ESignatureLicitness for Technical Support in Australia

How to eSign a document: e-signature licitness for Technical Support in Australia

hi everyone Kevin here today I want to show you how you can create your very own electronic signature that you could use to insert into documents let's say for instance you have to sign a document well today you could print out that document then you could sign it then you could scan it in again and then you could send it off but that's a lot of work it wastes paper and you need to have a printer I don't even have a printer today I'm going to show you how you could create an electronic signature two different ways one of them is using your phone where you sign your signature on the phone and then we'll bring that onto our PC so it'll be digital all the way the second technique we're going to assign our name take a high quality photo of it and then we'll bring that into the PC so I'll show you those two different ways now before we jump into it just a quick note on an electronic signature versus what's called a digital signature an electronic signature truly is just an image of your signature and nothing else a digital signature on the other hand and is an encrypted file that has a unique code that's difficult to duplicate that's called a digital signature we're not going to cover that today we're purely just doing an image of your signature all right well why don't we jump on the PC and I'll show you how you can do it here I am on my PC and I have Microsoft Word open and I have a Kevin cookie company franchise agreement that I need to sign as I scroll down the agreement here I see the signature fields and ideally I'd be able to put my signature right in here now an obvious way to do that is I could print out the document I could then sign the document and then I could scan it and again the only downside of that approach is it's going to lose a lot of quality once I get it back onto the computer instead I could insert my electronic signature in here and I won't lose any quality with that so how do we do that well first off we're going to open up our phone you could have an iPhone or an Android phone and we're going to sign our signature I'm using an iPhone and we're going to use the OneNote app to sign our name and then bring that to our PC if you've never used OneNote before OneNote is by far my favorite note-taking app I use it to organize all of my notes for my YouTube channel not only can you use it for notes you could also use it for signing or scribbling on your phone and it'll automatically sync with your PC so it has quite a bit of power to get the OneNote app it's entirely free on an iPhone let's click onto the Play Store if you have a Google device or an Android device click into the Play Store this opens up the app store and next let's click on the search button in the bottom right hand corner this will open up the search dialog let's now type in OneNote once we type in OneNote let's click on search you'll see the best match that appears is for the Microsoft OneNote app if you don't have it yet you'll see text that says get or go ahead click on that to the app I already have it so I'm going to click on open this opens up the OneNote app and the way OneNote is organized is you have notebooks within notebooks you could have sections and within sections you have Pages it's just a way of organizing all of your notes now I've already gone ahead and I've created a notebook called Signature and this is where I'm going to enter or write in my signature if you don't yet have a notebook because this is your first time using it you can click on the plus icon up here to create a new notebook I'm going to click into the signature notebook now within this notebook I only have one section called new section one it's not a very descriptive name but this will do for just entering in our signature if you don't yet have a section here you could click on the plus icon let's click into your section within a section now you can have any number of pages it's really just a way to organize all of your notes I'm going to click into the one called Untitled page this is where I'm going to insert my signature if you don't yet have any Pages you can click on the plus icon down in the bottom right hand corner and that'll add a new page to your section I'm now in my OneNote and there's no content in here yet I'm just going to give it a very quick name called Signature by clicking up here and writing in signature now I've written in signature and I want to write my signature in and we're going to use this writing tool or the pen tool up here but before I do that I'm going to move my screen so it's horizontal so I have a little bit more space to write my signature I've now flipped my screen and up in the top right hand corner once again you'll see the pen tool let's click on that this opens up the pen tool and I have a number of different options I could use a pen a highlighter I can erase and I could select what I've entered I want to use the pen tool to sign my name and down below now I'm going to assign my signature there you go there's my signature Kevin Stratford and that all looks good to me now it's in red right now and I'm going to show you in a moment how we could change the color once we're back on the desktop unfortunately you can't change the color within the iPhone app so for now I'm simply going to click up in the top right hand corner on done I'm now back on my PC and we want to get the signature overs her computer how do we do that well first off we need to open up the OneNote app on our PC if you have