Boost Productivity with Our Gmail How to Set Up Signature Guide

How to eSign a document: gmail how to set up signature

Hi everyone, Michael here. Today I'm going to show  you how to create and customize a signature inside   of Gmail. A signature usually includes helpful  information like your name, where you work,   your phone number, and could even have something  like an inspirational quote at the end. Let's go   check out how this works. To set up a signature in  Gmail, go to the top right-hand corner of the UI,   click the gear icon for settings, then follow up  by clicking see all settings. Make sure you are   in the general settings area and not in inbox  or labels or anything like that. Then scroll   to the near bottom until you find the signatures  area. You can see here there are no signatures.   We will want to click on create new. I'm going to  create a signature for work. I will type in work,   then click on create. Next, I'm going to write in  my work signature. Here it is. I can adjust the   sizing and fonts of anything written in here.  Small, large, huge. I can adjust the colors as   well if I'd like. Maybe you want to insert the  logo of your company, you can do that as well.   Move your cursor down to the bottom, then click  on insert image. I'm going to insert a logo from   the company I work at, the Kevin Cookie Company. I  will select it and it inserts. It's quite large in   the beginning. I will want to move that down to  a smaller size so it doesn't stand out too much   when I'm sending out emails. After creating  a work signature, I want to take advantage   of Gmail's functionality that allows me to create  multiple different situational signatures. I will   want to create one for personal now. I will show  you later on how you can divvy up these signatures   based on your use case and how you can assign  them. But for now, I also want to show you how   we can create a signature outside of Gmail as the  tool set in here is actually quite limited. One of   my recommendations is to create your signature  within either Google Docs or something like   Microsoft Word because you can do a lot more in  these programs than you can within the Gmail UI.   You can simply create one in here, copy it, and  then paste it over into Gmail. My signature has   copied over nicely into Gmail. Again, one of the  reasons I recommend using those other software   programs is because you can take advantage of  things like tables, which is how you get a profile   picture of yourself to the left or to the right of  your signature. Now that my signature is all set   up and I've resisted the urge to use Comic Sans  as a font, I want to talk about the settings down   below. For new emails, right now it says there's  no signature, which means your email will go out   completely blank at the bottom. If I was writing  a personal email, I would opt for the personal   signature. And again, for work, it's the same  thing here. We would use work. The one I always   like to consider is this one here. When you reply  or forward your email to someone, do you want your   signature to appear? This is really up to you for  personal preference. I personally found that when   I worked in corporations, I tended to not have my  signature on replies because it fills up a long   email thread quite quickly. If you're like me,  you're probably using Gmail mostly for personal   use. I will select the personal signature for  new emails. I will not put any signature on for   replies. And here it asks, do we want to put our  signature before quoted text in replies? This is   basically asking, do we want to put our signature  above somebody else's text in an email thread, the   text that you're replying to. I'm going to leave  this off for now. If you leave this off and you   do want reply signatures in your emails, then they  will end up at the very bottom of the email. Once   we're happy with all of our signature settings,  I will scroll to the very bottom and click save   changes. After clicking on save changes, this  drops us back in the Gmail inbox. If I compose   a new message, I can see that the signature  for my personal signature pops up right here.   This is really nice. I can always  choose to delete it manually. Also,   you can click the signature in here that you'd  like. So, if I don't want the personal signature,   I can actually select the work signature and  it'll change for me automatically. I will say   that setting up a signature in mobile is a little  different on Gmail and we will go and take a look   at that right now. Inside the Gmail mobile  app, everything looks a bit different. I'm in   dark mode. To get to settings, I will move to the  top left, click the hamburger, the three stripes,   scroll to the bottom, click settings, which is the  gear icon. Then I will choose the account I wish   to use. Scroll down just a bit until I find this  mobile signature. Here it says it is not set. If   I click into this, unlike the desktop or laptop  UI, whichever kind of computer you're using,   they actually want you to write in your signature  right away. You are not naming your signature   here. This isn't like you're naming it personal  or work. I'm going to put in my signature that   will go out anytime I use my mobile device  with Gmail and I say please excuse any typos,   that kind of thing. You've probably all seen this.  I will then select okay to save it and we see it   has been set. Back in the mobile UI inbox, I will  click compose down at the bottom right and here we   see that my signature has appeared. You can set  a signature based on each account you use within   Gmail, but unfortunately you can't denote how you  want your signatures to be set such as work or   personal or even by forward or reply, things like  that. And there you have it, a simple and easy way   to create personalized signatures in Gmail. So,  for now I will be signing off, but please do let   us know in the comments how this went for you and  we do look forward to seeing you in the next one.