Enhance Your Outlook Signature with Images Easily

How to eSign a document: add image to email signature outlook

Hey everyone, Kevin here. Today I want to show  you how you can set up an e-mail signature in   Microsoft Outlook. We're going to start with  the basics. I'll show you how you can set up   a simple text-based signature first. Then we're  going to spice things up a little bit. I'll show   you how you can include a handwritten signature  within your signature. I'll show you how you can   add a logo, maybe a photo of yourself, and I'll  even show you how you can include social media   links as part of your signature, but maybe you're  lacking creativity today. I'll also show you how   you can access a massive catalog of signature  templates. You could go through there. You could   pick and choose your favorite and you'll have an  amazing looking signature. All right let's jump on   the PC and let's create a signature. To create a  new e-mail signature, open up Microsoft Outlook.   Once you have Outlook open, click into the home  tab within the mail view, and once you're there,   click into a new e-mail message. You can also  press CTRL + N and that'll also open up a new   message. This opens up a new e-mail message, and  as you can tell, I don't yet have a signature.   My message is just completely blank. To create a  signature, click on the message tab up on top, and   right here in the center, there's an option for  signature. Click on this. Right here, you can also   see that I don't yet have any existing signatures,  but down below I can click on signatures to create   a new one. Let's click on this. This now opens up  a prompt where I can create my signature. Right up   here at the top, I can select the e-mail account  that I want to associate this signature with.   I'm going to select this account right here. Next,  I can select the signature that I want to edit.   Now I don't yet have a signature, so I'll go  over on the right-hand side and click on new.   This opens up a prompt where I can type in a name  for my signature. Now the most fitting name for   this signature is amazing signature, because this  is going to be an amazing signature. Once you're   done typing in a name, click on OK. Here now I can  see the name for my new signature, and down below,   I can edit and create my new signature. I'll  go in and type in some text for my signature.   I've now added a very basic signature. I have my  name, my title here at the Kevin Cookie Company,   and I also get to promote the company website.  See, I always tell leadership that these tutorial   videos are worthwhile doing. I get to promote  our company to thousands and thousands of people.   Right up here, you can edit your signature. You  can select the font, the size, bold, italicize,   underline. Here you can select colors. You  can also set the alignment for your signature,   so you can go crazy with these different settings  to format your signature how you want it to look.   Now that I've gone through and I've made all of  my edits, I can come down here to save my new   signature. So, right here, if I want to come back  and edit this signature again, I've now saved it,   and I could come back at any time to make  additional changes to this. We're almost   ready to start using this new signature, but we  do have a few more decisions that we need to make.   Down at the very bottom, I can decide when I  want to include this signature. Right here,   I can include it with new messages. Currently  it's set to none, so when I create a new e-mail,   this signature won't be included. Now I  want to show the world this new signature,   so I'll select my amazing new signature, so this  will be included with any new message. Also,   I can decide whether I want to include my  signature for replies and forwards. So,   here too, I could choose none, or I could select  my signature. Now, what's really interesting is   you can choose different signatures for new  messages or replies and forwards. So, maybe   a new message will have my more comprehensive  signature and then maybe replies and forwards   has a slimmed down signature. Especially if I have  an e-mail thread where I'm going back and forth,   I probably don't need my full signature showing  up again and again. For now, just for simplicity,   I'll choose none. Next, let's click on OK. I'm  now back in my e-mail message, but I don't yet   see anything. Well, that's because we need to open  up a new message. I'll close this one out and now   this is the moment of truth to see if this worked,  let's click on new e-mail, and look at that, there   is my beautiful new e-mail signature included in  this new message. Now, I mentioned earlier that   this signature is now associated with this e-mail  account. Here if I change the e-mail account that   I send from, here you'll see that the signature  is not associated with this e-mail address, so   this is just one thing to call out. Your signature  will only show up with the defined e-mail account.   Now, let's say that here I have a new e-mail  message and maybe I set my signature to none for   both new messages and also replies and forwards.  I can still insert my signature whenever I want.   Here within this blank new message, here again,  I can go up to signature, and here I'll click   on this dropdown, and here I can select whatever  signature I want to include. So, let's say I had   multiple signatures, I can choose from those  multiple signatures. Now I just have one,   so let's select amazing signature and there it is.  