Establishing secure connection…Loading editor…Preparing document…

Warehousing and Logistics Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Storage and Indemnity Agreement -- Field Warehouse

Storage and Indemnity Agreement made the day of , 20, between , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein Warehouseman, and , a corporation organized and existing under the laws of the state of , with its principal office located at , referred to herein as the Depositor.

For and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree that Warehouseman shall install and operate all field warehouses used in the conduct of the Depositor's business, upon the terms and conditions contained in this Agreement.

I. Promise to Lease. The Depositor agrees to lease or cause to be leased to Warehouseman, pursuant to the form of Lease of Warehouseman, satisfactory and sufficient warehousing space for merchandise and commodities to be stored in a field warehouse or warehouses, such warehousing space to be so located as to provide for the proper custody and safety of the merchandise and commodities warehoused.

II. Charges. Fees, and Costs. Depositor agrees to pay to Warehouseman for such field warehouse storage and for services rendered in connection with the merchandise and commodities as set forth below:

A. Warehouse storage charges per calendar month, or fraction of a month as follows: $ per month.

B. The warehouse storage charges set forth above are subject to an annual minimum payment of $ upon installation of warehouse service and annually on the same day of each succeeding year during the term of this Agreement. Warehouse storage charges in excess of the annual minimum payment shall be due and payable upon submission of invoice to the Depositor. For the storage of merchandise and commodities in addition to those above enumerated Warehouseman will promptly quote applicable rates.

C. A supervision fee for each location of $ per year, or fraction of a year, payable upon installation of warehouse service and annually afterward, which fee includes warehousing services, periodical warehouse inspections and premium on fidelity bonds for not more than employees (the additional employees), $ each, per year or fraction of a year.

D. The gross amount earned by employees required in the operation of the warehouse or warehouses and the storing and handling of merchandise and commodities in the same, plus % of the gross amount earned by such employees to cover payroll handling, together with a fee to cover workmen's compensation, disability, unemployment and liability insurance, and all other employer's taxes, assessments, contributions and other charges payable to any governmental authority in connection with the employment of such employees, which fee shall be invoiced by Warehouseman as a percentage of the gross amount earned. Depositor's check payable to Warehouseman pursuant to this Subsection D shall accompany each time sheet submitted to Warehouseman by each such employee.

E. Upon submission of invoice, all cost incurred by Warehouseman for license fees, permits, taxes, and other charges levied, imposed or required by federal, state, county or municipal governments or any other governmental agency in connection with the installation and operation of the field warehouse or warehouses, together with any recording fees and required special examinations.

E. A nonrecurring installation fee of $ per person, per day, each location, payable in advance.

F. Upon submission of invoice, attorney's fees and all other expenses and payments incurred by Warehouseman which are not otherwise mentioned above and which are deemed necessary and proper and are actually incurred by Warehouseman under this Agreement in conducting the field warehouse or warehouses, or for maintaining possession of warehoused goods for the benefit of holders of warehouse receipts or the Depositor, or for or in connection with any incidental litigation.

III. Fungible Goods. All commodities of like description, or of like kind and size, stored pursuant to this Agreement may each be warehoused as one general lot of fungible goods.

IV. Free Storage. Warehouseman shall be under no obligation to accept for storage any merchandise or commodities for which warehouse receipts are not to be issued. If Warehouseman shall accept the same and make no charge for the storage, such storage shall be as a convenience to Depositor and solely at Depositor's risk and Depositor agrees to indemnify and hold harmless Warehouseman against all damage, risk, claim and expense which Warehouseman may incur or be subject to by reason of permitting such free storage, including claims made against the goods by third parties. Depositor agrees that it will not present for storage any such goods unless the same are owned by Depositor free and clear of every lien, burden or charge, legal or equitable.

V. Suspension of Storage Charges. If no warehouse receipts are outstanding at the beginning of or issued during the second or any subsequent contract year and no field warehouse storage is required during such year, the obligation of the Depositor to pay the minimum storage charge and supervision fee provided for in Subsections A and B, shall be suspended for such contract year, and subsequently the term of this Agreement shall be extended one year for each year of such suspension. Contract year as used in this Agreement shall mean the 12 successive months immediately following the date of this Agreement, and each successive 12-month period.

VI. Term. This Agreement shall continue in full force and effect for years from the date of this Agreement; and subsequently for successive -year terms unless either party gives to the other written notice of intention to terminate served on or mailed to the other party not less than days prior to the expiration of the then current -year term; provided that no such notice of intention to terminate given by the Depositor shall become effective unless all warehouse receipts, or other evidence of the storage of merchandise and commodities, issued by Warehouseman shall have been surrendered to Warehouseman and canceled, a receipt executed and delivered to Warehouseman covering all merchandise and commodities delivered to Depositor, and all charges of Warehouseman paid prior to the expiration of the term; and provided further that Warehouseman shall have the right to cancel this Agreement at any time upon giving not less than days written notice of cancellation served on or mailed to the Depositor if the Depositor is in arrears in payment of charges, or is interfering with the operation of any warehouse operated pursuant to this Agreement.

