Ensuring Digital Signature Legitimateness for NPOs in Mexico

How to eSign a document: digital signature legitimateness for NPOs in Mexico

[Music] electronic environments have made us accustomed to having lots of flexibility and simplification on the other hand as in all legal processes using digital signatures requires good practices once you adopt them using a digital signature is very easy and flexible but you must understand some important principles first in this video i will demystify some digital practices that do not comply with most authentication guidelines or standards why is an image of the seal not sufficient for digital documents the advantage of a digital signature is that it detects changes made after signing it ensures the integrity of the information putting an image of a seal on a document is like placing a post-it note on your document it's easy to remove to copy does not protect your identity nor the information contained in the document in any way basically you're exposing yourself to risk contrary to popular belief fraud does exist in canada many discipline cases involve misuse of seal or misrepresentation of the right to practice why are self-signed certificates from adobe or bluebeam not adequate for digitally sealing when a digital signature is issued to a member netarius validates the member's identity via a face-to-face id verification session using two pieces of id then the association validates the membership of the professional it is only after these identity checks that the member obtains their digital signature adobe and bluebeam self-signed certificates as their name implies do not include the verification of personal and professional identity thus they can be replicated they can't be verified to put it simply with adobe or bluebeam your signature is equivalent to monopoly money it looks like money but it is not legal tender why is not acceptable to digitally sign professional work products offers an electronic signature platform designed for everyone basically it associates a person's identity to an email there are several platforms such as these on the market including ours consigno cloud these platforms do not include face-to-face id verification and professional designation moreover keep in mind that netarius provides the infrastructure to your association it's your association that is in control of issuing digital signatures to your members why is password protection not adequate for digitally sealing it would be convenient if you could use only a password to seal documents unfortunately password protection does not prevent modifications once unlocked a document can be edited and saved again the integrity of the information is no longer guaranteed and does not confirm a person's identity the public also has no mechanism to validate a member's right to practice why is the print lock function not suitable for ceiling print lock can control who prints the document but nothing identifies or confirms who locked the document furthermore technology nowadays make it very easy to capture information and manipulate it into a new document why is native signing of cad files not adequate for digital ceiling cad files have the ability to use digital signatures but the cad format is not standardized for long-term archiving the best practice would be to attach the cad files in an iso standardized pdf a3 and digitally sign it this ensures that we can know who signed the document years from now and ensures the integrity of the file itself in summary your association is chosen to control the issuance of seals and digital signatures netarius is the trust framework that allows your association to provide this service thank you for listening and if you want to know more don't hesitate to reach out to our team listen to our information videos and visit our website