Understanding the Electronic Signature Lawfulness for Payroll Deduction Authorization in European Union

How to eSign a document: electronic signature lawfulness for Payroll Deduction Authorization in European Union

[Music] as an employer there are many reasons to take deductions from your employees paychecks many are required by law such as taxes social security and medicare however other situations may come up such as loans reimbursements advances tools things like that that will require you to deduct pay from an employee's check to stay compliant we must receive authorization from the employee that they are aware of the deduction and agree to it in this video we will showcase how that works in our system so to start we will sign into the portal we will go down here to the manager portal click the drop down and you'll find deduction authorization this screen will show open authorizations that have been created and you can view them see if the employee has signed and you can even delete them um to start a new deduction click on create new payroll deduction you will find the employee's name you wish to withhold a deduction from you will select the type of deduction you wish to take depending on your selection the options that generate next are dynamic and will change to fit the needs of your deduction to start we'll just do a loan so we will just for instance put in a thousand dollars then they will have a deduction amount per paycheck you and the employee have worked out to take 50 a check the start date would be the start of your next pay period or the pay period in which you want the deduction to start when will the loan stop until paid in full or by date generally for this type of loan you would only select until paid in full but if you and the employee have agreed that they will pay for a certain number of checks and then you'll write off the rest of the amount that can be an option that some employers choose to follow through with at the end you will need to sign your name and then click submit once submitted the employee will receive an email informing them that the deduction authorization has been generated the email the employee receives will look like this the employee will just need to click the link contained log into their portal then they will find the payroll deduction authorization they'll have a list of outstanding tasks here they simply click view and sign you can click on the link and they can see the terms the start date when the loan stops and all the details that they will need after they've reviewed it to sign all they need to do is type their name here and click submit once the employee signs their form an email will be generated to your payroll specialist and the payroll specialist will go in enter the deduction onto the payroll and then it will be visible on either the next payroll or the payroll following the date in which you specified on your deduction [Music] you