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Disclosure of Lobbying Activities

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DISCLOSURE OF LOBBYING ACTIVITIES

Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 (See reverse for public burden disclosure.)

1. Type of Federal Action:

a. contract

b. grant

c. cooperative agreement

d. loan

e. loan guarantee

f. loan insurance

2. Status of Federal Action

a. bid/offer/application

b. initial award

c. post-award

3. Report Type:

a. initial filing

b. material change

For Material Change Only:

Year Quarter

date of last report

4. Name and Address of Reporting Entity:

Prime

Subawardee

Tier , if known:

Congressional District, if known:

5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:

Congressional District, if known:

6. Federal Department/Agency:

7. Federal Program Name/Description:

CFDA Number, if applicable:

8. Federal Action Number, if known:

9. Award Amount, if known:

$

10. a. Name and Address of Lobbying Entity

(if individual, last name, first name, MI):

(attach Continuation Sheet(s) SF-LLL-A, if necessary)

b. Individuals Performing Services (including address of different from No. 10a.)

(last name, first name, MI):

11. Amount of Payment (check all that apply):

$

actual

planned

13. Type of Payment (check all that apply):

a. retainer

b. one-time fee

c. commission

d. contingent fee

e. deferred

f. other; specify:

12. Form of Payment (check all that apply):

a. cash

b. in-kind; specify:

nature

value

14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated in Item 11.:

(attach Continuation Sheet(s) SF-LLL-A, if necessary)

15. Continuation Sheet(s) SF-LLL-A attached: Yes No

16. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Signature:

Print Name:

Title:

Telephone No.: Date:

Federal Use Only:

Authorized for Local Reproduction
Standard Form - LLL

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What the Disclosure of Lobbying Activities Is

The Disclosure of Lobbying Activities is a formal statement used to report lobbying contacts, expenditures, and agents when seeking or receiving government awards, contracts, or grants. Commonly submitted with federal applications and contracts, the form identifies the parties engaged in lobbying, the specific recipients and officials contacted, and the amounts spent or obligations made. Many federal and state awarding agencies require an executed disclosure to satisfy transparency rules and to determine whether additional certifications, withholdings, or disclosures are necessary under applicable procurement and grant regulations.

Why a Clear Disclosure Matters

Accurate disclosures ensure compliance with federal and state lobbying rules, reduce the risk of contract disqualification or funding delays, and document transparency for audit purposes. They also protect organizations from penalties, debarment, and reputational harm that can arise from incomplete or late reporting.

Why a Clear Disclosure Matters

Who Typically Prepares and Files This Disclosure

These disclosures are prepared by the entity or individual with lobbying activity to report; responsibility often lies with legal, grants, or compliance teams.

  • Federal contractors and subcontractors who engage lobbyists or make lobbying expenditures during procurement and post-award periods.
  • Grant applicants and recipients reporting lobbying related to federal or state grant applications and award administration.
  • In-house government affairs or external lobbying firms that must document contacts on behalf of clients.

Responsibilities may vary by award or state; always confirm which party (prime or sub) must file and whether updates are needed after material changes.

Common Signatories and Their Roles

Compliance Officer

A compliance officer or grants manager usually completes and certifies the disclosure, attesting to accuracy and maintaining documentation for audit and retention requirements.

Authorized Official

An authorized company officer or legal counsel signs where required to bind the organization and confirm truthfulness under applicable procurement, grant, or ethics rules.

