Formal authentication increases legal strength of signed agreements, reduces fraud risk, and creates verifiable audit evidence that supports compliance with ESIGN and UETA in the United States.
A Compliance Manager defines authentication policies, documents acceptable verification methods, and reviews audit logs. They align identity checks with internal controls and regulatory obligations, ensuring chosen methods meet ESIGN/UETA requirements and any sector-specific rules like HIPAA.
A Business Administrator configures templates and authentication settings, manages user roles, and monitors signature workflows. They balance operational efficiency with required verification steps and coordinate with IT to ensure secure storage and retention of signed records.
Organizations across regulated industries adopt signer authentication to protect transactions and meet compliance obligations.
Teams choose different authentication levels based on risk, document sensitivity, and applicable legal or regulatory requirements.
Automated distribution for high-volume agreements that preserves the required authentication method for each recipient, enabling consistent identity verification when sending thousands of individualized documents at scale without manual setup for every recipient.
APIs allow systems to trigger signing flows, pass identity attributes, and capture authentication outcomes programmatically. This supports embedded workflows, server-to-server verification, and custom identity providers within existing business applications.
Dynamic field and flow controls that change authentication steps based on user input or document values, enabling stronger checks for high-risk transactions while keeping routine cases streamlined for users.
End-to-end encryption for stored and transmitted files, ensuring that only authorized parties and systems can access document contents and reducing exposure of sensitive signed records.
Granular permissions and administrative controls that limit who can change authentication settings, send documents, or access audit logs, minimizing internal risk and supporting separation of duties.
Custom sender experience and messaging that preserves authentication requirements while presenting a consistent, recognizable signing process to recipients, which can improve trust and completion rates.
Tools for verifying a signer’s identity using methods like government ID checks, knowledge-based authentication, or third-party identity services. These checks help confirm that the person signing is who they claim to be and can be configured to specific risk profiles.
A tamper-evident, time-stamped log that captures signer actions, IP addresses, authentication events, and document versions. The audit trail provides the technical record needed to support enforceability under ESIGN and UETA and for internal compliance reviews.
Reusable templates that embed authentication requirements, signer roles, and field placements. Templates reduce errors, ensure consistent authentication across similar documents, and speed repeat processes while preserving compliance settings.
Secure mobile signing experiences that retain authentication controls such as SMS one-time passcodes and biometric prompts. Mobile support ensures signers can complete verified signatures from phones or tablets without weakening validation.
| Feature | Configuration |
|---|---|
| Reminder Frequency and Notification Interval | 48 hours |
| Authentication Level and Verification Method | Email + SMS OTP |
| Signing Order and Recipient Routing | Sequential |
| Storage Location and Retention Policy | Encrypted cloud storage |
| Retention Period and Legal Hold Settings | 7 years |
authenticate signature customer capabilities work across modern browsers, native mobile apps, and server-side API integrations for most enterprise environments.
For reliable authentication and secure signing, ensure TLS is enforced, keep client software up to date, and configure API keys and secret management to support automated, auditable verification flows across desktop, tablet, and mobile devices.
A clinic needed reliable patient consent for treatment and data sharing
Leading to stronger compliance posture and defensible records under HIPAA when audit logs and identity proofing were retained in secure storage.
A title company required verified signatures for loan documents and property transfers
Resulting in faster closings, fewer rescinded transactions, and a clearer chain of custody for all executed documents.
| Capability | signNow (Recommended) | DocuSign | Adobe Sign |
|---|---|---|---|
| Multi-factor authentication availability | |||
| API access for embedded flows | |||
| Audit trail and tamper-evidence | |||
| Bulk send and batch authentication |
| Feature | signNow (Recommended) | DocuSign | Adobe Sign | Dropbox Sign | PandaDoc |
|---|---|---|---|---|---|
| Entry-level plan name and positioning | Business plan, user-tier option | Standard plan for individuals | Individual/Small Business plan | Essential plan for teams | Essentials plan for sales teams |
| API access at entry-level | Included with Business tier | Available on higher tiers | Included on select business plans | Included on advanced plans | Included on business plans |
| HIPAA support availability | Business agreements and BAA options | Enterprise-level BAA options | Enterprise agreements can include BAA | Enterprise offerings via Dropbox | Available with enterprise contracts |
| Native mobile apps | iOS and Android apps supported | iOS and Android apps supported | iOS and Android apps supported | Mobile apps and responsive web | iOS and Android apps available |
| Enterprise contract and support | Dedicated enterprise plans and SLAs | Broad enterprise sales and compliance | Enterprise licensing available | Enterprise customers via Dropbox Sign | Enterprise plans with onboarding |
Create, execute, and manage workflows of any complexity, electronically from virtually anywhere. Scalable eSignature capabilities allow you to share documents with the right people in the correct order and define roles for each recipient. Execute document workflows faster and easier than ever before.
Optimize complex signing processes with airSlate SignNow’s powerful features to enhance your business. Control your automated eSignature workflows to ensure they're running at peak performance with instant notifications and reminders.
Bring teams together in a secure, shared environment. Manage documents, use form templates and notifications to create more efficient cross-organization collaboration. Free your employees from having to spend time on repetitive activities so that they can focus on valuable, business-critical tasks.
Run your projects with industry-leading integration. Collect Salesforce, Microsoft Teams, and SharePoint all in one business flow. Connect your software to a single system for endless possibilities and more productiveness.
Feel safe knowing that your data remains secure by the most recent in encryption security. airSlate SignNow is GDPR and eIDAS compliant and provides you transparence into your eSigning experience with court-admissible audit trails. Set up user access permissions and roles to regulate who has access to what.
