Digital Certificate and Signature: Secure Your Documents Efficiently

Quick guide on how to use digital certificate and signature feature

Is your organization willing to eliminate inefficiencies by about three-quarters or higher? With airSlate SignNow eSignature, weeks of contract approval turn into days, and hours of signature collection turn into a few minutes. You won't need to learn everything from scratch thanks to the user-friendly interface and step-by-step guides.

Complete the following steps below to use the digital certificate and signature functionality in a matter of minutes:

1. Launch your browser and access signnow.com.
2. Join for a free trial run or log in with your electronic mail or Google/Facebook credentials.
3. Click User Avatar -> My Account at the top-right area of the webpage.
4. Customize your User Profile by adding personal information and adjusting configurations.
5. Make and manage your Default Signature(s).
6. Return to the dashboard webpage.
7. Hover over the Upload and Create button and choose the needed option.
8. Click on the Prepare and Send option next to the document's name.
9. Input the name and email address of all signers in the pop-up screen that opens.
10. Use the Start adding fields menu to proceed to edit document and self sign them.
11. Click SAVE AND INVITE when completed.
12. Continue to configure your eSignature workflow using advanced features.

It can't be simpler to use the digital certificate and signature feature. It's available on your smartphones as well. Install the airSlate SignNow application for iOS or Android and manage your custom eSignature workflows even while on the run. Skip printing and scanning, time-consuming filing, and expensive document shipping.

What is the digital certificate and signature

A digital certificate is an electronic document used to prove the ownership of a public key. It includes information about the key, the identity of its owner, and the digital signature of an entity that has verified the certificate's contents. A digital signature, on the other hand, is a mathematical scheme for verifying the authenticity and integrity of a message, software, or digital document. Together, they ensure that the signer's identity is confirmed and that the document has not been altered after signing.

How to use the digital certificate and signature

To use a digital certificate and signature, users typically start by obtaining a digital certificate from a trusted certificate authority. Once acquired, the user can create a digital signature by applying their private key to the document. This process can be completed through airSlate SignNow, where users can upload their documents, apply their digital signature, and send them for signature to others. The recipient can then verify the signature using the public key associated with the digital certificate.

Steps to complete the digital certificate and signature

Completing a digital certificate and signature involves several key steps:

1. Obtain a digital certificate from a recognized certificate authority.
2. Upload the document you wish to sign to airSlate SignNow.
3. Apply your digital signature by selecting the appropriate option within the platform.
4. Send the document for signature if additional signatures are required.
5. Once all signatures are collected, securely store the completed document for future reference.

Legal use of the digital certificate and signature

In the United States, digital certificates and signatures are legally recognized under the Electronic Signatures in Global and National Commerce (ESIGN) Act and the Uniform Electronic Transactions Act (UETA). These laws establish that electronic signatures have the same legal standing as handwritten signatures, provided they meet certain criteria. Users should ensure that their digital signatures comply with these regulations to ensure their validity.

Key elements of the digital certificate and signature

Key elements of a digital certificate include:

• The public key of the signer.
• Information about the certificate holder, such as their name and email address.
• The digital signature of the certificate authority that issued the certificate.
• The validity period of the certificate.
• Details about the certificate authority.

These elements work together to authenticate the signer and ensure the integrity of the signed document.

Security & Compliance Guidelines

When using digital certificates and signatures, it is essential to adhere to security and compliance guidelines to protect sensitive information. Users should ensure that their digital certificates are obtained from trusted certificate authorities and that private keys are stored securely. Regular audits and updates to security protocols can help mitigate risks. Additionally, understanding relevant regulations, such as the General Data Protection Regulation (GDPR) and HIPAA, is crucial for compliance when handling personal or sensitive data.

Documents You Can Sign

Digital certificates and signatures can be applied to a wide variety of documents, including:

• Contracts and agreements.
• Tax forms and financial documents.
• HR documents, such as employment contracts and policy acknowledgments.
• Legal documents, including wills and power of attorney.
• Business proposals and purchase orders.

This flexibility allows businesses and individuals to streamline their workflows and ensure secure document management.