Windows 10 OneNote comes pre-installed and it's entirely free open up your start menu type in OneNote and then the best match should be for the OneNote app click on that that will launch the OneNote app and here I see my signature on my PC in digital form in super high quality now the font color is red and I'll show you in a moment how we could change that but first if you don't see your signature immediately you may need to navigate to the page that we just created to navigate over to the correct location chin in the top left hand corner you'll see a navigation icon let's click on that up here at the top level you can navigate to The Notebook if you don't have any other notebooks click on the one that we just created in the mobile app I'm going to click on the one that says signature once I click on that you'll see the section and you'll see the page that we created this is where my signature is stored so I'm in the right place but feel free to go ahead and find where your signature file is now that I have my signature file on the screen how do I change the color I don't want to be signing the document in red I'm going to click in the bottom left hand corner of my name and then drag a box around it this selects my signature and now to change the color I'm going to go up to the top toolbar click on draw and then within draw I have a number of different tools that I could use to change the way my signature appears I want to Simply change it to Black so I'm going to click on the marker tool or the pen tool and this will now change it to Black if I click on this drop down I can also choose any number of colors for instance if I want to sign let's say in purple in red or even one of these rainbow colors I can even do that to make my signature looks even more amazing now under more colors I could choose just about any color I want I have lots of different options I want to Simply go with black so I'm going to select black now not only can I change the color I could also change the font weight if I want to have my signature appear thinner or if I wanted to appear thicker I'm going to go with the middle one which is one millimeter I think that's a good font weight I've now changed the color on my signature how do we get that into Microsoft Word well here I'm going to Simply select the select object tool I'm going to go to the bottom left hand corner of my signature and once again I want to select my signature so I'm going to drag a box around my signature and then release this now selects my signature and I can right click and go to copy or I could press Ctrl C to copy my signature now I'm back in Microsoft word and I have my signature copied now I can simply press Ctrl V and that'll paste in my signature now that's a little bigger than I want it to be but even when it's this large you see how good the quality is that looks pretty phenomenal I need to reduce it a little bit so I'm going to click on the object and then I can reduce the size of it so that looks pretty good there's a little bit of extra space underneath so I'm going to delete those lines and there's my signature above my title for the Kevin cookie company and the quality looks outstanding now back in OneNote let's say that I wanted to create an image file of my signature so I could use it again in the future now I could simply leave it in OneNote and every time I need it I could simply copy it and paste it elsewhere but I really want to create a standalone file I'm going to copy my signature and then we're going to bring it over to paint to open paint go to your start menu and type in paint you'll see paint appears one of the best match options click on that this opens up the paint app and once we're in paint I'm going to press Ctrl V to paste this pastes my signature into paint and now I'm going to click on crop to get rid of all of the excess base around my signature this cuts down the canvas to just my signature now I could go up to the top left hand corner click on file and I could go to save as I could choose what type of file I want to save it as I could do a PNG a JPEG a BMP or a gif I'm going to go with PNG that tends to work very well for signatures next this opens up the Windows File picker for now I'm going to put it on my desktop and I'm going to call it signature once I finish typing in signature I'm going to click on Save on my desktop now I see a new file for Signature let's double click on this and see how it looks there's my signature file in PNG and now I could use this anywhere I want here now I have Microsoft Word open one way I could get my signature file in is I could simply click on the PNG I could drag and drop it over into my word Word document and this too also paste the signature in and it looks quite big and just like before I could reduce the size of my signature and make it however big or small I want it to be and here too I have a beautiful signature appearing within my contract now let's say you don't want to sign your signature on the phone because you're not that good at signing on your phone and instead you just want to write your signature the old-fashioned way but you'd still like to get a very high quality version onto your computer to do that let's jump back over to our phones for this second technique we're going to use an app to take a picture of our signature and we're going to use the office app now once again this will work on both Android and on iPhone today I happen to be on an iPhone for this to work first off let's click into the App Store if you're on Android click on the Play Store once you open up the store let's search for