Online Signature Capture

Quick-start guide on how to online signature capture

Every organization needs signatures, and every organization wants to optimize the process of collecting them. Get professional document management with airSlate SignNow. You can online signature capturing, create fillable templates, set up eSignature invites, send signing links, collaborate in teams, and more. Figure out how to streamline the collecting of signatures electronically.

Complete the following steps below to web form signature capture in a matter of minutes:

1. Open your browser and access signnow.com.
2. Join for a free trial or log in utilizing your email or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right area of the page.
4. Modify your User Profile by adding personal information and changing settings.
5. Make and manage your Default Signature(s).
6. Return to the dashboard page.
7. Hover over the Upload and Create button and choose the needed option.
8. Click the Prepare and Send option next to the document's name.
9. Type the name and email address of all signers in the pop-up screen that opens.
10. Use the Start adding fields menu to proceed to modify document and self sign them.
11. Click SAVE AND INVITE when accomplished.
12. Continue to fine-tune your eSignature workflow using extra features.

It can't get any easier to visual signature capture login than that. Also, you can install the free airSlate SignNow app to your mobile device and access your account wherever you are without being tied to your computer or office. Go digital and start signing forms online.

What is the online signature capture

Online signature capture refers to the process of collecting electronic signatures through digital platforms. This method allows users to sign documents electronically, eliminating the need for physical paperwork. With online signature capture, businesses can streamline their workflows, enhance efficiency, and reduce turnaround times for document signing. It is particularly useful for contracts, agreements, and forms that require a signature, making the entire process more accessible and convenient.

How to use the online signature capture

Using online signature capture is straightforward. Users can upload a document that requires a signature, such as a contract or form, to the airSlate SignNow platform. After uploading, the user can specify where signatures are needed by placing signature fields in the document. Once the document is prepared, it can be sent to the relevant parties for signing. Recipients receive an email notification with a link to the document, where they can review and eSign it securely. After all signatures are collected, the completed document is automatically stored for easy access.

Steps to complete the online signature capture

To complete the online signature capture process, follow these steps:

1. Log in to your airSlate SignNow account.
2. Upload the document you need to be signed.
3. Drag and drop signature fields onto the document where signatures are required.
4. Enter the email addresses of the signers.
5. Send the document for signature.
6. Monitor the signing process through the dashboard.
7. Once all signatures are collected, download or share the completed document.

Legal use of the online signature capture

Online signature capture is legally recognized in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures hold the same legal weight as handwritten signatures, provided that both parties consent to use electronic signatures. It is important for businesses to ensure compliance with these regulations to maintain the validity of their electronically signed documents.

Security & Compliance Guidelines

When using online signature capture, security and compliance are paramount. airSlate SignNow employs advanced encryption protocols to protect sensitive data during transmission and storage. Users should ensure that their documents are shared only with authorized individuals and that access controls are in place. Regular audits and compliance checks can help maintain the integrity of the signing process. Additionally, users should familiarize themselves with relevant regulations, such as HIPAA or GDPR, to ensure their electronic signatures meet necessary compliance standards.

Documents You Can Sign

Various types of documents can be signed using online signature capture, including:

• Contracts
• Agreements
• Forms (HR, tax, etc.)
• Invoices
• NDAs (Non-Disclosure Agreements)
• Purchase orders

This versatility makes online signature capture a valuable tool for businesses across different sectors, enhancing their operational efficiency.