VII. Insurance. Each insurance policy carried by Depositor affecting the commodities stored under this Agreement shall include the Warehouseman's name as an additional insured, as Warehouseman's interest may appear.

VIII. Warehouseman’s Lien. Warehouseman shall have a continuing lien on all commodities deposited, as security for all expenses and charges earned or incurred by Warehouseman under this Agreement.

IX. Financial Statement. Prior to the installation of warehouse service, and subsequently at least once during each contract year during the term of this Agreement, Depositor agrees to furnish to Warehouseman a copy of Depositor's current financial statement accurately and completely reflecting Depositor's financial position.

X. Facilities. Warehouseman agrees to serve the Depositor on the terms and conditions set forth above and to extend to Depositor its facilities and experience as field warehouseman.

XI. Indemnity Agreement. Depositor agrees to execute the Indemnity Agreement set forth below simultaneously with the execution of this Agreement.

XII. Severability. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

XIII. No Waiver. The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

XIV. Governing Law. This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

XV. Notices. Unless provided herein to the contrary, any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

XVI. Attorney’s Fees. In the event that any lawsuit is filed in relation to this Agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all the sums that either party may be called on to pay, a reasonable sum for the successful party's attorney fees.

XVII. Mandatory Arbitration. Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

XVIII. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

XIX. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

XX. Assignment of Rights. The rights of each party under this Agreement are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party.

XXI. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute but one and the same instrument.

XXII. Compliance with Laws. In performing under this Agreement, all applicable governmental laws, regulations, orders, and other rules of duly-constituted authority will be followed and complied with in all respects by both parties.

WITNESS our signatures as of the day and date first above stated.

By:

By:

Indemnity Agreement

In order to induce , referred to herein Warehouseman, to execute and in consideration of the execution by Warehouseman of the above Field Warehouse Storage Agreement with , referred to herein as the Depositor, and in further consideration of the execution of the lease or leases of storage space referred to in such Agreement and such other undertakings, including warehouse receipts, as Warehouseman may issue, the undersigned unconditionally agrees to indemnify and hold harmless Warehouseman against any and all loss, damage, claim, liability or expense resulting directly or indirectly from any act, or acts, omission or omissions of the Depositor, or any of the Depositor's officers, agents or employees or of the undersigned, individually or collectively. The undersigned agree that it is in the best interests and financial advantage of the undersigned that the Storage Agreement be executed by Warehouseman and be put into effect and operation.

WITNESS our signature as of the day and date first above stated.

By:

Enter text✕

What the Warehousing and Logistics Agreement Covers

A Warehousing and Logistics Agreement is a written contract that sets out the storage, handling, and movement of goods between a warehouse operator and a goods owner or carrier. It defines the scope of storage services, handling procedures, delivery and pickup obligations, insurance and liability limits, payment terms, inventory control, and procedures for loss, damage, or shortage claims. The agreement can also specify custody transfer points, inspection rights, performance metrics such as turnaround time, and termination conditions to reduce operational and commercial risk for both parties.

Why a Formal Agreement Matters for Warehousing and Logistics

A clear written agreement allocates risk, sets service levels, and reduces disputes by documenting responsibilities, insurance limits, inventory reconciliation procedures, and claims timelines. Well-drafted terms also clarify payment schedules and storage rates to prevent billing disagreements.

Why a Formal Agreement Matters for Warehousing and Logistics

Common users and stakeholders

This agreement is used by parties that exchange custody of goods: warehouse operators, carriers, shippers, freight forwarders, and third-party logistics (3PL) providers.

  • Warehouse operators and facility managers responsible for receiving, storing, and dispatching inventory under contractual terms.
  • Shippers and consignees who own or control the goods and need documented custody, liability limits, and delivery obligations.
  • Third-party logistics providers and carriers who need defined indemnity, insurance, and service-level provisions.

Each user should ensure signatory authority and check industry-specific requirements such as insurance limits, customs documentation, or HIPAA addenda where applicable.

Authorized signers and their responsibilities

Warehouse Manager

Warehouse Manager or Operations Director: signs for the facility operator, accepts operational obligations, confirms insurance limits, and commits to inventory handling processes. Should have delegated contract authority and knowledge of facility capabilities.

Shipper Signatory

Shipper or Logistics Manager: signs for the goods owner or consignor, acknowledges rates and liability caps, agrees to packing and labeling requirements, and confirms billing arrangements and indemnities.

Essential clauses to include in a professional agreement

A complete agreement addresses operations, risk allocation, financial terms, and dispute handling so both parties can execute and enforce obligations consistently.

