Achieve Digital Signature Licitness for Business Letter in Australia with airSlate SignNow

How to eSign a document: digital signature licitness for Business Letter in Australia

[Music] in today's digital world the need to write a formal or business letter rarely arises since letters have been substituted by emails however it is still occasionally necessary to write one by the end of this video you will understand how to successfully write a letter by following some basic principles and guidelines first let's clarify two very basic terms the person who sends the letter is called sender while the person who receives it is called recipient now that this is clear let's move on to the next part letters typically follow the layout shown here note that some people choose to write their information on the right side of the paper reserving the left side for the letters recipient [Music] your contact information should be written at the top left corner of the letter this information includes obviously your full name and your address then you have to write down your city of residence and your postal code you should also write your phone number as well as your email address so the person who gets the letter can contact you back just below your own contact information comes the date that you are composing the letter then you have to write the information of the person you are sending the letter this includes their name street address city of residence postal or zip code etc if you know the person's job title do write it too finally you should make sure not to make any spelling mistakes as this shows inconsistency and lack of interest a proper greeting sets the tone thus when writing a letter an appropriate greeting is necessary this is based on certain factors such as your relationship with the recipient his or her gender etcetera [Music] when you know the recipient's name use a formal salutation based on his or her gender followed by his or her last name avoid using the person's first name unless you know personally the recipient for a long time in such a case it is acceptable to use his or her first name it is of course less formal but still professional if on the other hand you know the name but you do not know the person's gender it is preferable to write out their full name for instance dear robin adams instead of dear mr adams or dear ms adams [Music] if you do not know the recipient's name you may use the expressions dear sir or madam or to whom it may concern additionally in business letters you can always use the job title of the recipient for example your letter may begin with dear members of the hiring committee be careful though there should be a comma after the salutation and a colon after to whom it may concern when writing formal or professional letters avoid using expressions such as hello hey good morning etc as these salutations are reserved for people that you know well dear followed by the recipient's name is always the best solution for this type of letters [Music] the main body of the letter has to be as clear and short as possible and it is divided into three parts the first paragraph of your letter is usually an introduction that lets the reader know who you are and what you are writing about use your opening paragraph to introduce yourself and the reason for writing the letter the reason for contacting has to be obvious from the very beginning then in the second part provide specific details about your request or the information you are providing give more detail of what you're offering or asking of the recipient backed up by relevant information be thorough but make sure not to repeat yourself and add details of no importance the conclusion is the final part of your letter ensure that you include a closing statement that thanks the recipient for their time knowledge or help it is also normal to politely ask for a written response or for the opportunity to arrange a meeting to further discuss your request your letter should end using a closing salutation the closing salutation must match the opening salutation and the overall tone of the letter two of the most common closings are yours faithfully and yours sincerely if you do not know the name of the person and the letter using yours faithfully on the contrary you should use yours sincerely if you know the name of the recipient after these comes your signature and your name sign the letter and then just below your signature write down your full name [Music] greet the recipient properly based on their gender and your relationship with them mention the address and recipient's name correctly always mention the subject of writing the letter from the beginning be concise in your letter write the reason for writing the letter in the first paragraph do not stretch the letter too much the tone of the letter should be polite do not use the form mrs which is outdated if you are sending any extra documents along with your letter mention those documents in the letter's body by saying please find enclosed in english there are a number of conventions that should be used when composing a formal or business letter always have in mind to write as simply and as clearly as possible and not to make the letter longer than necessary remember not to use informal language like contractions i really hope you have found this video useful if so please do consider leaving a like and subscribing to my channel see you on one of my other videos