How to Change Auto Signature in Outlook 365 - Simplify eSigning Process

How to Change Auto Signature in Outlook 365

Changing your auto signature in Outlook 365 is a simple process that can help personalize your emails and make a professional impression. Follow the steps below to update your signature effortlessly.

User Flow:

1. Launch the airSlate SignNow web page in your browser.
2. Sign up for a free trial or log in.
3. Upload a document you want to sign or send for signing.
4. If you're going to reuse your document later, turn it into a template.
5. Open your file and make edits: add fillable fields or insert information.
6. Sign your document and add signature fields for the recipients.
7. Click Continue to set up and send an eSignature invite.

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What is the auto signature in Outlook 365?

An auto signature in Outlook 365 is a personalized block of text that automatically appears at the end of your emails. It typically includes your name, title, company, contact information, and any other relevant details. This feature helps maintain professionalism and provides recipients with necessary information without needing to type it out for every message. Customizing your auto signature can enhance your brand identity and streamline communication.

Steps to complete the auto signature in Outlook 365

To change your auto signature in Outlook 365, follow these steps:

1. Open Outlook 365 and navigate to the "File" menu.
2. Select "Options" from the sidebar.
3. In the Outlook Options window, click on "Mail."
4. Find the "Signatures" button and click it.
5. In the Signatures and Stationery window, you can create a new signature or edit an existing one.
6. Type your desired signature in the text box, and use the formatting options to customize it.
7. Assign the signature to new emails and replies/forwards if desired.
8. Click "OK" to save your changes.

Legal use of the auto signature in Outlook 365

Using an auto signature in Outlook 365 can have legal implications, particularly in business communications. Including your full name, title, and company information can help establish your identity and authority. It is essential to ensure that the information is accurate and up-to-date to avoid misrepresentation. Additionally, incorporating disclaimers or confidentiality notices in your signature may be necessary, especially in regulated industries.

Security & Compliance Guidelines

When using auto signatures in Outlook 365, it is crucial to adhere to security and compliance guidelines. Ensure that your signature does not contain sensitive information that could be misused. Regularly review and update your signature to reflect any changes in your position or contact details. Additionally, be aware of any company policies regarding email signatures to maintain compliance with internal standards.

Examples of using the auto signature in Outlook 365

Examples of effective auto signatures in Outlook 365 include:

• Standard format: John Doe
  Marketing Manager
  ABC Company
  Phone:
  Email: john.doe@abccompany.com
• With a disclaimer: Jane Smith
  Legal Counsel
  XYZ Corp
  Phone:
  Email: email and any attachments are confidential.

Sending & Signing Methods (Web / Mobile / App)

When using Outlook 365 for email communication, you can send documents for eSignature through various methods. This includes sending from the web version of Outlook, the mobile app, or the desktop application. Each platform allows you to attach documents that can be signed electronically using airSlate SignNow. Ensure that you follow the appropriate steps for each method to facilitate a smooth signing process.