Can this document be signed electronically?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution and retention requirements are met.

Is a notary required for the deed?

Yes. Deeds require a proper notary acknowledgement for recording in Kentucky; follow county clerk instructions for acknowledgement format and any RON acceptance.

What if an error is found after signing?

Minor clerical errors may be corrected via an affidavit of correction or corrective deed; material errors should be handled with counsel to avoid title or recording issues.

Can remote online notarization be used?

RON acceptance varies by state and county; where permitted, follow identity-proofing, recording and retention rules required by the notary commission.

How long before closing must disclosures be provided?

For covered mortgage loans, the Closing Disclosure must be provided at least three business days before consummation under TILA/Reg Z requirements.

What audit records should be kept?

Retain signed PDFs, the full audit trail (timestamps, IPs), and any notary recordings to demonstrate compliance with ESIGN, UETA and applicable state rules.

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Kentucky Closing Settlement Statement

Kentucky Closing Settlement Statement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Closing Settlement Statement

Seller:

Property Address:

City: State: Zip:

Buyer:

Seller(s) Column

1a. Sales Price

2a. Down-payment

3a. Balance

4a. Expenses

5a. Title Search

6a. Recording Fees

7a. Title Insurance

8a. Attorney Fees

9a. Notary Fee

10a. Survey

11a. Commission to

12a.

13a.

14a.

15a.

16a.

17a.

18a.

19a.

20a. Total Expenses

21a. Balance Less Expenses

22a. Other Adjustments

23a. County Tax Pro-ration

24a. City Tax Pro-ration

25a. Special Assessment Pro-ration

26a.

27a.

28a.

29a.

30a. Total Adjustments

31a. Balance Due to Seller

32a. Total Due to/from Seller(s)

Buyer(s) Column

1b. Sales Price

2b. Down-payment

3b. Balance

4b. Expenses

5b. Title Search

6b. Recording Fees

7b. Title Insurance

8b. Attorney Fees

9b. Notary Fee

10b. Survey

11b. Commission to

12b.

13b.

14b.

15b.

16b.

17b.

18b.

19b.

20b. Total Expenses

21b. Balance plus Expenses

22b. Other Adjustments

23b. County Tax Pro-ration

24b. County Tax Pro-ration

25b. Special Assessment Pro-ration

26b.

27b.

28b.

29b.

30b. Total Adjustments

31b. Balance Due from Buyer

32b. Total Due From/to Buyer

I/We certify that the contents hereof are true and correct.

Sellers:

SS#

DATE:

I/We certify that the contents hereof are true and correct.

Buyers:

SS#

DATE:

What the Kentucky Closing Settlement Statement Is

A Kentucky Closing Settlement Statement itemizes the financial terms, prorations, adjustments, fees and credits exchanged between buyer and seller at a real estate closing in Kentucky. It records purchase price, loan payoff and new loan charges, title and recording fees, escrow and tax prorations, seller net proceeds and buyer cash-to-close, and serves as the definitive financial record for the transaction.

Why the Settlement Statement Matters

The settlement statement provides a transparent, auditable ledger of who pays what at closing, reduces post-closing disputes, and supports lender and title-company underwriting and recording. It is central to compliance with disclosure and closing timing rules for mortgage transactions.

Who Typically Prepares and Reviews This Document

Final review by buyer, seller, lender and the closing agent is standard practice to confirm amounts before signatures and disbursement.

Title company or closing agent — prepares the itemized account and coordinates funds.
Lender or loan officer — verifies payoff, payoff statements, and loan charges.
Buyer and seller (and their attorneys) — review line items and sign to acknowledge funds.

Core Sections Found on a Professional Settlement Statement

A complete settlement statement groups charges by party and category, provides calculation detail for prorations and credits, and shows net funding amounts to be collected or disbursed at closing.

Contract Summary

Purchase price, earnest money applied, and basic contract terms including sale contingencies and closing date, establishing the transaction baseline.

Loan and Financing

Itemizes new loan charges, lender fees, points, origination and payoff amounts so lender and borrower see funding totals clearly.

Title and Recording

Title insurance premiums, recording fees, and closing agent charges that must be paid at or prior to recording the deed.

Prorations & Taxes

Prorated property taxes, HOA dues and utility adjustments calculated to the closing date to allocate obligations fairly between parties.

Seller Credits & Payoffs

Mortgage payoffs, outstanding liens, judgments, and seller credits that reduce seller net proceeds at closing.

Net to/from Parties

Final cash-to-close amounts for buyer and seller, including escrow deposits and instructions for wire or certified-fund disbursement.

Essential Data Elements to Include

Property Address: Full street address

Legal Description: Plat or metes-and-bounds

Buyer Name: Full legal name

Seller Name: Full legal name

Closing Date: MM/DD/YYYY

Purchase Price: Exact dollar amount

Filling Out a Kentucky Closing Settlement Statement — Step by Step

Follow a clear sequence to reduce errors: gather documents, compute prorations, allocate charges, confirm payoffs, and obtain signatures and acknowledgements.

