How to Change Signature in Outlook 365 Email
Award-winning eSignature solution
Simplified document journeys for small teams and individuals
Upload documents from your device or cloud and add your signature with ease: draw, upload, or type it on your mobile device or laptop.
Drag and drop fillable fields on your document and assign them to recipients. Reduce document errors and delight clients with an intuitive signing process.
Secure your documents by setting two-factor signer authentication. View who made changes and when in your document with the court-admissible Audit Trail.
Define a signing order, configure reminders for signers, and set your document's expiration date. signNow will send you instant updates once your document is signed.
We spread the word about digital transformation
completion rate of sent documents
average for a sent to signed document
out-of-the-box integrations
average number of signature invites sent in a week
users in Education industry
clicks minimum to sign a document
API calls a week
be ready to get more
Why choose airSlate signNow
Free 7-day trial. Choose the plan you need and try it risk-free.
Honest pricing for full-featured plans. airSlate SignNow offers subscription plans with no overages or hidden fees at renewal.
Enterprise-grade security. airSlate SignNow helps you comply with global security standards.
How it works
Rate your experience
faster
per document
per employee / month
What is the how to change signature in outlook 365 email
The process of changing your signature in Outlook 365 email involves updating the text and formatting that automatically appears at the end of your emails. This signature can include your name, title, company information, and any other relevant details. It serves as a professional identifier and can enhance your communication by providing recipients with important context about your identity and role.
Steps to complete the how to change signature in outlook 365 email
To change your signature in Outlook 365, follow these steps:
- Open Outlook 365 and sign in to your account.
- Click on the gear icon in the upper right corner to access Settings.
- In the Settings menu, select "View all Outlook settings" at the bottom.
- Navigate to "Mail," then select "Compose and reply."
- In the "Email signature" section, you can create or edit your signature.
- Format your signature using the available tools, and check the options to automatically include it in new messages or replies.
- Click "Save" to apply your changes.
How to use the how to change signature in outlook 365 email
Once you have updated your signature in Outlook 365, it will automatically appear in your outgoing emails based on your settings. You can choose to have it included in all new messages, replies, or forwards. This feature ensures that every communication you send maintains a consistent professional appearance. If you need to customize your signature for specific emails, you can manually insert it from the signature menu while composing a message.
Key elements of the how to change signature in outlook 365 email
When creating or updating your email signature in Outlook 365, consider including the following key elements:
- Name: Your full name for clear identification.
- Title: Your job title to indicate your role.
- Company: The name of your organization to provide context.
- Contact Information: Phone number and email address for easy communication.
- Social Media Links: Links to professional profiles, if relevant.
- Logo: Your company logo for branding purposes.
Examples of using the how to change signature in outlook 365 email
Here are some examples of how different professionals might format their signatures in Outlook 365:
- Corporate Executive: Name, Title, Company Name, Phone Number, Email, Company Logo.
- Freelancer: Name, Services Offered, Phone Number, Email, LinkedIn Profile.
- Nonprofit Organization: Name, Title, Organization Name, Contact Information, Mission Statement.
Security & Compliance Guidelines
When using email signatures in Outlook 365, it is important to adhere to security and compliance guidelines. Ensure that your signature does not contain sensitive personal information that could be misused. Additionally, comply with any organizational policies regarding email communications and signatures. Regularly review and update your signature to reflect any changes in your role or contact information, maintaining professionalism and accuracy in your communications.
be ready to get more
Get legally-binding signatures now!
Best ROI. Our customers achieve an average 7x ROI within the first six months.
Scales with your use cases. From SMBs to mid-market, airSlate SignNow delivers results for businesses of all sizes.
Intuitive UI and API. Sign and send documents from your apps in minutes.
FAQs
Here is a list of the most common customer questions. If you can't find an answer to your question, please don't hesitate to reach out to us.
To change your signature in Outlook 365, go to the Settings gear icon, select 'View all Outlook settings,' then navigate to 'Mail' and 'Compose and reply.' Here, you can create or modify your signature. This is essential for maintaining a professional appearance in your emails.
While airSlate SignNow primarily focuses on document signing and management, it does not directly manage email signatures. However, knowing how to change signature in Outlook 365 email can enhance your professional communication when sending documents through our platform.
Changing your signature in Outlook 365 is free of charge. You can easily update it at any time without incurring any costs. This flexibility allows you to keep your email communications current and relevant.
airSlate SignNow offers features like document eSigning, templates, and workflow automation that enhance your email communications. While it doesn't directly change your email signature, knowing how to change signature in Outlook 365 email can help you present your brand effectively when sending signed documents.
To ensure your signature looks professional in Outlook 365, use a clean layout, include your contact information, and consider adding your company logo. Regularly updating your signature is also important, especially if you change roles or contact details. This is part of knowing how to change signature in Outlook 365 email effectively.
While airSlate SignNow does not directly integrate with email signature management tools, it works seamlessly with various email platforms. Understanding how to change signature in Outlook 365 email can enhance your use of airSlate SignNow by ensuring your emails are professionally branded.
A consistent email signature reinforces your brand identity and provides essential contact information to recipients. It also adds a level of professionalism to your communications. Learning how to change signature in Outlook 365 email allows you to maintain this consistency easily.
airSlate SignNow is committed to protecting your sensitive information by complying with global industry-specific.
be ready to get more
Join over 28 million airSlate SignNow users
Get more for office signature feature
Find out other Discover the powerful office signature feature with airSlate SignNow
Scroll down click “View all Outlook Settings”. Once Outlook is open click New. Email. In the new Message Window click on “Signature” and then “Signatures…”.
Verify the functionality by successfully opening a browser, navigating to outlook.office365.com, and entering the credentials of a user with a mailbox on ...See more
1. Click "Tools" in the main menu at the top of the screen. 2. Click "Options" from the drop-down menu. 3. Click the "Mail Format" tab. 4. Click the "Signatures ...
be ready to get more