Learn How to Change Your Signature on Outlook 365

How to Change Your Signature on Outlook 365

Changing your signature on Outlook 365 is a simple process that can be done in just a few steps. Follow the guide below to update your signature with ease.

User Flow:

1. Launch the airSlate SignNow web page in your browser.
2. Sign up for a free trial or log in.
3. Upload a document you want to sign or send for signing.
4. If you're going to reuse your document later, turn it into a template.
5. Open your file and make edits: add fillable fields or insert information.
6. Sign your document and add signature fields for the recipients.
7. Click Continue to set up and send an eSignature invite.

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Understanding how to change your signature on Outlook 365

Changing your signature on Outlook 365 is essential for maintaining a professional appearance in your email communications. A signature typically includes your name, title, company name, and contact information. You can also add a logo or social media links to enhance your brand presence. This process is straightforward and can be completed in a few simple steps, allowing you to personalize your email signature to reflect your identity and professionalism.

Steps to change your signature on Outlook 365

To change your signature in Outlook 365, follow these steps:

1. Open Outlook 365 and go to the settings by clicking on the gear icon in the upper right corner.
2. Scroll down and select "View all Outlook settings."
3. In the settings menu, choose "Mail," then click on "Compose and reply."
4. In the "Email signature" section, you can create a new signature or edit an existing one.
5. Make sure to format your signature using the available tools, and check the box to automatically include it on new messages and replies if desired.
6. Once you are satisfied with your signature, click "Save" to apply the changes.

Legal use of your signature in emails

When using your email signature, it is important to understand its legal implications. An email signature can serve as a form of identification and may be used in legal contexts to validate the authenticity of the sender. Ensure that your signature contains accurate information, as misrepresentation can lead to legal consequences. Additionally, when sending documents that require signatures, consider using airSlate SignNow for secure electronic signing, which complies with U.S. eSignature laws.

Examples of effective email signatures

Creating an effective email signature can enhance your communications. Here are a few examples:

• Basic Signature: John Doe
  Marketing Manager
  ABC
• With Logo: Jane Smith
  Sales Director
  Twitter | LinkedIn

Security and compliance guidelines for email signatures

When creating your email signature, consider security and compliance. Ensure that sensitive information is not included in your signature to protect your privacy. Additionally, comply with company policies regarding email communications. Using airSlate SignNow for eSigning documents can enhance security, as it provides encrypted signing processes and complies with legal standards for electronic signatures.

Integrating your email signature with digital workflows

Your email signature can play a key role in digital workflows, especially when sending documents for eSigning. By including your signature in emails that accompany documents sent through airSlate SignNow, you maintain professionalism and clarity. This integration helps streamline the signing process, ensuring that recipients recognize the authenticity of the documents and the sender.