Draw Signature with Mouse: Simplify Document Signing Process

How to eSign a document: draw signature with mouse

Hey everyone, Kevin here.  Today I want to show you how   you can create an electronic signature  directly within Microsoft Word. I'll show you a few different  techniques for creating your signature. They have different quality levels, and you  could decide which one you think looks the best. Once we create our signature, I'll also show you   a few ways that you can very quickly  and easily then reuse your signature. One of them is by saving it as  a transparent PNG, and then I'll   also show you how we could use something  called quick parts within Microsoft Word. One thing to call out before we jump  into this, today we're creating an   electronic signature. That's basically  an image of your handwritten signature,   and that differs from a digital signature, which  is a certificate that validates your identity. That's out of the scope today. All right, let's jump on the PC and  let's create an electronic signature. Here I am in Microsoft Word, and I  have a contract that I need to sign. The Kevin Cookie Company wants to pay me money for  using my image in marketing campaigns, so why not? It's basically free money for me. Down below, here I see these signature  field, and right now it's pretty lonely. There's no signature here. Now in the introduction, I mentioned that we can  create a signature directly within Microsoft Word. We don't have to print it out,  sign it, and scan it back in. That's the old-fashioned way of doing it. Let's do it the modern way. Here within  Microsoft Word, we can draw our signature. So, let's just go right up to the top where you  have all these different tabs and then select   draw, and there is no draw  option here, but don't worry,   we can very easily get a draw option  to appear up here on the top tabs. Simply take your mouse. You could be in any tab here and  then right click on the ribbon,   and right within this menu, there's  the option to customize the ribbon. Let's click on this. This opens up Word  options and we can customize what all   shows up on the ribbon, and right  here, there's an option to select   draw, so this will add a new tab to the ribbon. Once you check that box, next  click on OK, and look at that. There's now a new tab up on top called draw. Let's click into this to see what we can do.   Within the draw tab, I have access to several  different drawing and annotation tools. Now I'm signing a pretty formal  and high dollar value contract,   so I probably don't want to mess around. I should just go with the black pen right here.   When I click on the black pen, here I  see this downward facing carat icon. When I click on this, this exposes more controls. Here I can set the thickness of my pen and I can  also choose from all of these different colors. In fact, down below, if I click on more colors, I  can basically choose any color that I can imagine. Now I'm really, really tempted to go  with this rainbow color right down here,   but our legal team at the Kevin Cookie Company,  they tend to be more of the serious type,   so I should probably keep things  straight and just go with black.   Now that I've selected the black pen,  I'm now ready to sign the document. I have the pen selected and I could  come down here to the signature field. If you have let's say a laptop with a touch  screen, you can now sign your name there. You could also simply use your mouse to sign. It might not look quite as good as  a normal signature, but you could   actually get fairly good-looking  signatures just with your mouse. Alternatively, you can also use your trackpad to  sign, and that's what I'm going to do right here. And that's now inserted my signature using my  trackpad and that actually looks pretty decent. Now let's say that maybe I want  to move my signature around,   or maybe I want to adjust the size. I can very easily do that. Here I'll go back up to my drawing tools and  here I'll select the mouse icon or the cursor. When I select that, I could come  down and here I'll select my name. So here it's now highlighted. Let's say maybe I want to make it look bigger. Here I could drag it over. But oh no, the aspect ratio  there got really messed up,   and I probably wouldn't sign my name like that. I'll press Control + Z to undo. If I want to keep the aspect ratio, I can  press the shift key and then click in the   corner and here you'll notice that it maintains  the aspect ratio as I enlarge it or it'll work   as well when I reduce the size, but actually I  kind of like the size. I thought that was fine. Also, I can move my signature around,   here I'll select it and I could  put it anywhere on the document. I could even put it in front of  this contract text if I wanted to. But once again, I said our lawyers  are more the serious bunch,   so I should probably leave it right  down in the signature field over here. You'll see when I have this object selected,  I have this little icon or rectangle appear to   the right with all of my layout options, and  right now it's set to sit in front of text. What this allows me to do is I can  place this anywhere I want on this   page and it won't interfere with any of the  existing content, so that's pretty cool,   especially when you're trying to place  your signature in a specific position. Another thing that I like  about using the drawing tool is   this signature is extremely high resolution. Here I'll put my mouse cursor right on my  name and let me just zoom in all the way. Look at the quality of my name. It's extremely crisp and it looks really  good, especially