Electronic Signature Legality for Non-profit Organizations in United Kingdom

How to eSign a document: electronic signature legality for non-profit organizations in United Kingdom

[Music] in this video we're going to talk about electronic signatures what are they are they legal or not which departments or which companies should use them we're going to cover all of that hey I'm Adam and I work at the contract management company called onef flow we digitalize the contract process and make it easier for businesses to manage and handle their contracts so what is an electronic signature an electronic signature is very similar to a physical signature except it's electronic it's also done in a digital Manner and it's a cost- effective and secure way to get electronic documents signed they are legally bonding in the majority of countries and they carry the same weight and legal effect as Inked or handwritten signatures there are different levels when it comes to electronic signatures simple electronic signatures are ones that can be thought of as the minimum requirement for identity guarantees think of just signing a piece of paper or signing a contract or adding a parcel that's get getting delivered to your house the second kind of signatures are Advanced electronic signatures these are digital signature that are based on an advanced certificate that uniquely identify the signer the Third Kind of electronic signatures are qualified electronic signatures these are the most secure as they have the highest level security of all e signatures in addition to the requirements for an advanced electronic signature it's created by a qualified electronic signature device and this is based on qualified certificates for electronic signatures so now that leaves us with the biggest and the most important question of all are electronic signatures safe and secure when we look at Europe which is where we're focusing on the short answer is yes this means that no EU or EA Court can dismiss an electronic signature solely because it's in an electronic format to learn more about the legality of electronic signatures visit the link in the description of this video electronic signatures can be used in a wide variety of departments but we're going to start with sales in sales departments e signatures streamline the sales process by eliminating the need for physical paperwork and manual signing sales teams can send out contracts get them signed send proposals get those signed send agreements to clients electronically and allows for faster turnaround times and greater deal velocity using electronic signatures in your sales process can significantly speed up the time it takes for a deal to close when using electronic signatures inside your HR department it allows you to get your new hires and new recruits inside the door faster this means you can send them an agreement or send them a contract and they can sign from anywhere wherever they are even if they're working at a remote office working at your in your main HQ office or working from another country it simplifies the HR workflow and allows you to speed up the hiring process it teams can also benefit from using electronic signature software as you can use e signatures to obtain approval for changes inside a software system or for software deployment or for Access permissions it also creates an audit log so you can see who did what or who signed what where and when which creates more security more safety and more trust inside your it departments electronic signatures provide great benefits to a legal team as well they include faster turnaround times increased security better audit trails and reduce costs that come along with Printing and accessing long detailed contracts when you're a lawyer or inside a legal team there are lots of changes lots of edits that need to be made inside a contract and all those can be visible when you're using an electronic signature tool that allows for you to track changes and see who has done what where inside the contract implementing an e signature solution inside your finance department has good benefits as well for example you get reminders on when you need to renew your contract or terminate a contract and all of your contracts are stored in a safe and secure place so that everyone in your Finance team or managers at least can see all of their contracts in one place and know they're locked down only in an area where they can access them thanks so much for watching this video if you want to learn more about contract management or onef flow in general you can check out our onef flow hack videos on our YouTube page otherwise if you're interested in getting onef flow for free go to our website onef flow.com where you can sign up for a free trial and get all access to all of our features for 14 days