHIBITS ATTACHED:

Exhibit A: Snow Removal Guidelines

Exhibit B: Insurance Requirements

Exhibit C: Plan of the Property

Exhibit D: Contractor’s Unit Prices and Hourly Rates

EXHIBIT A

SNOW REMOVAL GUIDELINES

1. Contractor shall provide its own employees, equipment, and supplies necessary to complete the Services described hereunder which include clearing all drive lanes, fire lanes, parking areas, sidewalks adjacent to buildings and public sidewalks.

2. Contractor will comply with all federal, state and local governmental laws, regulations, codes and ordinances.

3. Contractor will begin plowing at the Property as soon as the snow or ice reaches a depth of 2 inches, regardless of the time of day or night or the day of the week.

4. All work shall be completed in a workmanlike manner consistent with customary industry practices, for the amounts specified on Exhibit D.

5. Contractor shall supply and mechanically spread deicing rock salt at Contractor’s own discretion. Contractor shall spread calcium chloride on concrete walkways.

6. For snowfalls of 2"-6" depth, all snow shall be plowed away from the buildings and pushed to the farthest end of the parking lot.

7. For snowfalls of more than 6" depth, all snow shall be plowed away from the buildings.

8. Contractor shall return during the day to plow vacant parking stalls, if a majority of the parking stalls are still occupied.

9. All fire hydrants must be kept free from snow and easily accessible in case of emergencies.

10. When snow begins to fall with heavy and rapid accumulations shortly before or during business hours, Contractor will begin plowing the snow from the parking lot using the fastest method possible.

11. Contractor shall not create drifts in front of dumpster enclosures, fire lanes, or entrances, on sidewalks or blocking walkways and agrees to remove Contractor-created drifts at no additional cost.

12. Contractor shall be responsible for damage to the Property caused by snow removal operations.

13. Contractor agrees to contact the Contractor’s Property manager if for some reason the entire Property cannot be completely plowed within four (4) hours after snow or ice has stopped falling.

14. Contractor agrees to complete the Snow Control Sheet attached for each plow and salting.

15. Contractor agrees to provide the Contractor’s Property manager with all current after hour’s telephone numbers.

EXHIBIT B

INSURANCE REQUIREMENTS

During the term of this Snow Removal Contract, Contractor shall comply with the insurance provisions set forth below.

1. Workers’ Compensation in accordance with the laws of the state in which the Property is located;

2. Employer’s liability in an amount not less than ;

3. Comprehensive general liability on an occurrence form with limits of at least combined single limit each occurrence.

4. Comprehensive Automobile Liability with limits of at least combined single limit each occurrence.

5. Excess liability (umbrella) insurance with limits of at least .

A. Endorsements adding the following parties as additional insured’s: the Owner, the Contractor and their respective partners, members, managers, directors, officers, employees, Contractors and representatives.

B. Thirty (30) days’ prior written notice of cancellation to the Owner and the Contractor.

EXHIBIT C

EXHIBIT D

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What the Snow Removal Form Is and when it matters

A Snow Removal Form documents the agreed scope, schedule, pricing, and responsibilities for clearing snow and ice from a property. It typically records parties, service address, start and end dates, methods of removal, liability limits, insurance verification, and payment terms. Organizations use the form to reduce misunderstandings, allocate risk between property owner and contractor, and provide evidence of service expectations in case of disputes or claims arising from property damage, injury, or failure to perform.

Why a clear Snow Removal Form reduces risk

A concise, completed form clarifies responsibilities, documents insurance and licensure, and creates an evidentiary record for claims or municipal compliance. Properly drafted fields reduce disputes over timing, scope, and billing while supporting enforcement of indemnities and hold-harmless language.

Why a clear Snow Removal Form reduces risk

Who fills and relies on the Snow Removal Form

Typical users include property owners, property managers, commercial contractors, and municipal public works teams where delegated snow control is contracted.

  • Property managers and HOAs who coordinate seasonal contracts and collect proof of service for residents and insurers.
  • Commercial property owners who need documented schedules, insurance certificates, and invoicing to support liability allocation.
  • Maintenance and contracting firms that require signed authorization to perform work, invoice, and obtain payment.

Use the form both before the season to set expectations and after services to confirm completion and trigger payment or dispute processes.

Primary signers and their roles

Property Owner

The person or organization that owns or leases the property and authorizes snow removal. Their signature confirms acceptance of scope, payment terms, and any access permissions; owners should ensure insurance and indemnity terms meet their risk tolerance.