Essential Fields You Must Provide

Entity Name: Full legal business or individual name
Award Identifier: Contract or grant number
Lobbyist Name: Individual or firm representing the entity
Contacts Made: Officials or agencies contacted
Expenditures: Dollar amounts or obligations
Signature: Signatory name and date

Key Penalties and Risks of Incorrect Disclosure

Monetary Fines: Civil penalties and fines
Debarment: Suspension from future awards
Withholding: Payments or reimbursements withheld
Contract Termination: Award rescission or breach claims
False Claims Exposure: Potential False Claims Act liability
Reputational Harm: Loss of trust with agencies

Common Preparation Mistakes to Avoid

  • Failing to report lobbying performed by subcontractors or third parties, which can leave the prime contractor exposed during audits.
  • Entering incomplete award identifiers or wrong contract numbers, creating processing delays or misrouted records with the awarding agency.
  • Misclassifying expenditures (for example, reimbursable expenses versus payments to lobbyists), which can trigger post-award adjustments.
  • Delaying updates after material changes in lobbying activity; many agencies require prompt amendment within a prescribed timeframe.

Step-by-Step: Completing the Disclosure

Follow these sequential steps to assemble, review, and submit a Disclosure of Lobbying Activities accurately.

  • 01
    Gather award details: Collect contract/grant numbers and award dates
  • 02
    List lobbyists and contacts: Identify all agents and officials contacted
  • 03
    Calculate expenditures: Sum fees, travel, and related lobbying costs
  • 04
    Certify and submit: Sign, date, and file with the awarding authority

How to Configure an Online Submission Workflow

A reliable eSubmission workflow ensures correct fields, signer order, authentication, and storage for audits.

Field Configuration
Authentication Email + optional SMS code
Signature Type Electronic signature with audit trail
Notifications Automated reminders to signers
Retention Secure storage with export options

Digital Submission and Platform Considerations

Choose a platform that supports audit trails, secure storage, and the file formats required by awarding agencies.

  • File Formats: PDF and DOCX accepted widely
  • Integrations: CRM and cloud storage ready
  • Security: TLS in transit; AES-256 at rest

Ensure the provider supports record export for audits, optional signer authentication methods, and a clear certificate of completion to demonstrate intent and attribution.

Where to File and How Records Move

Submission paths vary; use the award notice, solicitation instructions, or agency grants portal to determine the required filing destination.

  • Awarding Agency Portal: Upload disclosure with the grant or contract file
  • Contracting Officer: Deliver signed disclosure to the contracting office
  • Grant Administrator: Attach disclosure to drawdown or payment requests
  • Record Retention: Store signed copies for audit and compliance

Timelines, Deadlines, and What to Expect

Agencies often require disclosures at specific points in the award lifecycle; confirm timing with the solicitation and award terms.

At Application:

Include disclosure with initial proposal or grant application

Upon Award:

Provide signed disclosure when accepting the award

Material Change Update:

Amend disclosure within 30 days of a material change

Prior to Payment:

Some agencies require disclosure before first drawdown

Retention for Audit:

Keep records per award retention rules

Practical Tips for Accurate, Efficient Disclosures

Adopt standardized internal procedures and templates to reduce errors and accelerate filing.

Centralized Recordkeeping
Maintain a single source of truth for lobbying invoices, contracts, and contact logs to simplify disclosures and support audits.
Consistent Naming
Use exact legal names and consistent award numbers to prevent misfiling and agency follow-up requests.
Automated Workflows
Implement prefilled templates and reminder notifications for updates to ensure timely amendments after material changes.
Periodic Review
Schedule quarterly reconciliations between accounting, legal, and government affairs records to catch omissions early.

How This Disclosure Differs from Other Filings

Compare the Disclosure of Lobbying Activities with related filings to determine the correct form and filing path.

Criteria Disclosure of Lobbying Lobbyist Registration
Purpose report lobbying tied to awards register lobbyists with state
When Filed with application or award upon commencement of lobbying
Scope award-specific lobbying ongoing state-level activity
Authority federal award rules state ethics/lobbying statute

E-signature vendor comparison for submitting disclosures

Basic vendor features and starting prices shown for typical eSignature platforms used to collect and store signed disclosures.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About Disclosures

Answers to common questions about legality, amendments, signatures, retention, and practical filing issues for Disclosure of Lobbying Activities.


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