There's my signature and I just inserted it into   this message. So far, we've just been looking  at the basics of including a signature in an   e-mail message, but in the intro, I said we're  also going to look at how to spice things up,   so you truly have an amazing signature. And I  don't know about you, but when I look at this   signature right now, it's not truly amazing,  so it's not really living up to the name.   Once again, let's go up to signature right  here and then let's click into signatures.   This once again opens up the prompt where  I can either create or edit a signature,   and here I see the signature that I just created.  So, when I click on this, I can now edit it,   and right down here, I see my signature. Now first  I think it’d make it a lot more interesting if I   included a handwritten signature. Here I'll enter  down to give me a little bit of space, and over   here on the far-right hand side, there’s the  option to insert a picture. Let's click on that.   This opens up my Windows file picker, and right  here on my desktop, I've included my signature.   I'll select this file and then click on insert.  And look at that! I have now included my signature   within my signature. This is starting to remind  me of the movie Inception. If you're interested   in how to create an electronic signature like  this, I've included a link in the description   to a video that will walk you through step-by-step  how you can create something that looks like this.   Next, I also want to include a photo of  myself alongside my signature. Unfortunately,   we can't do all of that within this view here, so  for now I'm going to click on OK and I'll build   out my signature right here. First, I want to  get the most recent version of my signature that   includes my handwritten name. I'll go up here to  signature, and let me click on amazing signature,   and now here you can see the most recent copy.  Next, I'm going to insert a table. I want to have   a photo to the left of my signature here. Right  up here, I'll go up to insert on the top tabs   and right here there's the option to insert a  table. Now I'm going to insert a table with two   columns and one row. Let's click on this. My  table is now included in the e-mail message,   and I'll copy all of my signature content here,  and I'll press CTRL + X to cut it. Right over here   now, I'll press CTRL + V to paste it in. Next,  I want to include a photo of myself. Now you can   include any type of photo. This could be a photo  of yourself. It could also be your company's logo,   whatever you want to include. To include the  photo, I'll go up to insert over here and then   there's the option to insert a picture. I'm going  to select a picture from my device. This once   again opens up the Windows file picker, and look  at that, there's a very nice picture of myself.   Next, I'll click on insert. This inserts the  picture of Cookie Monster. He truly is the   lead Cookie eater, but the picture is massive  right now. I don't think people would really   appreciate it or take me seriously if I include a  picture that's this big as part of my signature.   Here I'm going to resize it down just so it's  a more reasonable size as part of my signature.   Maybe I'll make it about that big there. Next,  I'm going to pull in this divider between these   different columns just so it's a little bit  closer. Now my signature is starting to look   pretty good, but I have these borders as part  of the table. I want to get rid of these. To get   rid of the borders, highlight the table, and then  right up here on the tabs, there's the option for   table design. When you click on that, all the  way over on the right-hand side, you can format   what the borders look like, and here I'm going to  select no border. Look at that. This is starting   to look like a pretty amazing signature. This  signature looks pretty good, but it's not yet an   official signature. Here let me copy all of these  contents that I just created, and here I'll press   CTRL + X. It's now on my clipboard. Now once  again, go up to the message tab up on top,   go over to signature, and let's once again click  into signatures. Here again, I see my amazing   signature, and this is where we left off before,  but I now want to include this image. Here I'll   highlight all of this and let me delete that, and  now I'll paste in the new version that I made in   the e-mail message. What's nice is you can use the  e-mail message to format your signature. Within   the e-mail message, you have more controls over  formatting. You could insert things like tables.   You could define what the table looks like. You  can more easily insert images, so it's actually a   really nice practice to just create your signature  within the e-mail, and then paste it into this   interface. This interface isn't quite as rich, and  you don't have quite as many tools to make your   signature look amazing. This is now looking good,  so I'll click on save and then let's click on OK.   Back within the e-mail message now, let me select  my signature, and look at that! This looks pretty   good. Next, I want to show you how you can also  include social media links within your signature   and then link off to your profile. To do that,  once again let's go up to signatures, and click   into signatures. Here in my signature, I probably  want to include a YouTube link. I mean, I have a   YouTube channel where I do these tutorials, so I  might as well promote it as part of my signature.   