Unlocking Electronic Signature Licitness for Human Resources in United States

How to eSign a document: electronic signature licitness for Human Resources in United States

one of the first things that we looked at is running paperless is is we would have to have or enable digital signatures for us to truly be a paperless environment and so that's why we've taken this step my department alone prints 42 000 pages a day a day in order for us to remove that print we need to be able to sign documents digitally so when we went out and started telling people that we want to move to a digital signature an eSignature platform there was a lot of people that weren't ready for that how we got around that is we didn't mandate that people convert to a digital or eSignature we said look there may be a better way more efficient way for you to do your job one of the use cases that that we were able to establish that made people realize hey this might be a benefit to me is that every time you go on leave or you're sick in the state of hawaii you have to fill out what's called a g1 form it's a manual form that you have to get your supervisor and then you're directed to sign very manual process right would take weeks sometimes to get certain things filled out we turned that into a digital form and now people are able to sign that anywhere as far as security goes and and using electronic signatures it really adds another layer for us before when we're doing this as a manual process a lot of times documents would go missing we wouldn't be able to find the original those types of things um by having this all electronic right there's metadata that's behind it and then there is a way for us to authenticate who's signing that document just because there's my signature there it may not mean i actually signed it when we went to an electronic signature it enables us to to verify that that individual who did sign that document is actually who it is we want to attract the millennials we want to attract new talent into the state and when we tell them that look we're able to sign documents digitally we're running some of the latest and greatest platforms out there it really opens their eyes and it really makes it attractive for them to now come and work for the state