How Do You Change Your Email Signature in Outlook 365?

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - how do you change your email signature in outlook 365

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

How do you change your email signature in Outlook 365

Changing your email signature in Outlook 365 is a simple process that can be done in a few steps. Follow the guide below to update your email signature with ease.

airSlate SignNow benefits

  1. Launch the airSlate SignNow web page in your browser.
  2. Sign up for a free trial or log in.
  3. Upload a document you want to sign or send for signing.
  4. If you're going to reuse your document later, turn it into a template.
  5. Open your file and make edits: add fillable fields or insert information.
  6. Sign your document and add signature fields for the recipients.
  7. Click Continue to set up and send an eSignature invite.

airSlate SignNow empowers businesses to send and eSign documents with an easy-to-use, cost-effective solution. It provides a great ROI with a rich feature set for the budget spent. The platform is easy to use and scale, tailored for SMBs and Mid-Market. Additionally, the transparent pricing ensures no hidden support fees or add-on costs, and superior 24/7 support is available for all paid plans.

Experience the benefits of airSlate SignNow today and streamline your document signing process!

How it works

Select a PDF file and upload it
Add fillable fields and apply your eSignature
Send the document to recipients for signing

Rate your experience

4.6
1628 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the process for changing your email signature in Outlook 365?

Changing your email signature in Outlook 365 is a straightforward process that allows you to personalize your email communications. An email signature typically includes your name, title, company name, and contact information. This ensures that every email you send reflects your professional identity and provides recipients with necessary contact details.

To effectively manage your email signature, you can create multiple signatures for different purposes, such as formal communications or casual messages. This flexibility helps maintain professionalism while catering to various contexts.

Steps to change your email signature in Outlook 365

To change your email signature in Outlook 365, follow these steps:

  1. Open Outlook 365 and sign in to your account.
  2. Click on the gear icon in the upper right corner to access Settings.
  3. In the search box, type "email signature" and select the option that appears.
  4. In the Email signature section, you can create a new signature or edit an existing one.
  5. Use the formatting tools to customize your signature with text, images, or links.
  6. Choose whether to automatically include your signature on new messages and replies/forwards.
  7. Click "Save" to apply your changes.

How to use your email signature effectively

Once you have created or updated your email signature, it is important to use it effectively. Ensure that your signature is included in all outgoing emails to maintain a consistent professional appearance. Consider the following best practices:

  • Keep your signature concise and relevant.
  • Use a professional font and color scheme that aligns with your brand.
  • Include links to your professional social media profiles or company website.
  • Avoid excessive graphics that may distract from the message.

Legal considerations for email signatures

While email signatures are primarily a branding tool, they can also have legal implications. In some cases, including a disclaimer in your email signature can help protect your organization from liability. Consider the following:

  • Include a confidentiality notice if your emails contain sensitive information.
  • Be aware of the laws regarding electronic communications in your state.
  • Ensure that your signature complies with your company's policies and industry regulations.

Examples of effective email signatures

Creating an effective email signature can enhance your professional image. Here are examples of what to include:

  • Basic Signature: John Doe, Marketing Manager, ABC Corp,, john.doe@abccorp.com
  • With Social Links: Jane Smith, Sales Director, XYZ Inc,, LinkedIn: linkedin.com/in/janesmith
  • With a Disclaimer: Mark Johnson, Legal Advisor, DEF LLC,, Confidentiality Notice: This email may contain privileged information.

Setup and activation process for email signatures in Outlook 365

To ensure your email signature is set up correctly, follow these additional steps:

  1. After saving your signature, send a test email to yourself to confirm it appears as intended.
  2. If you manage multiple accounts, repeat the setup for each account in Outlook 365.
  3. Regularly review and update your signature to reflect any changes in your role or contact information.
be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to how do you change your email signature in outlook 365

how to change signature in outlook email
how to add signature in outlook 365
how to edit signature in outlook online
How do you change your email signature in outlook 365 on iphone
how to change signature in outlook 365 youtube
how to change signature in outlook windows 10
how to change signature in outlook app
how to change signature in outlook on iphone
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!