Ensure eSignature Licitness for Employee Incident Report in United States

How to eSign a document: eSignature licitness for Employee Incident Report in United States

this video covers the process of reporting notifiable incidents during the video we'll work through three different scenarios covering the different types of notifiable incidents no injuries non-disabling injuries and disabling injuries for the first scenario I'm going to show you how to enter details about an incident that involves no injuries go to the SRS homepage and click on the continue button next to the notifications area on the summary page click on new on the lodgement page identify the area mining or exploration you then need to identify the type of notification based on the date of the incident in most instances the notification type will be under whs from the drop down box select notifiable incident report then click continue in the notifiable incident wizard a reference ID will be automatically generated and will show the status as incomplete under company details use the drop down to select company and site the sites available in the drop down will be the ones you have security roles for for that relevant company remember you must add details to any of the fields marked with nesterix the form completed by Fields will be automatically populated then click next under type date and time use the radio buttons to select the regulations that relate to the incident you can select one or more areas of legislation for the first scenario I have used section 37c the uncontrolled Escape of gas or Steam at the end of the screen enter the date and time of the incident if the time of the incident is unknown you'll need to enter a reason for this then click next for the location activity specifics use the drop down box to select either service or Underground enter the details of the location on site where possible add GPS coordinates the this will be useful for exploration companies use the drop down box to select the site activity then click next for the description and impact add a description of the incident this includes dates times locations findings and any measurements enter details about the mechanism of the incident in this description identify the action exposure or event that best describes circumstances enter the mechanism of incident code this codes can be found by clicking the magnifying glass select the relevant code then click add enter the number of injuries illnesses deaths resulting from an incident use the radio buttons to identify if there is possibility of any of the listed circumstances occurring for this first example of an uncontrolled Escape of gas or steam I have identified that there were no injuries remember any Fields marked with nestris needs to have details added so for this scenario I have added a zero later in this video I'll show you how to report on non-disabling injuries and disabling injuries in the summary for industry awareness add details of the incident that would be useful for sharing with industry on the department's website the information sheet provides you with guidance on how to write this material click on the hyperlink to open the document then click next on the other information page you'll have the ability to attach files such as photographs and documents remember to click add after attaching each file once you have added your additional information click next at the reviews page if there are any errors in your submission this will appear in red while warnings are shown in blue you'll be able to submit a notifiable incident report if there are warnings but not if there are errors in your submission any errors must be resolved to address the error go back to the step identified in the red text by clicking on the linked area in this case the description and impact step once all errors are cleared and rectified you are now ready to submit click next click on the submit button submitted notifiable incident forms can be viewed on the summary page under submitted notifications scenario 2 incident with non-disabling injury for this scenario I'm going to show you how to enter the details about an incident which resulted in a non-disabling injury the process of reporting non-disabling injuries is similar to the steps followed in the first scenario of an instant with no injury as before begin with the SRS homepage and click continue next to the notification area on the summary page click on new on the location page identify the area where the incident occurred mining or expiration select the type of notification based on the date of the incident select notifiable incident report from the drop down box then click continue a reference ID will be automatically generated and will show the status as incomplete use the drop down to select the company and site then click next under type date and time use the radio buttons to select the regulations that relate to the incident for this second scenario I've used regulation 5 an instant that results in illness or injury that requires medical treatment as before at the end of the screen enter the date and time of the incident if the time is not known you'll need to enter the reason for this then click next for the location and activity specifics use the drop down to select either surface or underground enter details of the location on site where possible at GPS coordinates here's the drop down box to select the site activity then click next for the description and impact add a description of the incident including dates times location findings and measurements enter details about the mechanism the incident in the description identify the action exposure or event that best describes the circumstances enter the mechanism of incident code select the relevant code then click add enter the number of injuries illnesses deaths for this example I have identified that there is one injury the box below may be grayed out depending on the legislation involved in this report in the summary for industry awareness add details of the incident that would be useful for sharing with industry on the department's website then click next as an injury was identified a new page for injury illness deaths details will load on this page enter details of the injured person what the injury was the part of the body involved the severity of the injury in this scenario the person's injury resulted in a non-disabling injury so for severity I have selected any other injury illness use the radio buttons to answer the yes no questions relating to the person's injury any film marked with an asterisk needs to be completed click on the add button to save your entries your saved entry will be listed here you can update details about the injured person by clicking on the pencil icon make your changes then click update if there is an error you can click the rubbish bin to delete the record you can also add more than one person to reflect the number of persons identified on the previous description and impact page then click next the remainder of the form is to be completed the same as before where you have any other information you can touch files such as photographs and documents remember to click add after attaching each file once you've entered your additional information click next at the review stage if there are any errors in your submission this will appear in red to address an error go back to the step identified in the red text by clicking on the linked area once all errors are cleared and rectified you are now ready to submit click next click on the submit button scenario 3 incidents with disabling injury for this scenario I'm going to show you how to enter details of an incident which resulted in serious injury or an injury that appears to be serious the process of reporting disabling injury is slightly different from the other scenarios as before repeat the steps previously shown for the SRS homepage the summary page the lodgement page and the reporting details step for the purpose of this scenario we'll jump straight to the type date and time step within the incident report use the radio buttons to select the regulations that relate to the incident you can select one or more areas of legislation to generate a disabling injury report section 35 section 36 1 or section 37 a to K needs to be selected in this area please note if you select section 37a to K you must also select section 36 or you'll receive a red error warning at the review stage for this third scenario I am reporting on two persons who were seriously injured in a notifiable incident involving a fire for this scenario I have selected section 36 1 Serious injury or illness of a person and section 37b uncontrolled implosion explosion of Fire as before at the bottom of the screen enter the date and time of incident then click next for the location and activity specifics use the drop down to select either service or Underground enter details of the location on site where possible add GPS coordinates use the drop down box to select the site activity then click next for the description and impact as before add a description of the incident enter details about the mechanism of the incident enter the mechanism of incident code select the relevant code then click add enter the number of injuries illnesses deaths for this third example I have identified that there were two injuries the box below may be grayed out depending on the legislation involved in this report in the summary of the industry awareness add details of the instance that would be useful for sharing with industry on the department's website then click next as injuries have been identified a new page for injury illness death details will load as there are two injured persons I will enter the details for the first person and then the second on this page enter details of the first injured person what the injury was the part of the body involved and the severity of the injury in the scenario the person's injuries resulted in disabling injuries under severity for the first person I have selected immediate hospitalization to radio buttons to answer the yes no questions related to the person's injury depending on the severity selected these questions will change any field Mark with nesterix needs to be completed click on the add button to save this information and move to the next person for the second injured person I have added their details and identified that they required immediate treatment under section 36 subsection 1 b 1 through 7. answer the yes no questions related to the person's injury after the details have been entered make sure you click on the add button to save your information you can update details about the injured person by clicking on the pencil icon make the changes and then click update if there's an error you can click the trash can to delete the record once you have completed entries for the injured person click next the remainder of the form is the same as before where if you have any information such as photographs and documents you can attach them here remember to click add after attaching each file then click next at the review stage if there are any errors in your submission this will appear in red to address an error go back to the step identified in the red text by clicking on the linked area once all errors are cleared and rectified you're now able to submit click next click on the submit button remember at any step on any page please refer to the SRS help located on the top right hand corner of the screen for further information please refer to the SRS help video series or contact the department