Enjoy Streamlined eSignature Workflows: How to Change Your Signature in Outlook Online

Quick-start guide on how to change your signature in Outlook online

The airSlate SignNow eSignature solution is here to substitute your handwritten signature and streamline virtually any paper-driven, manual tasks. Signing documents in electronic format saves time, decreases costs, and provides you the agility to approve deals and official forms from anywhere and anytime, on any device. Continue reading to discover how you can begin improving your approval workflows and sign and send documents for signing electronically.

Follow the steps listed below to understand how to change your signature in Outlook online:

1. Open your web browser and access signnow.com.
2. Join for a free trial or log in with your email or Google/Facebook credentials.
3. Select User Avatar -> My Account at the top-right area of the page.
4. Modify your User Profile by adding personal information and changing settings.
5. Create and manage your Default Signature(s).
6. Return to the dashboard page.
7. Hover over the Upload and Create button and choose the needed option.
8. Click on the Prepare and Send key next to the document's title.
9. Input the email address and name of all signers in the pop-up box that opens.
10. Make use of the Start adding fields menu to begin to modify document and self sign them.
11. Click SAVE AND INVITE when you're done.
12. Continue to configure your eSignature workflow using extra features.

It can't get any easier to find out how to change your signature in Outlook online than it is with airSlate SignNow. Make your account, modify and sign templates, request signatures, and keep track of every action taken to your documents.

Understanding how to change your signature in Outlook Online

The process of changing your signature in Outlook Online is straightforward and allows you to personalize your email communications. A signature can include your name, title, company, and contact information. This feature enhances professionalism and ensures that your recipients have your essential details readily available. By updating your signature, you can reflect any changes in your role or contact information, ensuring consistency in your communications.

Steps to change your signature in Outlook Online

To change your signature in Outlook Online, follow these simple steps:

• Log into your Outlook Online account.
• Click on the gear icon in the upper right corner to access settings.
• Select "View all Outlook settings" at the bottom of the settings pane.
• Navigate to the "Mail" section, then click on "Compose and reply."
• In the "Email signature" box, you can create or edit your signature.
• Once you have made your changes, click "Save" to apply them.

This process ensures that every email you send includes your updated signature, providing a consistent and professional appearance.

Legal considerations for using signatures in Outlook Online

When using email signatures, it is important to understand the legal implications. A signature can serve as a form of identification and may be considered legally binding in certain contexts. Ensure that your signature complies with any relevant regulations, especially if you are in a regulated industry. Including necessary disclaimers or compliance statements in your signature can help mitigate legal risks.

Best practices for email signatures

Creating an effective email signature involves more than just including your name and title. Consider the following best practices:

• Keep it concise; aim for no more than four to five lines.
• Use a professional font and avoid excessive colors or images.
• Include essential information such as your name, title, company, and contact details.
• Consider adding social media links or a company logo, if appropriate.

By adhering to these practices, you can create a signature that enhances your professional image while providing necessary information to your recipients.

Examples of effective email signatures

Here are a few examples of effective email signatures:

• John Doe
  Marketing Manager
  ABC Company
  Phone:
  Email: john.doe@abccompany.com
• Jane Smith
  Senior Consultant
  XYZ Solutions
  Phone:
  Email: jane.smith@xyzsolutions.com

These examples demonstrate clarity and professionalism, making it easy for recipients to contact you.