How to Change My Email Signature in Outlook - Simplify eSigning Process

  • Quick to start
  • Easy-to-use
  • 24/7 support

Award-winning eSignature solution

Simplified document journeys for small teams and individuals

eSign from anywhere
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Prepare documents for sending
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure signing is our priority
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Collect signatures on the first try
Define a signing order, configure reminders for signers, and set your document’s expiration date. signNow will send you instant updates once your document is signed.

We spread the word about digital transformation

signNow empowers users across every industry to embrace seamless and error-free eSignature workflows for better business outcomes.

80%
completion rate of sent documents
80% completed
1h
average for a sent to signed document
20+
out-of-the-box integrations
96k
average number of signature invites sent in a week
28,9k
users in Education industry
2
clicks minimum to sign a document
14.3M
API calls a week
code
code
be ready to get more

Why choose airSlate SignNow

    • Free 7-day trial. Choose the plan you need and try it risk-free.
    • Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
    • Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
illustrations signature
walmart logo
exonMobil logo
apple logo
comcast logo
facebook logo
FedEx logo

Your complete how-to guide - how to change my email signature in outlook

Self-sign documents and request signatures anywhere and anytime: get convenience, flexibility, and compliance.

How to Change My Email Signature in Outlook

Changing your email signature in Outlook is a simple process that can be done in just a few steps. Follow the guide below to update your signature with ease.

User Flow:

  1. Launch Outlook and navigate to the settings menu.
  2. Select 'Mail' and then 'Signatures'.
  3. Choose the email account you want to update the signature for.
  4. Edit the signature text in the box provided.
  5. Format the signature using the available tools.
  6. Save your changes and close the settings menu.

In conclusion, updating your email signature in Outlook is a quick and straightforward process that can help you personalize your emails and make a lasting impression on your recipients. Take a few minutes to follow the steps above and make your emails stand out.

For more information on optimizing your email experience, visit the Outlook support page.

How it works

Upload a form or use a template
Create your legally-binding eSignature
Sign & save the document instantly

Rate your experience

4.6
1639 votes
Thanks! You've rated this eSignature
Collect signatures
24x
faster
Reduce costs by
$30
per document
Save up to
40h
per employee / month

What is the how to change my email signature in outlook

The document detailing how to change your email signature in Outlook provides users with essential information on customizing their email signatures. An email signature is a block of text automatically appended at the end of an email, which can include your name, title, company, contact information, and even a logo. This document is crucial for professionals looking to maintain a consistent brand image and communicate effectively with recipients. Understanding how to modify your signature can enhance your email communication and ensure that your contact details are always up to date.

Steps to complete the how to change my email signature in outlook

To change your email signature in Outlook, follow these straightforward steps:

  1. Open Outlook and navigate to the "File" menu.
  2. Select "Options" from the sidebar.
  3. In the Outlook Options window, click on "Mail."
  4. Locate and click on the "Signatures" button.
  5. In the Signatures and Stationery window, you can create a new signature or edit an existing one.
  6. Type your desired signature in the text box, and format it as needed.
  7. Once you are satisfied, click "OK" to save your changes.

These steps ensure that your email signature reflects your current information and branding, providing a professional touch to your communications.

Examples of using the how to change my email signature in outlook

There are various ways to utilize your email signature effectively. For instance:

  • Include your job title and company name to establish credibility.
  • Add social media links to encourage engagement with your professional profiles.
  • Incorporate a call to action, such as scheduling a meeting or visiting your website.
  • Utilize a logo or professional image to enhance brand recognition.

These examples illustrate how a well-crafted email signature can serve as a marketing tool while providing essential contact information.

Security & Compliance Guidelines

When changing your email signature, it is important to consider security and compliance. Ensure that any personal or sensitive information included in your signature is appropriate and does not violate privacy regulations. Be cautious with links to external sites, as they may pose security risks. Regularly review and update your signature to reflect any changes in your role or company policies, ensuring compliance with organizational standards.

Sending & Signing Methods (Web / Mobile / App)

Changing your email signature in Outlook can be done across various platforms, including the web, mobile, and desktop applications. Each method allows for a seamless update to your signature, ensuring consistency regardless of how you access your email. Whether you are using Outlook on a web browser or a mobile device, the steps to modify your signature remain user-friendly, allowing you to maintain your professional image on the go.

Risks of Not Using eSignature Properly

While changing your email signature may seem straightforward, neglecting to update it can lead to several risks. Outdated contact information can result in missed communications or confusion among clients and colleagues. Additionally, failing to include necessary legal disclaimers or compliance information may expose you or your organization to liability. Regularly updating your email signature helps mitigate these risks and ensures that all communications are clear and professional.

be ready to get more

Get legally-binding signatures now!

  • Best ROI. Our customers achieve an average 7x ROI within the first six months.
  • Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
  • Intuitive UI and API. Sign and send documents from your apps in minutes.

FAQs

Below is a list of the most common questions about digital signatures. Get answers within minutes.

Related searches to how to change my email signature in outlook

how to change signature in outlook office 365
How to change my email signature in outlook app
How to change my email signature in outlook iphone
how to add signature in outlook 365
how to change signature in outlook windows 10
how to change signature in outlook mac
outlook email signature
how to change signature in outlook on iphone
be ready to get more

Join over 28 million airSlate SignNow users

be ready to get more

Get legally-binding signatures now!