Start Your eSignature Journey: how to obtain an electronic signature

What is an electronic signature?

An electronic signature, often referred to as an eSignature, is a digital representation of an individual's intent to agree to the contents of a document. It serves the same purpose as a handwritten signature but is created and stored electronically. eSignatures are legally binding in the United States under the Electronic Signatures in Global and National Commerce (ESIGN) Act, which means they can be used for various types of documents, including contracts, agreements, and forms. This makes it easier for businesses and individuals to sign documents without the need for physical paperwork.

Steps to complete an electronic signature

Obtaining an electronic signature involves several straightforward steps:

1. Create an account on a trusted eSignature platform like airSlate SignNow.
2. Upload your document that requires a signature. This can include PDFs, Word documents, or other file types.
3. Fill out the document as needed. You can add text fields, checkboxes, and other elements to customize the form.
4. Request signatures by entering the email addresses of the individuals who need to sign the document.
5. Send the document for signature. The recipients will receive an email with a link to access the document.
6. Track the status of the document. You can see when it has been opened and signed.
7. Receive the completed document once all parties have signed. It will be securely stored in your account.

Legal use of electronic signatures

In the United States, electronic signatures are legally recognized and enforceable under federal and state laws. The ESIGN Act and the Uniform Electronic Transactions Act (UETA) provide the legal framework for the use of eSignatures. To ensure compliance, it is important to follow specific guidelines:

• Ensure that all parties consent to use electronic signatures.
• Maintain a secure and verifiable process for signing documents.
• Provide a way for signers to access and retain copies of the signed documents.

Security & Compliance Guidelines

When using electronic signatures, security and compliance are paramount. Here are key guidelines to follow:

• Use secure platforms that comply with industry standards for data protection.
• Implement authentication measures to verify the identity of signers. This may include email verification or two-factor authentication.
• Store signed documents securely to prevent unauthorized access or tampering.
• Maintain an audit trail that records every action taken on the document, ensuring transparency and accountability.

Documents you can sign electronically

Electronic signatures can be applied to a wide variety of documents, including but not limited to:

• Contracts and agreements
• Legal documents
• HR forms, such as employment contracts and policy acknowledgments
• Financial documents, including loan agreements and tax forms
• Sales agreements and purchase orders

Sending & signing methods

Users can send and sign documents through various methods, enhancing flexibility and accessibility:

• Web platform: Access your account via a web browser to upload, send, and sign documents.
• Mobile app: Use the airSlate SignNow mobile application to manage documents on the go, allowing for signing and sending from smartphones or tablets.
• Email requests: Send documents directly via email for signers to access and complete from any device.