Scope of Services

Describe storage types (bulk, palletized, refrigerated), handling services (picking, packing, cross-docking), hours of operation, and any value-added services such as labeling or kitting.

Term and Termination

Specify contract start and end dates, renewal mechanics, early termination rights, cure periods for breaches, and obligations on termination such as final inventory reconciliation.

Insurance and Liability

State required insurance limits, who bears cargo vs. storage risk, liability caps (per package or per claim), and exceptions for declared value or force majeure.

Pricing and Payment

List storage rates, handling fees, invoicing cadence, late payment interest, pass-through charges, and conditions for rate adjustments or fuel surcharges.

Inventory Controls

Define inventory reconciliation frequency, cycle counts, discrepancy investigation procedures, access for audits, and notice requirements for damaged or missing goods.

Claims and Dispute Resolution

Set claim filing deadlines, documentary evidence required, liability limits, indemnities, and the chosen dispute resolution mechanism and governing law.

Step-by-step: completing the agreement

Follow these steps to prepare, review, and execute a enforceable Warehousing and Logistics Agreement.

  • 01
    Prepare draft: Populate parties, services, and term fields.
  • 02
    Review terms: Confirm liability, insurance, and payment clauses with legal or risk teams.
  • 03
    Negotiate changes: Track modifications and resolve ambiguous language before signing.
  • 04
    Execute: Sign using authorized signers and record the effective date.

Configuring an online agreement workflow

Set up a repeatable e-sign and approval workflow that matches your operational sequence and authentication needs.

Field Configuration
Authentication Method Email link or SMS code for signer verification
Signing Order Sequential or parallel routing as required
Template Use Save standard clauses and pricing as reusable templates
Notifications Email reminders and completion notices enabled

Where to send and how documents move

Document routing should mirror operational handoffs: contracting, onboarding, operations, and finance receive relevant copies automatically.

  • Contracting: Legal team receives executed master copy
  • Operations: Warehouse receives SOP and inventory schedules
  • Finance: Billing receives rate tables and invoices
  • Claims: Claims team receives incident reports and evidence

Distribution and eSubmission channels

Use channels that preserve audit trails and support your authentication needs; integrate with systems that hold operational records.

  • Email and Links: Standard delivery method, requires signature authentication
  • API / Integrations: Connects to ERP/CRM for automated routing
  • Cloud Storage: Archive signed PDFs in document repositories

Choose distribution platforms that maintain tamper-evident records and integrate with your workflow tools such as ERP, WMS, or contract repositories.

Typical deadlines and processing expectations

Contracts and operational provisions include several time-sensitive obligations that affect liability and payment outcomes.

Execution and Effective Date:

Effective date triggers performance and insurance coverage obligations.

Inventory Reconciliation:

Commonly performed quarterly or monthly; reconcile within 7–30 days of cycle count.

Claims Filing Deadline:

File loss or damage claims within 7–30 days per contract to preserve rights.

Billing Cycle:

Invoices often net 30; payment delays may accrue interest.

Tax Reporting:

Contractors should meet IRS reporting deadlines such as Form 1099-NEC by Jan 31 when applicable.

Key milestones from negotiation to post-termination

Track major stages so responsibilities and deliverables align with contract lifecycle and operations.

01

Negotiation

Agree scope, rates, insurance, and liability caps before drafting.

02

Execution

Sign and record effective date; distribute copies to stakeholders.

03

Operational Start

Begin receiving and storing goods under agreed SOPs.

04

Post-Term Reconciliation

Reconcile final inventory and settle outstanding charges after termination.

Common mistakes to avoid when preparing the agreement

  • Vague scope language that omits specifics on storage conditions, leading to disputes over acceptable handling.
  • Unclear liability caps and insurance requirements that leave parties exposed to uninsured losses.
  • Missing claim deadlines or insufficient evidence requirements that impair successful claim recovery.
  • Failure to specify transfer of title or custody points, causing uncertainty during carrier handoffs.

Consequences and contract risks

Financial Exposure: Damages exceeding insurance limits
Contractual Breach: Termination, indemnity claims, and litigation risk
Regulatory Penalties: Fines if regulatory obligations (e.g., customs) are unmet
Operational Disruption: Inventory shortages and service delays
Insurance Denial: Coverage denied for noncompliant storage practices
Tax Reporting: Reporting failures may trigger IRS penalties

Required information and standard fields

Party Names: Full legal names
Addresses: Street, city, state, ZIP
Term: Start and end dates
Service Scope: Storage and handling details
Insurance: Limits and policy numbers
Signature: Authorized signers and dates

Comparing eSignature vendor pricing for signing warehousing agreements

Consider cost, bulk-send capabilities, audit trail presence, and HIPAA support when selecting an eSignature vendor for warehousing and logistics contracts.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions and practical answers

Answers to common questions about enforceability, notarization, signatures, and operational issues when using a Warehousing and Logistics Agreement.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users