Digital Signature Licitness for Employee Incident Report in United Kingdom

How to eSign a document: digital signature licitness for Employee Incident Report in United Kingdom

hi there I am from the Genesis compliance department and I am here to show you how to properly complete and fill out the new genesis incident report form and Genesis medication incident report form on this part I will be showing you the revised Genesis Health Services incident report form part of the revision that we made is that we created this form into a fillable PDF so that it will be easier for the staff to create and submit the incident they will be reporting so in a fillable PDF you just need to click on the text field available in the form and just simply type what you need to input so for example I'm typing my name and my position are job title so you just need again you just need to click on the text field and start typing whatever you need to so going back this is the incident report form for Genesis Health Services it says here that this incident report must be completed for all incidents allegations and accidents including where harm or injury resulted or could have resulted for part A incident reporting this section is to be completed by the incident reporter so first when you report an incident the first thing you need to do is identify the incident type it could either be an incident a client displaying behaviors of concern injury near Miss Hazard or allegation so if you ever see any boxes on this form you just have to Simply click on it and the check mark will show up and then on the next part reporters details here you need to provide the details of the person creating the incident report so you need to provide the person's name the position and job title contact number and email address please note that it is very important to include your contact number and email address on this form so that it will be easier for a compliance team to reach out to you if ever we have any clarifications or concerns with regards to the incident report you are submitting and then on the next part is the details of the client involved so here you need to input the details of the person or of the client who is involved in the incident so you need to put their first and last name date of birth gender contact number and email address so for contact number and email address if ever it is not available for the client you can just leave it blank and then for the role in the incident you may either take acting party so if the client is the cost or the perpetrator of the incident or you may either click on victim if the client is the person affected in the incident and you may also take witness if the client is just a witness on the incident that happened and then here on the next part details of everyone present during the incident so here you need to input the details of uh the person's present during the incident it could either be Witnesses clients and support workers so uh you need to put their first and last name date of birth gender contact number email address and their position or role so same here with the table below details of involved person too if there is more than one person involved and then on the next table you also need to input the details of the witnesses if ever there is any so just the same details first and last name date of birth gender contact number email address and position a role so here below we have an additional table for additional people present during the incident if the table is provided above are not sufficient so you also need to input their first and last name gender position or job title role in the incident they may be the acting party witness or victim their contact numbers and email addresses moving on to the next page so here you can see details of the incident so first you need to input the date of when the incident happened so for the date it will show up a drop down arrow here you just have to click it and choose whatever date you need to input so you just need to click on it and the date will automatically show up here on the text field okay and then you also need to input the start time and the end time so when the incident started and when the incident ended and then you also need to put the address of the incident here on this text field and after that you need to take on the location of the incident whether it is a Genesis residential house a client's personal home in the community with another service provider or if none of these four are applicable you just have to click on others and provide here the details on this text field below and then after that you need to also put the details of the date and time when Genesis management was informed about the incident so first here you need to put the date of when you inform the Genesis Key Personnel so again you just need to click on the drop down arrow and click the date applicable and then you also need to put the time when you inform the Genesis key personnel and down here the full name of the Genesis Key Personnel you informed of the incident and across it you need to take the position or job title of the Genesis Key Personnel you may either be a team leader a care manager a senior manager or CEO a compliance manager and or others and you just need to click here on this text field and input the details okay moving on we have here the table for the description of the incident so here you need to provide the description of the incident using a minimum of 100 words so you need to remember that um in describing the incident you need to provide all necessary and relevant information that happened and after that you also need to provide the details of the circumstances leading up to the incident so uh same as with a description you need also to provide all the necessary and relevant details using a minimum of 50 words and after that you also need to provide here the immediate actions that you took after the incident so you need to specifically put what steps you took after the incident happened and you you should describe it using a minimum of 15 words so after that one we have several questions here asking whether ambulance police or other emergency or Health Services were called so you just have to Simply click yes or no but if ever you take yes to any of these three questions whether ambulance police or other Emergency Services were called again if you click yes you need to provide the following details asked here on the right side so you need to provide what time are they called what time did they arrive what actions did they take and what are the names contact numbers and batch numbers of the Personnel that you call but if ever uh you did not call anyone you just have to Simply take note and disregard the questions on the right side okay moving on is um the table for the injuries so it says here complete the below section if it is applicable so you only need to complete this section if ever an injury occurred during the incident so first you have here cause of injury you have several choices here for the causes of the injury you just have to take what is applicable but if ever none of these choices are applicable you just have to click others and provide the specific details here on this text field and after that we also have the nature of injury same as above you have several choices you just have to click what's applicable but if none is applicable you just have to click others and provide the details here after that you also need to identify the location of the injury so um this is uh these have several choices as well but if none is applicable you just have to click others and provide the details here on this text field provided okay and then after that we also have here a diagram asking you to shade on the location of the injury so to shade on the location you just have to click this highlighter and shade wherever the injury occurred so if ever you have an injury on your hand you just have to shade this one yeah so