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Tennessee Residential Property Condition Disclosure

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TENNESSEE RESIDENTIAL PROPERTY CONDITION DISCLOSURE

The Tennessee Residential Property Disclosure Act states that anyone transferring title to residential real property must provide information about the condition of the property. This completed form constitutes that disclosure by the seller. This is not a warranty, or a substitute for any professional inspections or warranties that the purchasers may wish to obtain. Buyers and sellers should be aware that any sales agreement executed between the parties will supersede this form as to any obligations on the part of the seller to repair items identified below and/or the obligation of the buyer to accept such items "as is."

Instructions to Seller

Complete this form yourself and answer each question to the best of your knowledge. If an answer is an estimate, clearly label it as such. The seller hereby authorizes any agent representing any party in this transaction to provide a copy of this statement to any person or entity in connection with any actual or anticipated sale of the subject property.

A. The Subject Property Includes the Items Checked Below:

B. Are You (Seller) Aware of Any Defects/Malfunctions in Any of the Following?

C. Are You (Seller) Aware of Any of the Following?























D. Certification

I/we certify that the information herein, concerning the real property located at is true and correct to the best of my/our knowledge as of the date signed. Should any of these conditions change prior to conveyance of title to this property, these changes will be disclosed in addendum to this document.

Transferor (Seller)

Date

Transferor (Seller)

Date

Parties may wish to obtain professional advice and/or inspections of the property and to negotiate appropriate provisions in the purchase agreement regarding advice, inspections or defects.

Transferee/Buyer's Acknowledgement:

I/we understand that this disclosure statement is not intended as a substitute for any inspection, and that I/we have a responsibility to pay diligent attention to and inquire about those material defects which are evident by careful observation.

I/we acknowledge receipt of a copy of this disclosure.

Transferee (Buyer)

Date

Transferee (Buyer)

Date

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What the Tennessee Residential Property Condition Disclosure Is

The Tennessee Residential Property Condition Disclosure is a seller-completed statement describing the known condition of a residential property offered for sale. It documents material facts about the dwelling — including structural issues, systems, environmental hazards, utilities, and prior repairs — so prospective buyers can make informed decisions. While the disclosure is typically provided early in negotiations, the form does not replace inspections or warranties; it supplements statutory and contractual duties to disclose and creates a written record of seller representations for the transaction file.

Why this disclosure matters for Tennessee transactions

The disclosure clarifies a seller’s knowledge of property condition, reduces post-closing disputes, and creates a documented basis for buyer reliance. For brokers and agents it supports compliance with disclosure best practices and helps coordinate inspections, repairs, and price negotiations efficiently.

Why this disclosure matters for Tennessee transactions

Who completes and relies on the disclosure

The disclosure is prepared by the seller and reviewed by the buyer, listing agent, and closing team before contract execution or closing.

  • Listing agents use it to advise sellers and assemble accurate property listings.
  • Buyers and buyer agents use it to scope inspections and identify negotiation issues.
  • Title companies and closing attorneys rely on it for risk assessment and file completeness.

Primary people involved

Seller (Homeowner)

The seller completes the disclosure truthfully based on current knowledge and records. Inaccurate or omitted answers can lead to contractual remedies, indemnification claims, or disputes after closing.

Listing Agent

The listing agent collects the disclosure from the seller, advises on required entries, and places the completed form in the transaction file for buyer review and closing coordination.

Essential information to include

Property Address: Street, city, state, ZIP
Seller Name: Full legal name(s)
Known Defects: Structural, water damage
System Status: HVAC, plumbing, electrical
Environmental Risks: Flood, lead, radon
Previous Repairs: Major repairs, dates

Consequences of incorrect or missing disclosure

Contract Rescission: Possible if misrepresentation proven
Monetary Damages: Buyer may claim repair costs
Professional Liability: Agent discipline or claims
Title Issues: Delayed closing or exceptions
Insurance Impacts: Coverage disputes for undisclosed issues
Negotiation Delays: Extended contingency periods

Common preparation pitfalls to avoid

  • Relying on memory rather than records causes omissions and inconsistent answers.
  • Using vague language such as 'minor issues' without specifics creates ambiguity for buyers and inspectors.
  • Failing to update the disclosure after repairs or new information leads to contradictory transaction records.
  • Assuming a prior inspection report replaces seller disclosure can produce gaps in legal responsibility.

Real-world examples of how the disclosure is used

Two brief scenarios illustrate typical uses and outcomes when the disclosure is completed accurately or handled poorly.

Suburban Resale

A seller listed a 20-year-old house and disclosed a prior roof leak and recent repairs to attic sheathing

  • Buyer ordered targeted inspection based on the disclosure
  • The inspection confirmed repairs and the parties closed without post-closing claims, saving time and renegotiation.

Investor Flip

An investor omitted known termite treatment history to expedite sale

  • Buyer discovered evidence during final walk-through and raised concern
  • The seller corrected the disclosure, agreed to a price adjustment, and the transaction closed with documented resolution.

Filling out the Tennessee disclosure: step-by-step

Follow these steps in order to complete and distribute the disclosure correctly.