Contractor

The licensed company or individual performing snow removal. The contractor signs to confirm scope, pricing, start date, and insurance coverage; signatures bind the contractor to indemnities, service levels, and invoicing procedures.

Essential data elements to include

Effective Date: MM/DD/YYYY format
Service Address: Full street address
Contractor License: State license number
Insurance Proof: Certificate details
Scope Summary: Clear task list
Payment Terms: Rate and billing cadence

Key sections a professional Snow Removal Form should have

A professional form groups administrative details, scope, timelines, pricing, insurance and liability, plus signature blocks so parties can quickly find obligations and evidence of consent.

Parties

Full legal names and contact details for property owner and contractor, plus emergency contact information and authorized signer identification to ensure clarity about who may approve work.

Scope

Detailed description of services (plowing, shoveling, de-icing), locations to be cleared, priority areas, and acceptable removal methods so performance expectations are objective and verifiable.

Schedule

Service triggers (e.g., snowfall depth), response times, and seasonal start/stop dates; include maximum response windows and how overtime or emergency calls are billed.

Pricing

Rate structure (per visit, per inch, flat seasonal fee), invoicing frequency, late payment terms, and any minimum charges to prevent billing disputes.

Risk and Insurance

Liability limits, required insurance types and limits, indemnity language, and whether the contractor must name the owner as additional insured on the policy.

Signatures

Signature blocks for all parties, dates, and witness or notary lines where the jurisdiction or contracting party requires added authentication.

Step-by-step: filling and finalizing the Snow Removal Form

Follow these steps to complete the form, secure signatures, and confirm services before snow season begins.

  • 01
    Prepare info: Collect IDs, license, and insurance certificates.
  • 02
    Complete fields: Enter parties, scope, dates, and pricing accurately.
  • 03
    Attach evidence: Upload insurance certificate and contractor license.
  • 04
    Sign and store: Obtain signatures, then retain an executed copy.

Typical routing after the Snow Removal Form is completed

After completion, the form typically flows from preparer to contractor, then to owner or manager for signature, with copies stored for operations and claims.

  • Preparer: Uploads form and attachments for review.
  • Contractor: Reviews, confirms scope, and countersigns.
  • Owner/Manager: Signs to accept terms and payment schedule.
  • Records: Final executed copy retained by both parties.

How to configure an online workflow for the form

Configure routing and fields to ensure consistent collection, authentication, and storage of signed forms.

Field Configuration
Signature Fields Require dated signatures for all parties
Attachment Rules Make insurance upload mandatory before signing
Authentication Use email or SMS code verification
Storage Save signed PDF and audit trail automatically

Digital signing and platform considerations

Choose a platform that supports secure signatures, audit trails, and file attachments to capture licenses and certificates.

  • File types supported: PDF, DOCX, and image formats
  • Authentication options: Email, SMS, or advanced verification
  • Integration: Connects to cloud storage and CRM

Timing considerations and typical scheduling expectations

Snow removal agreements are time-sensitive; set clear triggers, response times, and billing windows to avoid disputes during weather events.

Season Start:

Set a specific start date for seasonal coverage

Service Trigger:

Define snowfall depth or freezing events to trigger service

Response Window:

Specify contractor response time (e.g., within 4–24 hours)

Invoice Timing:

Clarify billing interval and payment due dates

Certificate Renewal:

Require up-to-date insurance on or before start date

Consequences of incomplete or incorrect forms

Liability Gaps: Undefined risks remain
Insurance Denial: Claims may be challenged
Payment Disputes: Billing conflicts escalate
Service Delays: Response windows unenforceable
Regulatory Fines: Municipal penalties possible
Contract Breach: Legal exposure increases

Common mistakes to avoid when preparing the form

  • Leaving scope vague (for example, failing to list cleared areas) which creates room for differing interpretations and late-season disputes.
  • Not verifying contractor insurance expiration dates, which can lead to uncovered claims if a policy lapses during active service months.
  • Using inconsistent party names or abbreviations that differ from business registration and insurance documents, complicating enforcement and claim processing.
  • Failing to record response times or service triggers, making it hard to determine whether the contractor met contractual obligations after a storm.

Comparing eSignature vendor basics for executing Snow Removal Forms

Platform features and per-user pricing affect cost and workflow capacity; signNow appears first in the comparison for clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/yr Varies Varies Varies

Frequently asked questions about the Snow Removal Form

Answers to common questions about execution, e-signatures, notarization, and disputes when using a Snow Removal Form.


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