Can this be signed electronically?

Yes. Electronic signatures meet legal standards under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; however verify state notary requirements and exceptions (e.g., wills or certain court filings). Use audit trails and retain records to satisfy admissibility.

Is notarization required in Tennessee?

Yes. Tennessee typically requires notarized acknowledgments for affidavits transferring property interests; confirm notary wording and any remote online notarization (RON) rules with the county clerk or state notary commission. Audio-video and identity-proofing rules apply for RON.

What supporting documents are needed for transfer?

Attach a bill of sale, prior title or registration, lien release or UCC-3 filings, and any FAA or export paperwork. Include copies that match identifiers on the affidavit and annotate attachment labels so reviewers can cross-reference quickly.

Who must sign the affidavit?

The transferor (seller) and the transferee (buyer) should sign. If a business entity is involved, an authorized officer must sign and indicate title. Lenders with lien statements may also need to execute or provide releases to clear encumbrances.

How long should I retain this document?

Retain the original for the active ownership period and at least three years after filing for tax purposes. For aviation, best practice is seven to ten years; HIPAA or SEC-related records may require longer retention per regulatory rules.

What if there is a lien dispute?

Disclose current lien information and attach UCC filings. If a dispute arises, preserve all documents, notify lenders and buyers, and consult aviation title counsel. Court or escrow resolution may be necessary; unresolved liens can block registration and sale.

Electronic Signature
Templates
Legal
Tennessee Affidavit of Transfer of Aircraft Helicopter

Tennessee Affidavit of Transfer of Aircraft Helicopter

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

AFFIDAVIT OF TRANSFER OF AIRCRAFT/HELICOPTER

TENNESSEE DEPARTMENT OF REVENUE
AUDIT DIVISION
P.O. BOX 190644
NASHVILLE, TN 37219

Pursuant to TCA §42-1-113, any person or dealer who sells an aircraft in this state, any purchaser who purchases an aircraft in this state, and every resident of this state who purchases an aircraft shall report to the Department of Revenue the following information.

MARK ALL THAT APPLY: New Used

Non-resident purchaser, Complete Schedule E

Sold by registered dealer, Complete Schedules A, B, and D

Sold by nondealer, Complete Schedules A, C, and D

Purchased by individual or business from out of state, Complete Schedules A and D

SCHEDULE A - DESCRIPTION OF AIRCRAFT

Make

Model

Serial Number

Registration Mark (F.A.A. Number)

Year

NOTE: BILL OF SALE MUST BE ATTACHED

SCHEDULE B - TO BE COMPLETED BY REGISTERED DEALER

Name of Dealer

Address of Dealer

Sales Tax Acct. No.

Date of Sale

Selling Price

Trade-In

Net

Sales tax collected: State $

Local $

State Single Article $

Total $

If delivery of aircraft was made to a point outside of Tennessee, show City and State

Name of person actually making the delivery

Invoice Number of transaction

SCHEDULE C - TO BE COMPLETED BY NON-DEALER SELLER

Name of Seller

Address of Seller

Date of Sale

Selling Price

Trade-In

Net

The aircraft described in Schedule A was sold to (Purchaser’s Name)

(Purchaser’s Address)

If aircraft was delivered out of state, show city and state

Date delivered out of state

SCHEDULE D - TO BE COMPLETED BY PURCHASER

Purchaser’s Name & Address

Date of Purchase

Purchase Price

Trade-In

Net Price

If tax has been paid, attach proof. If no tax has been paid, calculate the tax on the net price following the instructions on the back of the purchaser’s copy of this form, complete Schedule E or provide explanation as to why no tax is due.

SCHEDULE E - TO BE COMPLETED BY NON-RESIDENT PURCHASER

I(We) certify that I(We):

CHECK ONLY ONE:

Have accepted delivery of this aircraft on (date) out of state at and have no knowledge or reason to believe that this aircraft will be domiciled in the state of Tennessee.

Will remove the aircraft/helicopter from Tennessee within fifteen (15) days of the date of purchase to TCA § 67-6-313(h)(1) and the aircraft/helicopter will be domiciled in

Will remove the helicopter and related equipment within fifteen (15) days of repair completion.