when you print your document. This will ensure that it prints with very high   quality. Along with the resolution of  the signature, it's also transparent. Right up here, if I click  on design and let me go over   and maybe I'll change the page color  to let's go with a green color. Here you'll see that it also applies green behind  the signature, so not only is it high resolution,   but it's also transparent. So far, we've looked at how to add your signature  directly on either your PC or your laptop,   but maybe you'd prefer to write your  signature with your finger on your phone   or maybe you just want to write on paper  and then get that into Microsoft Word. Next, let's jump over to the phone and I'll show  you how to capture your signature there as well. Here I am now on my iPhone, and I  have the Microsoft Word app installed. You can do this on both iPhone and on Android. If we look here, it's the same exact  document, and here again, I can see my   signature right down here on my document,  but I want to sign my name using my phone. I think I can write probably  a better-looking signature. Right up here, there's the edit icon. I'm currently in read mode, so I'll  click right up here on that icon. This opens up edit mode. Within edit mode,   to access the drawing menu, let's go right  up here on the top and click on this icon. This opens up all of the different tabs  that we saw previously in the desktop,   and currently I'm on the Home tab. I'll click on this, and this exposes all  of the different tabs, and right here,   let's click on the one called draw. When I click on draw, right  down here I can start inking. Let's click on that. This opens up all of my drawing tools,   and it probably looks pretty familiar  to what we saw on the desktop. We have a whole bunch of similar  tools and here again I see my rainbow. I could use that, but I'm going to hold back.  Once again, let's go with the boring black pen.   Here too, I also see this carrot icon. Let's click on that to see what we can change. When I click on the carrot icon, here  too I could also set the thickness,   and I have access to all of these different  colors down below, and even here I can set   any color that I desire. And look, there's  even a sparkle animation, but once again,   I don't think the legal team would like that,  so I'll just go with black and click on done. Now that I have the pen tool selected,  let me sign my name on this document. And look at that, there's my signature, and I  don't know about you, but when I compare these   two, this looks like a drunken person wrote  this name, and this one looks very smooth. So, I'd probably go with this signature.  Down below in the bottom left-hand corner,   I can also move my signature around. I can adjust the size if I want to  position it in a different place. Next, I want to show you how  you can also capture your   signature using an old-fashioned method,  pen and paper, together with the Word app. Once again, let's click on this icon up  here to see all of the different tabs. This once again opens up the menu on  the bottom and let's click over here. This opens up all of the different menus. This time let's click on the one called insert. Within the insert menu, scroll down  and there's an option called camera. Let's click on that one. This opens up the camera app, and here  I've written my name on a piece of paper. I’ll take a photo of this. This looks good, so I'll  click on use photo down below. This has now inserted the signature into my  Word document, but I have this really ugly   grayish background behind my signature. Next let's jump back to the  desktop and I'll clean this up. I'm now back on my desktop and  here again we can see the document. Here's the first signature that I signed on  my phone, and this one looks pretty nice,   and down below, I can also  see the photo that I took. Now I definitely couldn't just  place a photo like this in. I need to clean it up a little bit first. Now if  you're wondering, well, how did I take a picture   on my phone, place it in the document  and then here it's showing up on my PC?   Well, I saved this document right  here in the cloud using OneDrive,   so anything I put in the document on my phone  automatically shows up on my PC in Microsoft Word. If you haven't used OneDrive before,  I've included a link in the description   down below which will get you started with  OneDrive, but it's a really neat thing to use,   especially if you're going to be working on  documents on your phone and then also on your PC. To clean up this signature, first off,  let's select the signature right here. Next, let's go up to the top  tabs and click on picture format. First, I want to crop it down a little bit.  Here you see this signature only takes up   this space here, but we have all this  unnecessary page included as part of it. So here we want to crop it. I'll click on crop, and let me drag in  the borders so it just surrounds the text. This now looks like a much better crop, but here  we still have that annoying gray background. How do we get rid of this? Well, once again, select the  image, go up to picture format,   and all the way over on the left-hand  side, we can adjust the color. Here I'll click on color and right down  under re-colour, there's the option to   turn it to black and white at 50%, and this  is now looking like a pretty good signature. I have the green background, so this doesn't  quite work but let me change the background   to white and you'll see what it looks  like compared to the other signatures. I've now set the background to white, and I  want to make a few more