office once you type in office click on search you'll see the best match that appears is for Microsoft Office if you don't have it yet it'll say get or it if you don't yet have it in my case I already have it so I'm simply going to click on open this opens up the office app and by default I land on the home view where I could see all of my recent files I want to take a picture of my signature so I'm going to click on the plus button in the bottom area of the screen and once you click on the plus button you'll see three different options you can create a note you could use lens or documents office lens is a fantastic tool that you could use within the office app to take photos of documents let's click on lens this opens up the lens app and I have a card with my signature on my desk now one thing you'll notice immediately is that it highlights my sheet of paper that I want to take a photo of now I have a few different options on the bottom I could take a a picture of a document a photo or a whiteboard this is a document so I'm going to make sure documents selected I'm going to hover it over my document and then I'm going to click on the round button to take a photo this now selects my signature from the background and I'm going to adjust the size of this so it just surrounds my signature now that I've cropped it so it just fills up my signature I'm going to next click on done here now you'll see my signature and at least right now it looks okay let's click Down Below on filters and there are a number of different filters that we can apply the middle one here that's black white one let's click on that now that one looks pretty good and that looks very nice it makes the background a little bit wider and now I see my signature very nicely once we're done selecting the filters let's click on the back button in the top left hand corner this brings us back to the main screen for our signature and once we're satisfied with it let's click on the text that says done within the office app now when I scroll down I see media and if I click on that this is now my signature file in the bottom right hand corner I can click to share this and this opens up the share control I can now email this signature to myself or I could copy the signature wherever I want to use it I can make use of this signature I'm going to email it to myself and then put it on my desktop so I'm going to click on mail I'm now back on my desktop and I received the email with my signature here I see the signature attachment I'm going to drag and drop this onto my desktop and let's open it up to see what it looks like there I can see my signature it's not quite as clean as the first option since the first approach was all digital but this signature looks pretty decent once again I'm going to jump into the word document and let's pull in this other signature to see what it looks like there I put the two signatures side by side and they both look extremely good the first one is the one that I signed using the OneNote app and It's All Digital and the second one is the signature that I took a photo of and then I scanned it in using the office app and I pasted it into the document both of these look pretty good and I'd be able to use either one in my document now that we've looked at two different ways to bring our signature into our Word document I want to show one more way you could get your signature directly into a PDF if you ever have to sign a PDF within the office app in the bottom right hand corner let's click on actions and you have all sorts of different things you can do with the office app for instance you could transfer files between your phone and computer you could convert an image to text so there's lots of cool stuff here one of the actions we have is called sign a PDF let's click on that to see how it works when I click on sign a PDF I see a PDF file for my contract that you need that I need to sign I'm going to click on this this opens up the PDF file directly in the office app and down below here I see an empty area for my signature now the office app tells me to TAP where I wish to sign so I'm going to tap right above of my name this opens up a signature field and I can now sign my signature within the office app once I'm done signing my name I can click on store signature if I want to use it again and I don't want to resign my name I'll go ahead and check that that sounds pretty nice once I'm done I'm going to click on done in the top right hand corner the office app has now inserted my signature I'm going to click on my signature though and just align it so it appears right above my name in the document now the signature is a little large so I'm going to use the corners of this rectangle and adjust the size of my signature alright that looks pretty good and once I'm all done I can simply click on the check mark to mark that I'm finished this now re-saves the PDF with my signature inserted in the PDF all right well that was a quick example of how you can create your very own electronic signature that you could use to sign documents or contracts on your PC if this video helped you learn how to create your very own electronic signature please give this video a thumbs up if you want to see future videos like this hit that subscribe button that way you'll get get a notification anytime new content like this comes out lastly if there are any other topics that you want to see me cover in the future leave a comment down below and I'll add it to my list of videos to create alright well that's all I had for you today I hope you enjoyed and I hope to see you next time bye