Here I'll enter down and right over here,  once again I have the option to insert an   image. I'll click on this. This once again  opens up the Windows file picker, and here   I see the icon for YouTube. I'm going to select  this one. You might be wondering, well, where do I   get these different icons from? You could go on to  Google. You could go on to Bing and you can search   for Twitter or LinkedIn, Facebook icons, and  you'll find them there. You can then save them and   incorporate it into your signature. I'm going to  select this one for YouTube and then I'll click on   insert. This has now inserted the YouTube icon  into my signature, but it doesn't actually do   anything yet. I can't click on it. I'll select the  image here, and over on the far-right hand side,   there's the option to insert a hyperlink. Let's  click on this. This opens up the insert hyperlink   prompt and now I can type in an address. I'll type  in my name KevinStratvert.com. I've set that up,   so it redirects to my YouTube page. This all looks  good, so I'll click on OK. I now have my social   media link working just like I expect it to, and  before we click on OK and test this out, I do want   to show one more thing that we have here on this  page, and it's the option to insert a business   card. Now that sounds interesting. What does that  do? Well, let's click into it to find out. This   opens up a prompt where I can select different  contacts from my different e-mail accounts.   You could go through. You could choose one of your  contacts and then it'll take all of their contact   details and incorporate it into what's called  a business card. So, here you see the business   card with one of my buddies, Tom Maverick Cruz.  When I click on OK, it simply inserts an image   with all those contact details. You might be  thinking, well is there anything special about   being a business card? Not really. It simply takes  all the details and turns it into an image, and   actually, I don't like it quite as much because  you can't make these different elements clickable.   Instead, when you build the signature just on your  own, you can have a URL, you could have different   icons that are clickable. With a business card,  you can’t do that. If you like this format,   well, then you're pretty much done, but if you  want a little bit more control, and personally,   I think if you want your signature to look a  little bit better, I'd probably just make it   on your own, and don't use a business card. For  now, I'll simply delete this business card. OK,   I'm ready to test this out now, so I'll click  on OK. Once again, to make sure that it uses   the latest signature, I'm going to go up here,  click on signature, and then amazing signature,   and here now, you see the YouTube logo is here.  When I hover over you see that it includes the   URL, so if I were to click on this now, it  would take me to my YouTube page. All-in-all,   I think this signature looks pretty good. Now  maybe you tried following all of these steps,   and maybe your signature doesn't yet hit that bar  of amazing. Next, I want to show you how you can   access a catalog of many different signatures,  and you can just pick and choose and use that.   Once again, just like we've been doing all  along click on signature up above and click   into signatures. Within these signature dialog,  once again, there's a link down here that says get   signature templates. Let's click on this.  This opens up a support.microsoft.com website,   and right here, there's a link, once again, to  get template. Let's click on this, and once again,   there’s another page now where we can download the  template. Next, let's click on download, and this   has now downloaded a Word document. Let's click  into this. This opens up a Word document with   many different templates that I can choose from,  so I could take any one of these and I could use   it for myself. Here I could go in and I could  edit the phone number. I could edit the website,   so I could pretty much take this as  is. To use one of these signatures,   hover over one of them and you'll see this  icon appear. Click on that and that'll select   the entire signature. Next, click on CTRL + C to  copy. Back within Outlook, I now want to use this   new template. I'll click on new and let me type  in template as the name. Next, I'll click on OK.   Right here now, I could come down and I get paste  in my new signature and look at that. This looks   pretty good. I'll probably want to go through and  edit some of these details and edit the website,   and look, I even have my social media links down  at the bottom. I could link these to my profile,   and right here with the picture, I could swap this  out or I could just leave it in place. We've all   been working from home for so long, who actually  knows what other people look like anymore? For   all you know, I might look just like Lorenzo.  Once I'm all done, I'll go down and click on   save and then I could decide when I want to use  this new signature. All right well hopefully you   now have an amazing looking e-mail signature.  If you do, please give this video a thumbs up.   To see more videos like this in the future, please  consider subscribing. Also, if you want to see me   cover any other topics in the future, leave a  note down below. All right, well that's all I   had for you today. I hope you enjoyed, and  as always, I hope to see you next time. Bye.