tweaks. Here I'll click   on my signature and under layout options,  let me set it so it sits in front of text. Also, right here, I can adjust the  size and I can drag it up, so it sits   right up alongside the other signatures. So here now we can see all the different  signatures alongside one another. Once again, this is the trackpad signature,  this is my signature directly on the phone,   and this is the photo of my  signature on a sheet of paper. If you like the third signature the  most, you might be wondering, well,   what happens if I don't have a white background? So here I'll change the page color  and let me go to this light blue. Here you see with that signature  it has that white background. Is there any way to get rid of  that? And fortunately, there is. Select this signature, go up to picture format,   and all the way over on the left-hand side  there's the option to remove the background. Click on that. This opens up a magenta rectangle   around the signature, and any area  that's in magenta will not be kept. So here I can go up and I can click on mark  areas to keep, and here I'll just make sure   that I select the ink to make sure that it  keeps that. There I've selected all of this.   If for whatever reason it included some things  that I didn't want to include, I could also mark   those areas to remove, but this looks pretty  good right now, so I'll click on keep changes. And there now you see the signature  with a transparent background. So those are my three different electronic  signatures, and when you look at this,   I personally prefer the  one in the middle the most. This is the one that I signed on the  phone. Over on the left-hand side,   I used the trackpad to create this, but it looks  a little jagged and it has some rough edges. Over here this looks pretty smooth and very  sharp, and then over on the right-hand side,   perhaps this looks the most natural  because this is my handwriting, but the   image isn't quite as good resolution  as the other options over to the left. Now that we've created our signatures,   you might be wondering, what if I want  to reuse my signature in the future? Can I very easily do that? After all, you don't want to go  through this whole process again. Instead, put the effort in once and then  you could leverage it again and again. Now you could simply select your signature,  right click, and then go down to save as picture. However, when you do this, the  quality won't be that great. So instead, let's copy the signature,   select it, press control + C, and  then let's open up PowerPoint. In Microsoft PowerPoint, simply open up a blank  new slide, and then paste in your signature. Here, select your signature, right click,  and then go down to save as picture. Now, I don't know why, but for whatever  reason, PowerPoint saves pictures in much   better quality than Word, so I'd  recommend going through this flow. This opens up the PowerPoint save as  dialog. Give your signature a name,   choose a location, and then click on  save. Back now within Microsoft Word,   anytime you want to use your signature, you can  simply navigate to where the PNG file is saved,   and then you can drag and drop it  into your document and look at that. I've now placed my signature in the document  again, and here I could sign it yet again. I could sign my document  again and again and again. One of the nice things about using a PNG is   you could leverage that anywhere  else where you need a signature. You can place it basically anywhere. It doesn't just have to be in Microsoft Word. The nice thing though is you can  use Word to create your signature. Now I want to show one other way that you  can very quickly insert your signature,   and maybe you want to put in other  stuff alongside your signature. So out of these three signatures, let me delete  these two because these weren't quite as good. I like this one the best, so I'll  place this in the signature field. Now, frequently when I have to  sign documents, I sign my name,   I put down my name, I put down my  title, and all this other information,   and I don't want to have to re-create that every  single time that I need to sign my signature. Instead, I can highlight this entire signature  block right here, and then I can go up to the   insert tab, and all the way over on the right-hand  side, there's an option called quick parts. Let's click on that. Right here, I can click on save  selection to quick part gallery. Click on that. This opens up a prompt where I  can give my quick part a name. I'll call this Kevin signature. Once you give it a name, you could fill out these   other items right here, but I'm just going  to leave them as is and then click on OK. Now that I've saved my quick part, any time  I need to insert my signature along with my   name and title and other information, I  can go up to insert up on the top tab,   and I can go over to quick parts and right  here I see my signature with my title,   so I can click there, and once again, that inserts  my signature with all of my other information. So, all I have to do is come up here and  boom, it inserts my signature automatically. So that is by far the easiest way to  insert your signature into a Word document. All right, well hopefully you now have  your very own electronic signature. If you do, please give this video a thumbs up. To see more videos like this in the  future, please consider subscribing. Also, if you want to see me cover any other  topics on this channel, leave a note down below. All right, well that's all I had for you today,   I hope you enjoyed, and as always,  I hope to see you next time. Bye.