you just need to click on this and shade on wherever part the engine is applicable okay moving on to the treatment and outcomes table so you'll be asked here whether treatment was administered to the injured person so you just have to click on yes no or not applicable and if ever the treatment is provided you also need to provide the specific details of the treatment so if it is a first aid a medical treatment or assessment if the person is referred to a GP and others so if ever uh whichever you take in here you also have to provide specific details of the treatment provided okay and then lastly uh you were asked if the injured injured person stopped work so if the injured person stopped her to just have to take yes and provide her the date and time that they stopped worked but if they did not you just have to take a note and that is the last part of filling out the incident report form so uh if you are already done or if you are already in this part you just have to double check if all the details you provided here above are all correct you just have to double check it and after you have double checked and made sure that everything is correct you just have to save the file so um to save the file you just have to click on file and go to save as okay so to make it easier for you to track whatever it is that uh the report you created I suggest that you name the file name starting with the date that you created it or the date the incident happened so for example now is the 12th of August 2022 and then put the client name of whoever is the client involved in the incident and incident report so in this way it will be easier for you to track whatever it is the report you created so after you save the file you just need to go to the house email and submit it so it says here please remember to submit this incident report within five hours to incident at genesishealthservices.com.edu so after you submitted it you're already done with the submitting and completing an incident report that's it for this part thank you on this part of the video I will be showing you the revised Genesis Health Services medication incident report form part of the revision that we made is that we created this medication incident report form to be a fillable PDF so that it will be easier and more accessible for the staff who are creating and submitting the incident report so uh in a fillable PDF you just have to Simply click on the available text field and type whatever you need to just like that okay so going back this is the medication incident report form you need to fill this out every time a medication incident or medication error occurs within your shift so for part A incident reporting this section is to be completed by the incident reporter on the first part you need to provide the incident reporters details so these are the details of the person who is doing the incident report so you need to provide your name your position and job title your contact number and email address please note that it is very important that you provide your contact number and email address so that it will be easier for the compliance team to reach out to you if ever we have any clarifications or concerns with regards to the reports that you are submitting and then on the next part is the details of the support worker involved so this is the person or this is the support worker who was involved on the medication error or medication incident so you need to provide their first and last name their date of birth gender contact number and email address moving on is the details of the client involved so here you need to provide the details of the client involved on the medication incident so same as above you need to put their first and last name their date of birth gender contact number and email address but if ever the client doesn't have any contact number or email address you can just leave it blank and then on the next part details of the medication incident so first you need to put the date of when the incident the medication incident happened so for dates you just need to Simply click on the drop down arrow here and click on the date that you want to apply or you want the input and it will automatically show up on the text field and then on the right side you need to put the time off when the medication incident happened and then on the next part you need to put the name of the medication involved you need to identify what medication was involved during the medication incident and you also need to put the time when the medication was due for example it was supposed to be taken at 10 30 am you need to put 10 30 am and then the next part uh those that should have been given or the prescribed those for example the client is uh prescribed to take a five milligram medicine uh 10 30 am so you need to put five milligrams and then here you need to put the dose that was given so if ever you were not able to provide any or to administer any you just need to put no non or any and then on the next page here you have a category of the medication incident so you have several choices here you have several um categories that you can choose from but if ever none of this are applicable you just have to click on others and provide here the details of the category of your medication into them and then on the next part you are asked here to describe the medication incident so you need to provide all the necessary and relevant details in describing the medication incident and then on the next part you also need to provide the possible reasons for the incident and after that you need to provide the immediate action taken by the support worker involved so what steps did the support worker took take after um the identified medication incident and here you also need to provide the treatment ordered by doctor or pharmacist so if ever the support worker called up the pharmacist or the client's doctor after the medication incident you need to provide here what advice they provided and what treatment they ordered okay and on the next page you need to identify here the persons notified of the medication incident so for example you um you inform the team leader you just have to click on yes and uh input the date and time that you informed them so if also you inform the care coordinator or manager you just have to click yes date and time you inform or if we inform the client's doctor or GP pharmacist or clients family you just have the click yes and provide the date and time inform them but if ever you did not do it or you did not inform any of the persons listed here you just have to click on no and that's it that's the end of completing the medication incident report form so once you have completed up to this part you need to go up and double check whether all the the necessary details you have provided are correct and after that he need to Simply click file to save the file you just need to click file click on save as and so that it will be easier for you to track the medication incident report you are creating uh I suggest that you start saving it on the file name that includes the date on when did you create it for example 12th of August 2022 and Then followed by the client's name and what type of report is this so medication incident report after you have saved the file you just have to go on the house email and send it to incident at genesishealthservices.com.edu so it says here that please remember to submit this incident report within five hours to incident at Genesis Health services.com dot a u that's it for completing a medication incident report form thank you and it sums up everything I need to discuss about properly filling out and completing the new genesis incident report form and Genesis medication incident report form I hope that you have learned relevant and useful information from this if you have any concerns or questions please reach out to the compliance Department using the emails address shown on the screen thank you all and have a great day