  • 01
    Gather records: Collect permits, inspection reports, repair invoices
  • 02
    Complete answers: Respond honestly to each question
  • 03
    Attach docs: Include supporting documents when referenced
  • 04
    Sign and date: Seller signs and dates before listing or contract

Where the completed disclosure goes in the transaction

This sequence shows typical routing from completion to closing.

  • Seller to Agent: Seller provides the completed form to listing agent
  • Agent to Buyer: Agent shares the disclosure with buyer and buyer’s agent
  • File with Broker: Broker retains copy in the transaction file
  • Closing Package: Closing agent adds disclosure to closing documents

Key elements of a professional disclosure document

A complete disclosure is clear, verifiable, and accompanied by supporting records. These elements improve clarity and reduce post-closing disputes.

Clear Questions

Use direct, itemized questions about systems, structure, environmental hazards, and legal encumbrances so answers are unambiguous and reviewable.

Document Attachments

Attach inspection reports, repair invoices, permits, and previous disclosure forms to substantiate answers and provide buyer context.

Signed Statement

Include a signed seller declaration confirming answers are true to the best of the seller’s knowledge and dated at time of signing.

Revision Log

Keep a short revision history when updates occur so all parties can track changed answers and supporting evidence.

Practical tips for accurate and efficient completion

Adopt these practices to reduce errors and improve buyer confidence.

Work from records not memory
Collect permits, invoices, warranties, and inspection reports before answering questions to avoid omissions and inconsistent statements.
Be specific and factual
State dates, locations, and amounts for repairs or known issues rather than using vague descriptions that invite disputes.
Update when new information appears
If you complete repairs, receive new reports, or learn material facts, revise the disclosure and redistribute to interested parties.
Retain copies in the file
Keep executed copies and attachments in the broker and closing files for the recommended retention period to address future questions.

Key transaction milestones where the disclosure matters

These stages show when to prepare, provide, and confirm the disclosure during a sale.

01

Pre-Listing

Seller completes disclosure before property is publicly listed

02

Offer Stage

Buyer reviews disclosure prior to signing a purchase agreement

03

Inspection Window

Disclosure guides targeted inspections and repair negotiations

04

Closing

Final executed disclosure is retained in the closing package

Timing considerations and typical deadlines

While statutes vary, these practical timing points help ensure disclosure is useful and enforceable.

Provide on Listing:

Give disclosure when listing the property for sale

Provide on Offer:

Share with prospective buyers before offer acceptance

Update After Repairs:

Supply amended disclosure after material repairs are completed

Include at Closing:

Place the signed disclosure in the closing documents

Post-Closing Retention:

Retain executed copies according to retention policy

Detailed components every Tennessee disclosure should include

A comprehensive form balances descriptive questions with space for seller explanations and attached documentation to support claims.

Property Details

Identify the property precisely with legal description, street address, parcel number if available, and current occupancy status to avoid ambiguity.

Systems and Services

Disclose condition and age of HVAC, electrical, plumbing, water heater, septic or sewer connections, and utility status for buyer assessment.

Structural Items

Note known roof issues, foundation movement, drainage or grading problems, and any history of significant structural repairs or replacements.

Environmental Issues

List known environmental hazards such as lead-based paint, radon, mold, underground storage tanks, or floodplain history when known.

Improvement History

Record major renovations, permit status, date of work, and contractor information to support compliance and warranty inquiries.

Signatures

Provide seller signature lines with printed name and date; include a seller certification statement attesting to accuracy.

How to amend the disclosure if circumstances change

Use this grid to revise and redistribute an updated disclosure cleanly and consistently.

01

Identify Change:

Note the specific item(s) to revise
02

Gather Evidence:

Collect invoices, photos, or permits
03

Update Form:

Enter new answers and attach supporting docs
04

Re-sign:

Seller signs and dates the amended form
05

Redistribute:

Send updated disclosure to buyer and agents
06

File Copy:

Replace prior version in transaction file

Sharing and eSubmission options for the disclosure

Sellers and agents may use paper, scanned PDFs, or eSignature platforms to complete and share the disclosure depending on preferences and legal requirements.

  • Email/PDF: Common for early review
  • eSignature Platforms: Provide audit trail and secure storage
  • MLS Attachment: Attach disclosure to listing materials

Configure an online disclosure workflow

Settings and features to enable when preparing an e-submission workflow for the disclosure.

Field Configuration
Authentication Email link or SMS two-factor
Conditional Fields Show questions only when applicable
Audit Trail Capture timestamps, IPs, and actions
Templates Save a reusable disclosure template

Paper form versus electronic disclosure at a glance

Compare core characteristics to understand trade-offs between paper and electronic delivery.

Criteria Paper Form Electronic Form
Legal validity
Signature method handwritten e-signature or applied image
Audit trail limited detailed timestamped log
Storage file copy centralized secure storage

eSignature vendor comparison for handling disclosures

Pricing and feature snapshot to compare signNow with common eSignature providers for document delivery, audit trails, and compliance support.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Varies by plan Varies by plan Varies by plan Varies by plan

Frequently asked questions about the Tennessee disclosure

Answers to common questions about completing, signing, and storing the Tennessee Residential Property Condition Disclosure.


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