Under the penalties of perjury, I (we) swear that the foregoing information is true and correct to the best of my (our) knowledge, information and belief and this document correctly states the total amount of consideration for the transfer of this aircraft. I(We) understand that failure to report proper consideration for the sale or transfer of the aforementioned aircraft may result in assessment of applicable sales tax, penalty and interest.

Seller or Transferor’s Signature(s)

Date

Purchaser or Transferee’s Signature(s)

Date

RV-F1403901 (Rev. 6-04)

DEPARTMENT-WHITE COPY SELLER-YELLOW COPY PURCHASER-PINK COPY

INTERNET (9-04)

INSTRUCTIONS FOR CALCULATING SALES AND USE TAX ON AIRCRAFT

If no tax was paid to the seller, calculate 7.0% of the net purchase price for state tax plus the appropriate state and local single article taxes. Effective July 15, 2002, a state Sales or Use Tax of 2.75% is levied on the amount of a single article in excess of $1,600 and less than or equal to $3,200. The first $1,600 of the sales price will continue to be taxed at the appropriate local rate. The amount from $1,600.01 to $3,200 will be taxed at a uniform rate of 2.75%.

EXAMPLE:

Net purchase price	$100,000
State Tax at 7%	7,000
Local Option on first $1,600. This example is (Davidson Co. 2.25%)	36
State Single Article on price of $1,600.01 - $3,200.00 at 2.75%	44
Total Tax Due on this Example	$7,080

If you have any questions, you may call any of our HELP NUMBERS:

Chattanooga (423) 634-6266

Knoxville (865) 594-6100

Jackson (731) 423-5747

Memphis (901) 213-1400

Johnson City (423) 854-5321

Nashville (615) 253-0600

Tennessee residents outside the Nashville calling area may call our statewide toll-free number at 1-800-342-1003. Callers from Nashville or out-of-state may dial (615) 253-0600. Our website address is www.state.tn.us/revenue.

What the Tennessee Affidavit of Transfer of Aircraft Helicopter Is

The Tennessee Affidavit of Transfer of Aircraft Helicopter documents the transfer of ownership or legal interest in a helicopter registered or operated in Tennessee. It identifies buyer and seller, aircraft registration number (N-number), manufacturer, model, serial number, transfer date, sale price or other consideration, and any outstanding liens or encumbrances. The affidavit supports record updates with state or county agencies, assists in title and tax processing, and provides written evidence for purchasers, lenders, and insurers. Common attachments include a bill of sale, title documentation, and lien release forms.

Why a Clear Transfer Affidavit Matters

Use this affidavit to create a clear, signed record of helicopter ownership transfer in Tennessee, streamline title and registration updates, and document lien status for buyers, sellers, lenders, and tax authorities. It reduces disputes and supports compliance with state filing requirements.

Who Typically Prepares and Signs This Affidavit

Common users include buyers, sellers, aircraft dealers, escrow agents, and lenders handling helicopter transfers in Tennessee.

Aircraft buyers verifying clear title and lien status prior to closing.
Sellers documenting transfer terms, consideration, and release of interest promptly.
Lenders and lienholders recording or releasing liens for financing or payoff.

Also used by title companies, insurers, and county clerks when verifying ownership, taxes, and lien releases.

Step-by-Step: Completing the Affidavit

Complete the affidavit carefully to ensure accurate title transfer, avoid processing delays, and preserve lien and tax records.

01

Prepare: Gather bill of sale, title, lien releases, and N-number before starting.
02

Identify Aircraft: Enter exact make, model, and manufacturer serial number on form.
03

List Parties: Provide full legal names, addresses, and contact information for each party.
04

Sign & Notarize: All required signatures, dates, and notarization must be completed before filing.

Configuring an Online Workflow for the Affidavit

Configure an online workflow to collect signatures, attach supporting documents, and route copies to registrars and lenders automatically.

Field	Configuration
Signing Order	Sequential signer order with reminders.
Authentication	Email link plus SMS code for critical parties.
Attachments	Allow multiple PDFs and image uploads.
Notifications	Send signed copies to buyer, seller, lender automatically.

How the Submission and Recording Process Works

Typical submission flow for an aircraft transfer affidavit, from document preparation to final recording and distribution of executed copies.

Upload Document: Attach completed affidavit and supporting documents (bill of sale, title, lien releases).
Set Signers: Assign buyer, seller, and lender roles with signing order.
Authenticate: Choose authentication strength: email, SMS, or knowledge-based options.
Distribute: Send executed PDF copies to all parties and recordkeepers.