01

Gather Documents: Collect contract, title commitment, payoff statements, tax bills, and HOA schedules.
02

Compute Prorations: Prorate taxes, rents and utilities to the agreed closing date.
03

Enter Charges: Populate buyer and seller line items with exact amounts and supporting notes.
04

Review and Sign: Have buyer, seller, lender and closing agent verify figures and sign in required blocks.

How to Configure an Online Settlement Workflow

Set up an e-closing workflow that enforces required fields, captures an audit trail, and routes documents in signing order.

Field \| Configuration
Signature Fields	Assign signer role and require completion before routing continues
Date Fields	Auto-fill MM/DD/YYYY and lock after signer confirms
Notary Block	Include notary fields and audio-video recording option for RON where allowed
Audit Trail	Capture IP, timestamps and action log for every signer

Where the Completed Settlement Statement Goes

After signatures, the settlement statement is delivered to the parties who require it for funding, recording and post-closing reconciliation.

Title Company: Keeps the original closing file and disburses funds per instructions
Lender: Uses the statement to confirm payoff amounts and fund loans
County Clerk / Recorder: Receives deed and recording fees for official recording of transfer
Buyer & Seller: Each party receives an executed copy for tax and personal records

Technical Considerations for eSigning and eSubmission

Ensure the platform you select can produce a tamper-evident signed PDF and retain signatures and audit logs to satisfy ESIGN and state law requirements.

File Formats: PDF and DOCX supported; final record should be PDF/A
Integrations: Connectors for title, CRM and cloud storage simplify routing
Authentication: Use multi-factor or ID verification for stronger signer attribution

Timing and Key Deadlines Around Closing

Several time-sensitive items affect the settlement statement: disclosure delivery, funding cutoffs, and recording—which can each trigger legal or financial consequences if missed.

Delivery of Disclosures:

Closing Disclosure typically required at least three business days before consummation for covered mortgage loans (TILA/Reg Z).

Funding Cutoff:

Lender funding instructions must be met by the scheduled funding date to avoid delays in disbursement.

Recording Deadline:

Record deed promptly to protect priority; county recording times vary and may affect lien priority.

Tax Proration Effective Date:

Prorations are calculated through the agreed closing date and affect tax liability allocation.

Final Settlement Delivery:

Provide fully executed statement to buyer and seller at closing or immediately after signing for their records.

Common Mistakes to Avoid When Preparing the Statement

Using an incorrect legal description that delays recording and title insurance issuance.
Failing to apply earnest money correctly, causing buyer or seller reconciliation disputes after closing.
Omitting required lender payoff figures or mis-entering mortgage payoff amounts that stall funding.
Neglecting to mark payer columns for fees, producing confusion over who must remit amounts.

Consequences of Errors or Late Actions

Recording Delay: Risk of lien priority issues

Funding Failure: Possible loan denial or closing postponement

Tax Misallocation: Post-closing disputes and penalties

Title Coverage Gaps: Claims against title policy possible

Contract Breach: Damages or specific performance claims

Notary Noncompliance: Invalidated acknowledgements

Real-World Examples of eClosings and Settlement Use

Practical examples show how firms streamline transactions while preserving compliance and auditability.

Tim Martin — Martin Properties

Tim Martin processed closing documents online for his property transactions, reducing in-person steps and ensuring compliance.

The interface worked across devices.
He reports consistent, compliant execution and faster turnaround whether signing on mobile or offline, improving customer response times and closing efficiency.

Brian Fitzgibbons — Optica Ventures LLC

Optica Ventures standardized settlement workflows to reduce admin overhead and improve customer experience.

The team found the interface simple for staff and clients.
Consistent document formatting and secure signing reduced manual errors and made post-closing reconciliation faster and more reliable.

eSignature Vendor Comparison for Settlement Workflows

Comparison of starting prices and core features relevant to settlement and closing workflows. Confirm vendor plans and terms before procuring services.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes (Business Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes (BAA available)	Yes	Yes	No	No

Frequently Asked Questions About Kentucky Settlement Statements

Practical answers to common closing document questions, including eSignature and notarization concerns in Kentucky.

Need help? Contact support

Can this document be signed electronically?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution and retention requirements are met.
Is a notary required for the deed?
Yes. Deeds require a proper notary acknowledgement for recording in Kentucky; follow county clerk instructions for acknowledgement format and any RON acceptance.
What if an error is found after signing?
Minor clerical errors may be corrected via an affidavit of correction or corrective deed; material errors should be handled with counsel to avoid title or recording issues.
Can remote online notarization be used?
RON acceptance varies by state and county; where permitted, follow identity-proofing, recording and retention rules required by the notary commission.
How long before closing must disclosures be provided?
For covered mortgage loans, the Closing Disclosure must be provided at least three business days before consummation under TILA/Reg Z requirements.
What audit records should be kept?
Retain signed PDFs, the full audit trail (timestamps, IPs), and any notary recordings to demonstrate compliance with ESIGN, UETA and applicable state rules.

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