Technical and Security Requirements for Electronic Filing

Use platforms supporting PDF, DOCX, and secure eSign with audit trails and optional notarization integration.

Formats: PDF, DOCX, and image formats supported.
Integrations: Works with NetSuite, Salesforce, Box.
Security: TLS 1.2/1.3 and AES-256 at rest.

Essential Elements of a Complete Transfer Affidavit

A professional Tennessee Affidavit of Transfer of Aircraft Helicopter clearly records identifiers, consideration, lien details, signatures, notarization, and attachments to support swift title transfer and regulatory compliance.

Identification

List N-number, manufacturer, model, serial number, and current FAA registration status. Accurate aircraft identifiers are essential for FAA and state crosschecks and for matching title documents to the correct airframe.

Consideration

State the exact sale price in US dollars or fully describe non-monetary consideration, including trade details or debt assumptions; ambiguity can cause tax reporting or lending complications.

Lien Statement

Declare any existing liens, secured parties, recording dates, and payoff conditions. Provide copies of UCC filings or lien releases to avoid title defects and to satisfy lender requirements.

Signatures

Include printed name blocks, capacity (individual or corporate officer), dates, and initials where appropriate. Corporate transfers should include authorized officer title and corporate seal if required by bylaws.

Notarization

Provide a notarized acknowledgment or jurat consistent with Tennessee notary rules; if using Remote Online Notarization, ensure identity proofing and audio-visual recording meet state standards.

Attachments

Attach bill of sale, prior title, registration certificates, lien releases, and any FAA or export documents. Label attachments and reference them in the affidavit for clarity during review.

Potential Penalties and Risks from Errors

Tax Reporting: Incorrect sale price may trigger IRS reporting issues.

Backup Withholding: Missing TIN can force 24% backup withholding.

Title Defect: Undisclosed liens can cloud title and impede sale.

Notary Defect: Incomplete notarization may render affidavit invalid.

Civil Liability: Misrepresentation risks breach and fraud claims.

Delay Costs: Processing errors add time and legal expense.

Common Preparation Mistakes to Avoid

Using abbreviated or inconsistent legal names between affidavit and other title documents, leading to registration rejections and corrective filings.
Failing to include accurate N-number or manufacturer serial number, which prevents FAA cross-references and delays state registration updates.
Omitting lienholder details or not attaching UCC filings, creating uncertainty about encumbrances and blocking lender payoff processing.
Missing signatures, incorrect dates, or improper notarization that require document re-execution and add weeks to closing timelines.

Selected eSignature Pricing and Feature Comparison

Overview of typical eSignature pricing and feature availability for filing and managing Tennessee aircraft transfer affidavits.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions: Common Concerns and Answers

Frequently asked questions about completing, notarizing, and submitting the Tennessee Affidavit of Transfer of Aircraft Helicopter, including electronic signing and recordkeeping.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures meet legal standards under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; however verify state notary requirements and exceptions (e.g., wills or certain court filings). Use audit trails and retain records to satisfy admissibility.
Is notarization required in Tennessee?
Yes. Tennessee typically requires notarized acknowledgments for affidavits transferring property interests; confirm notary wording and any remote online notarization (RON) rules with the county clerk or state notary commission. Audio-video and identity-proofing rules apply for RON.
What supporting documents are needed for transfer?
Attach a bill of sale, prior title or registration, lien release or UCC-3 filings, and any FAA or export paperwork. Include copies that match identifiers on the affidavit and annotate attachment labels so reviewers can cross-reference quickly.
Who must sign the affidavit?
The transferor (seller) and the transferee (buyer) should sign. If a business entity is involved, an authorized officer must sign and indicate title. Lenders with lien statements may also need to execute or provide releases to clear encumbrances.
How long should I retain this document?
Retain the original for the active ownership period and at least three years after filing for tax purposes. For aviation, best practice is seven to ten years; HIPAA or SEC-related records may require longer retention per regulatory rules.
What if there is a lien dispute?
Disclose current lien information and attach UCC filings. If a dispute arises, preserve all documents, notify lenders and buyers, and consult aviation title counsel. Court or escrow resolution may be necessary; unresolved liens can block registration and sale.

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